Loading...
HomeMy WebLinkAbout2000-12-31 Min Ord - Board "TO DO" LIST January 1, 2000 Ed, Neil, Mary By resolution, the Board adopted a policy regarding the submission of R-0001 as-built drawings by developers. Scott By resolution, the Board amended the District's public benefit program. R-0002 Susan The minutes of December 1 and 15, 1999 were approved as MO-0001 corrected. "TO DO" LIST January 17, 2000 Mary The monthly Treasurer's report was approved. MO-0002 Mary The disbursements were approved. MO-0003 PLH The Manager was directed to review the fee charged for use of the MO-0004 TDPUD Board room. "TO DO" LIST February 2, 2000 Scott The Board authorized $30,000, or one-third the total project costs, MO-0005 whichever is less, to fund a portion of the energy measures recommended for implementation at Tahoe Truckee Sanitation Agency. PLH The Board amended the agenda to include discussion and/or action MO-0006 relating to the LAFCo request for comments on their draft RFP to retain a consultant to perform a preliminary study of governance in Truckee. Mary The Board approved the monthly Treasurer's report. MO-0007 Mary The Board approved the disbursements. MO-0008 PLH Staff was directed to ask LAFCo to give the District a continuance of MO-0009 several months to have the opportunity to confer with other local agencies about their draft RFP to retain a consultant to perform a preliminary study of governance in Truckee. "TO DO" LIST February 16, 2000 Joe, Kathy, Relating to the purchase of electric system transformers, the Board MO-0010 Susan approved award of Schedules A through K to Western States for a total amount of$60,079. 00-1 Scott The Board authorized the expenditure of $30,000, or one third of the MO-0011 total project costs, whichever is less, to fund a portion of the energy measures recommended for implementation at Tahoe Forest Hospital. PLH The Board accepted the draft Truckee Local Governance Study and MO-0012 authorized that the Commission on Local Governance for the 215' Century proposed legislation be attached and that the document be delivered to LAFCo. Mary The Board denied the claim of Clayton Canan and authorized staff to MO-0013 turn it over to the insurance carrier for disposition. March 1, 2000 "TO DO" LIST PLH The Board accepted the draft Truckee Area Local Governance Study MO-0014 with the addition of the Commission on Local Governance for the 215' Century report summarization. Susan The minutes of December 30, 1999, January 5 and 17, 2000 were MO-0015 approved as corrected. Mary The monthly Treasurer's report was approved. MO-0016 Mary The disbursements were approved. FMO-0017 March 15, 2000 "TO DO" LIST Alan Staff was authorized to forward the appropriate items as listed on the MO-0018 agenda to LAFCo as part of the District's application to activate latent powers. The telecommunications business plan is to be renamed "business case analysis." To clarify, the transmission of documents to LAFCo is an indication of the District's continued review and analysis of whether the TDPUD should or should not go into the telecommunications business and is in no way a directive that it go into the telecommunications business at this time. Furthermore, the entire scope of the telecom project will be reviewed and decided upon on a case-by-case basis. This will include financing, specifications, services that the District will provide. PLH The Board approved the job description and a salary range of$48,000 MO-0019 to $58,000 per year for the position of GIS Coordinator and authorized the general manager to recruit for the position following normal District policy. Keith Staff was directed to take the following action with respect to the MO-0020 Truckee Falls Golf Course Irrigation Water Pipeline Project: file the proposed negative declaration and environmental initial study with the office of the Nevada County Clerk; authorize circulation of the 00-2 proposed negative declaration and environmental initial study with responsible and interested agencies and with the State Clearinghouse; publish a notice of public review period and public hearing on the proposed negative declaration; schedule a public hearing for the proposed negative declaration at the April 19, 2000 meeting. Neil Regarding the Truckee Falls Golf Course Irrigation Water Pipeline MO-0021 Project, authorization to go to bid was postponed until the District has a formal, signed development agreement with the owner of the golf course. April 5, 2000 "TO DO" LIST Kathy The vehicle bids were rejected and the Support Services Manager was MO-0022 directed to obtain quotes on vehicles and to negotiate for the price and delivery dates most beneficial to the District. PLH The Board approved the water development agreement with the MO-0023 Steele Family Partners and the memorandum of option to purchase certain real property. A "consideration" clause is to be added to the option agreement. Neil The Board authorized staff to advertise for and accept bids for MO-0024 construction of the Truckee Falls Golf Course Pipeline project with a bid opening date of April 27, 2000. PLH The Board cast its ballot for special district representative to the MO-0025 Nevada County LAFCo for Kevin McCall of the Truckee Donner Recreation and Park District. April 19, 2000 'TO DO" LIST