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HomeMy WebLinkAboutRES 2004-41 - Board DistrictTRUCKEE DONNER Public Utility Resolution No. 2004 - 41 Directing that competitive bidding be dispensed with in connection with the upgrade of the automated meter reading system WHEREAS, the Administrative Services Department has been implementing various technological solutions to improve its efficiency and response time to the customers; and WHEREAS,there is new meter reading technology on the market that will read the District's electric and water meters that is substantially more efficient than the current technology being used by the District; and WHEREAS,the District chose in 1999 to move its billing and accounting hardware and software systems from Orcom Systems to National Information Systems Cooperative (NISC); and WHEREAS, Itron offers updated mobile computer meter reading hardware which interfaces with the NISC meter reading software; and t WHEREAS, purchasing and installing NISC's Mobile Collector hardware,software and support services will not require the District to change its billing software, and WHEREAS, purchasing meter reading hardware from another vendor and developing interface software would not be desirable and would be costly to the District; and WHEREAS, upon delivery of the hardware a representative from NISC will come to the District to install the hardware and software, provide staff training and subsequent direct link support of such hardware and software; and WHEREAS, various California court decisions, including Graydon v. Pasadena Development Agency, 104 C.A. 3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage and the advertisement for competitive bids would thus be undesirable or impractical, a public agency may dispense with competitive bidding; and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the District and the advertising for competitive bids would not produce an advantage to the District and would be undesirable; and WHEREAS, Public Utilities Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods; and WHEREAS, the District finds that the computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good"; and WHEREAS,the Public Utilities Code Section 16034 and Government Code Section 53060 provide that the District may, without competitive bidding, contract for special services and advice in financial, Resolution 2004-41 1 economic, accounting, engineering, legal, administrative and professional matters if such persons are specially trained and experienced and competent to perform the special services required; and WHEREAS, since NISC would provide a sole source of purchase, installation,training and subsequent support and that the installation and implementation would be smoother and more efficient because of it. NOW,THEREFORE, BE IT RESOLVED by the Board of Directors that it adopts the above stated recitals as its findings. BE IT FURTHER RESOLVED BY THE Board of Directors that for the reasons set forth above, the District finds that competitive bids for the purchase of a meter reading system including hardware, software and support services would be unavailing and would not produce an advantage to the District and the advertisement for competitive bids would not produce an advantage to the District and would be undesirable and costly. BE IT FURTHER RESOLVED that the District finds that computer hardware, software and support services more nearly resembles a special service, for which no competitive bidding is required, as opposed to a "good." BE IT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the acquisition of new meter reading hardware and software,and the District staff is authorized to purchase from NISC the necessary hardware and software to operate said system including installation costs and training. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the 29th day of September, 2004 by the following roll call vote: AYES: Directors Aguera, Hemig, Maass and Van Gundy NOES: None ABSENT: Director Sutton TRUCKEE DONNER PUBLIC UTILITY DISTRICT B James r. Pres`i=eint, Board of Directors ATTEST: Peter L. olzmeister, Cie k of the Board Resolution 2004-41 2 AUSC MVRS Electronic Meter Reading System Proposal for: Ms. Mary Chapman Truckee-Donner PUD Truckee, CA August 11 , 2004 Jerry Maupin jerry.maupin@nisc.cc National Information Solutions Cooperative P.O. Box 76900 St. Peters, MO 63376 1-800-345-2237 System Pricing Meter Reading Management System PC Based Meter Reading Management System The system pricing summary following details the proposed hardware and software pricing for your utility. These prices are valid for 90 days. Basic Software and Hardware Requirements: 1 MOBILE COLLECTOR 2.0 KIT WITH MAPPING $33,750.00 $33,750.00 Includes both USB and CIF Readers, Vehicle Installation Kit, Power Cables,Antenna, and the following: • DCU-4002-001 Shipping Container and Vehicle Installation Kit • SWA-0069-002 Go Book Max (700 Mhz, 512 MB RAM) includes SQL Server License • DCU-4000-002 Mobile Collector RF Unit • TDC-0570-000 Mobile Collection Quick Reference Guide • INF-0003-002 Mobile Collector Release Notes 2.0.28A 1 MAPPING MOBILE COLLECTION MAPPING KIT- Includes the following: • SFL-0501-019 Mapping Software Application • INF-0003-003 Mapping Release Notes 2.0.28 GPS Kit includes the following: • GPS-0002-001 GPS Receiver • CBA-0187-001 Mobile Collector/GPS Extension Cable 72" • CBA-0207-001 GPS to Mobile Collector Cable 72" • SCR-0122-001 Mounting Screws, Self Taping Hex • TDC-0559-000 Install Instructions 1 Datapac Trade-in Allowance (5,000.00) (5,000.00) Total Hardware/Software Cost $28,750.00 Monthly Maintenance 1 Mobile Collector 2.0 Hardware Maintenance $ 350.00 $350.00 All software support is billed monthly through NISC. Hardware maintenance charges are optional and are billed quarterly directly by ITRON, Inc. Billing for hardware maintenance begins 12 months after day of shipping. NISC is an Itron certified front line support provider and offers extended 24 hour a day support to Member cooperatives at no additional char e. Installation Charges Installation charges are $100.00 per hour plus expenses. Allow 24-32 hours for travel, installation/upgrade and training. Estimated expenses $3,500.00 -$4,000.00. Miscellaneous Hardware costs do not include applicable taxes or shipping charges. Allow 90 days for shipping.