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HomeMy WebLinkAboutRES 1999-20 - Board RESOLUTION NO. 9920 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN CONNECTION WITH THE DISTRICT'S PURCHASE OF COMPUTER SOFTWARE TO PROVIDE FOR THE DISTRICT'S WATER UTILITY SUPERVISORY CONTROL AND DATA ACQUISITION COMPUTER SYSTEM WHEREAS, in 1994 the District purchased a Supervisory Control And Data Acquisition (SCADA) computer system from Sandel Avery Inc.; and WHEREAS, in 1996 the District purchased a SCADA computer system from Quindar Products Limited; and WHEREAS, in February 1999 the District purchased a billing and accounting system from CADP; and WHEREAS, in March of 1999 the District purchased a AM/FM/GIS mapping computer system from CADP which integrates with the CADP billing and accounting system; and WHEREAS, the SCADA computer system from Sandel Avery Inc is a proprietary computer software which cannot communicate with the Electric Department's SCADA computer system, the CADP billing and accounting system or the CADP GIS system; and WHEREAS, to minimize the risk of acquiring a SCADA system that will become incompatible with existing and future District technology, the SCADA system shall be configured to provide a fully open system architecture, which shall allow future expansions, upgrades, and additions of new applications supplied by multi-venders with minimal charges; and WHEREAS, the integration of all of the District's computer systems is important in the cost effective operation of the District, and WHEREAS, the Electric Department's SCADA computer system and the Water Department's SCADA computer system must communicate to provide effective energy conservation for the District; and WHEREAS, District staff has looked extensively for software, installation, training and support that will meet the Water Department's SCADA computer system needs preferably from a sole source vendor; and WHEREAS, the District has found a vendor who specializes in Water System SCADA computer software that will fit the current and future foreseeable needs of the District; and WHEREAS, the software is iFix by Intellution an Emerson Electric Company; and WHEREAS, Intellution iFix software applications utilize Microsoft NT as the base operating system and interfaces with most data base software including Oracle's relational database structure which will better allow for interactivity with other District hardware and software; and WHEREAS, Intellution iFix software operates on any PC based Server; and WHEREAS, the District will have an ongoing service relationship with the provider of the hardware and software systems, in that the provider will have a direct link to the District's system for ongoing technical support, training and maintenance services; and WHEREAS, various California court decisions, including Graydon v. Pasadena Development Agency, 104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage and the advertisement for competitive bids would thus be undesirable or impractical, a public agency may dispense with competitive bidding; and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the District, and the advertising for competitive bids would not produce an advantage to the District and would be undesirable; and WHEREAS, Public Contract Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods; and WHEREAS, the District finds that the computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good"; and WHEREAS, the Public Utilities Code Section 16034 and Government Code Section 53060 provide that the District may, without competitive bidding, contract for professional or special services and advice in financial, economic, accounting, engineering, legal, administrative, and professional matters if such persons are specially trained and experienced and competent to perform the special services required; and WHEREAS, since Intellution would provide a sole source of purchase, installation, training and subsequent support and that the installation and conversion would be smoother and more efficient because of it. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors that it adopts the above stated recitals as its findings. BE IT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the District finds that competitive bids for Intellution's iFix SCADA software would be unavailing and would not produce an advantage to the District and the advertisement for competitive bids would not produce an advantage to the District and would be undesirable and costly. BE IT FURTHER RESOLVED that the District finds that computer software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good." BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the acquisition of the Intellution iFix SCADA software, and the District staff is authorized to purchase from Intellution the necessary software and software licenses to operate iFix software including costs for software, installation, training and technical support services. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the fifteenth day of December 1999 by the following roll call vote: .AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Peter L. Holzmeister, beneral Manager ATTEST Susan M. Craig, Deputy District Clerk