Keith Relating to the Truckee Falls Golf Course Irrigation Pipeline Project, MO-0026 the Board took the following action: adopted the final Negative Declaration; Approved the project for purposes of CEQA; Authorized the filing of the Notice of Determination with the office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopted a Deminimus finding and authorized the filing of the Department of Fish and Game Certificate of Fee Exemption with the office of the Nevada County Clerk; adopted a finding that the draft documents as circulated and the Negative Declaration reflect the District's independent judgment. Ed Jess Moorehouse of the State Health Department is to be contacted MO-0027 for the purpose of seeking permission for the District to be able to use Donner Creek well on a limited basis should dire need arise during peak periods of the summer. 00-3 Mary The Board renewed the property and liability insurance as proposed MO-0028 by AON Risk Services for a total premium for the basic insurance package of$195,022.54. PLH The Board approved an extension of the current lease of office space MO-0029 to the Town of Truckee to August 31, 2000, with the option for the Town to extend it for two 30 day periods at their discretion, under the terms and conditions of the current lease, and that the Town remove tenant improvements designated by TDPUD's general manager. Ed By resolution, the Board found an emergency situation in the meeting R-2004 of state mandate and directed that competitive bidding be dispensed with in connection with the District's purchase of a pump for the Brockway well. Steve H Staff was directed to lock-in wholesale power prices with Idaho Power MO-0030 for 2001. Mary The Board approved the monthly Treasurer's report. MO-0031 Mary The Board approved the disbursements MO-0032 "TO DO" LIST May 3, 2000 Ed The Board continued the emergency action relative to purchasing the MO-0033 pump and motor for the Brockway Well. Joe The Board awarded the wire and cable bids as follows: Schedules A, MO-0034 D, E, F and G to Wedco, Inc. and Schedules B and C to General pacific, Inc. PLH, Mary The Board accepted Herb Gaarder resignation from the TDPUD MO-0035 Financing Corporation. PLH The Board directed that a small display ad be placed in the Sierra Sun MO-0036 inviting applications for appointment to the vacant seat on the TDPUD Financing Corporation board. It is to include a description of the duties involved. Susan By resolution, the Board called a general district election and specified R-2000-05 election order for Nevada and Placer Counties. Susan The Board approved the minutes of March 1 and April 19, 2000 as MO-0037 corrected and the minutes of March 15 and April 5, 2000 as presented. Mary The Board approved the monthly Treasurer's report. MO-0038 Mary The Board approved the disbursements. MO-0039 00-4 "TO DO" LIST May 17, 2000 PLH The Board accepted Director Bob Jones' resignation. MO-0040 Kathy A contract for meters was awarded to GE Supply of North Highlands, MO-0041 California, the low bidder, in the amount of$64.01 per meter. Ed, Neil The Board awarded the contract for the Donner Creek Irrigation MO-0042 Pipeline Project to Longo Construction, Inc. of Tahoe City in the amount of$294,725. Ed The Board continued the emergency action relative to purchasing the MO-0043 pump and motor for the Brockway Well. "TO DO" LIST June 2, 2000 There was no action taken at this meeting. "TO DO" LIST June 7, 2000 PLH Nelson VanGundy was appointed to fill the vacancy to the TDPUD MO-0044 Board. Ed The Board continued the emergency action relating to purchase of the MO-0045 Brockway well pump and motor. Mary The Board approved the monthly Treasurer's report. MO-0046 Mary The Board approved the disbursements. MO-0047 "TO DO" LIST June 21, 2000 PLH Regarding the sale of land to Jeff Baird, the District is to take the lead MO-0048 in having the paperwork prepared and submitted to the town for a lot line adjustment. The cost of the work is to be included in the price of the land. Mr. Baird is to be asked to make a good faith deposit in the amount of$25,000 with the District. Mary The Board accepted the 1999 audit prepared by Arthur Andersen & MO-0049 Company. Ed The Board canceled the emergency action to dispense with MO-0050 competitive bidding to purchase a pump and motor for the Brockway well. Ed By resolution, the Board established water system operating R-2000-06 guidelines for the summer of 2000. 00-5 Ed The Board directed staff to solicit proposals from qualified consulting MO-0051 hydrogeologists and return to the Board at the July 5 meeting with a recommendation to enter into a consulting contract. Ed, Neil The Board authorized staff to advertise for and accept bids for MO-0052 construction of the Truckee Falls Golf Course Pipeline Project with a bid opening date of July 21, 2000. Mary, Susan By resolution the Board implemented and fixed electric standby R-2000-07 charges for the fiscal year 2000-0001. Mary, Susan By resolution the Board implemented and fixed water standby charges R-2000-08 for the fiscal year 2000-0001. Mary, Susan By resolution the Board fixed and placed electric and water standby R-2000-09 charges on the District tax roll for collection by the County of Nevada. Mary, Susan By resolution the Board fixed and placed electric and water standby R-2000-10 charges on the District tax roll for collection by the County of Placer. Scott By resolution the Board authorized staff to submit a ground source R-2000-11 heat pump pilot project grant application and to enter into a related contract. Kathy, Susan By resolution the Board declared certain equipment surplus and R-2000-12 issued a call for bids. ,.TO DO" LIST July 5, 2000 PLH, Alan The Board authorized the expenditure of an amount not to exceed MO-0053 $10,000 for the National Economic Research Association to perform a review of the District's Telecommunications Business Case Analysis. Mary Staff was authorized to proceed with using National Information MO-0054 Solutions Cooperative's mail room service center to print, stuff and mail bills to District customers beginning with the conversion to the new billing system in November, 2000. Mary By resolution, the Board approved an agreement to acquire equipment R-2000-13 and finance four vehicles. Further, the President and Treasurer were authorized to execute the loan documents after approval of the documents by legal,counsel. PLH A public hearing to consider amending Ordinance 9602 providing for MO-0055 net metering of customer owned photovoltaic power is to be scheduled at the July 19 meeting. PLH Harry Smith's resignation from the TDPUD Financing Corporation was MO-0056 accepted. He is to be sent an appropriate certificate thanking him for his service to the District. 00-6 PLH, Ed Relating to hydrogeological services, Dr. John Sharp is to be MO-0057 contacted about working independently with the District. If Dr. Sharp prefers to work with Nimbus, staff was authorized to proceed with defining a scope of services and to obtain a proposal. Susan The minutes of May 3, May 17 and June 2 were approved as MO-0058 prepared. The minutes of June 7, 2000 were approved as corrected. Mary The Board approved the monthly Treasurer's report. MO-0059 Mary The Board approved the disbursements. MO-0060 PLH, Mary The Board reported that the MOU with the union was approved. MO-0061 "TO DO" LIST July 19, 2000 Mary, Susan By ordinance, the Board repealed Ordinance 9602 and substituted in 0-2000-01 its place an ordinance adopting Schedule D-NM, Domestic-Net Metering. PLH The Board authorized the Manager to enter into a contract with MO-0062 SigCorp for the evaluation of the District's Telecommunications Business Case at a cost not to exceed $10,000 (including expenses) and to submit the SigCorp proposal to Nevada County LAFCo as part of the District's existing application for activation of latent powers. PLH The Board directed that the District exercise the option to acquire the MO-0063 three parcels from the Steele Family Trust at a purchase price of $658,281. PLH, Ed The Board approved the proposal for hydrogeologic services from MO-0064 Nimbus Engineering for a new water supply and authorized the execution of an agreement for the proposed services. Mary By resolution the Board established and defined 401(a) money plans R-2000-14 for union, management and exempt employees. PLH The Board authorized staff to participate in the Alder Drive pavement MO-0065 upgrade project, paying its proportionate share as one property owner in an amount not to exceed $5,000. Mary The Board directed that management and exempt staff be given a four MO-0066 percent salary increase retroactive to January 1, 2000; the same long term disability package that was approved for the union (lowering the waiting period from 26 weeks to 13 weeks); five additional days of administrative leave per year (making a total of eight). The Manager will bring language back to the Board for consideration relating to the provision of medical insurance upon retirement. 00-7 "TO DO" LIST August 2, 2000 PLH, Ron H. The General Manager is to immediately forward a formal notice signed MO-0067 by the President to the Public Utilities Commission and other regulatory agencies of the District's intentions relating to the Donner Lake water system. Further, staff is to prepare a preliminary Donner Lake water system plan including any possible ways of acquiring the system, and to come back to the Board with the plan as soon as possible. Mary The Board authorized the Administrative Services Manager to fill the MO-0068 position of Work Order Specialist. The position pays $17.92 per hour. PLH, Kathy Since no bids were received, the Board authorized disposal of the MO-0069 surplus electric meters. Steve By resolution, the Board agreed to membership in Utah Associated R-2000-15 Municipal Power Systems; authorized the execution and delivery of the UAMPS amended and restated agreement for joint and cooperative action and other related matters. PLH The Manager is to notify the Fair Political Practices Commission that MO-0070 the District intends to amend its conflict of interest code; submit the draft amendment to affected employees and then advertise it for public review; schedule a public hearing on the draft amendment for September 20, 2000. Scott, Mary The Board authorized the expenditure of $90,000 or one-third the total MO-0071 project cost, whichever is less, to fund a portion of the energy measures recommended for implementation at Tahoe Truckee Unified School District. Scott, Mary The Board authorized the District to contribute $15,000 or one-third of MO-0072 the total project cost, whichever is more, with a total project contribution cap of $20,000, to fund a portion of a ground source heat pump system for the Kidzone project. Susan The minutes of July 5, 2000 were approved as presented. MO-0073 Mary The monthly Treasurer's report was approved. MO-0074 Mary The Board approved the disbursements. MO-0075 Mary The Board unanimously adopted the same post retirement medical MO-0076 insurance benefit for the management and exempt employees as was approved for the union employees. Further, the Manager was authorized to enter into letters of agreement with Ed Taylor and Bob Quinn stating that if they remain working at the PUD until age 60 they will qualify for full medical insurance benefits upon retirement. 00-8 "TO DO" LIST August 16, 2000 Steve By resolution, the Board agreed to membership in the Utah Associated R-2000-15 Municipal Power Systems; authorized the execution and delivery of the Utah Associated Municipal Power Systems amended and restated agreement for joint and cooperative action with UAMPS; and related matters. Joe, Sue The Board awarded the bid for wood poles to McFarland Company in MO-0077 the amount of$23,710. Bob Since no bids were received and $40,000 was included in the 2000 MO-0078 budget, staff was authorized to seek out someone to perform vegetation clearing around utility poles. PLH Regarding a possible encroachment on District land, staff was MO-0079 authorized to have the subject parcel surveyed and to notify Mr. Leidecker to vacate the land if he is encroaching. "TO DO" LIST August 28, 2000 PLH, Ed Staff was authorized to retain Sauers Engineering to perform a CEQA MO-0080 review of the possible acquisition and upgrade of the Donner Lake water system at a cost of$6,000. "TO DO" LIST September 6, 2000 PLH, Ed The Board accepted the proposal from David Casnocha of Stradling MO-0081 Yocca Carlson & Rauth to perform services related to assessment district formation for Donner Lake water system at a fee not to exceed $15,000 without prior approval of the Board. PLH, Ed The Board accepted the proposal of Terrance Lowell and Associates MO-0082 to act as assessment district engineer and to perform engineering related to acquisition of the Donner Lake water system. PLH By resolution, Pete Silva was recognized for his contributions over his R-2000-16 34 years of employment at the TDPUD. A plaque is to be prepared for presentation at the awards banquet. Steve By resolution, the Board dispensed with bidding and authorized staff to R-2000-17 accept the Radius US Inc. automation system proposal priced at $100,000 and also to purchase ten "M-force" switches from Cooper Power Products at a cost not to exceed $25,000 provided Counsel reviews the law and finds that purchasing outside of the US is acceptable. Scott The Board approved an expenditure of $15,000 from public benefit MO-0083 00-9 funds for the Town of Truckee to upgrade 99 light fixtures to high- efficiency and add pipe insulation to the existing space heating, air conditioning and water heating piping distribution system. Neil With regard to the Truckee Falls Irrigation Pipeline Project, the Board MO-0084 authorized Contract Change Order No. 1 in the amount of $35,334.36 and extended the contract completion date to September 30, 2000. PLH The Board approved the position of Assistant General Manager with a MO-0085 salary range of $83,000 to $87,000 and authorized the General Manager to fill the position. PLH, Susan a public hearing is to be set for the first meeting in October to consider MO-0086 increasing the Manager's salary. Susan the minutes of July 19 and August 2, 2000 were approved as MO-0087 presented. Mary The monthly Treasurer's report was approved. MO-0088 Mary The disbursements were approved. MO-0089 "TO DO" LIST September 20, 2000—Special meeting No action "TO DO" LIST September 20, 2000— regular meeting Susan By ordinance, the Board amended the District's conflict of interest 0-2000-02 code. Steve By resolution, the Board authorized the execution and delivery of the R-2000-18 Resource 2000 Project Power Sales Contract with Utah Associated Municipal Power Systems in connection with the Resource 2000 Project of UAMPS and related matters. "TO DO" LIST October 4, 2000 PLH, , Keith, The Board took the following action with respect to acquisition and MO-0090 Susan rehabilitation of the Donner Lake water system: authorized the filing of the proposed Mitigated Negative Declaration and Environmental Initial Study, as amended, with the office of the Nevada County Clerk; authorized the circulation of the proposed Mitigated Negative Declaration and environmental Initial Study with responsible and 00-10 interested agencies and with the State Clearinghouse; authorized publication of notice of public review period and public hearing on the proposed Mitigated Negative Declaration; scheduled a public hearing for the proposed Mitigated Negative Declaration at the November 1, 2000 meeting. Ed Relating to development of the District's water supply, the Board MO-0091 approved a change order from Nimbus Engineers for a sonic testing program to locate the edge or boundary of a geologic formation at a cost of$49,772. Ed The Board approved the proposal from Nimbus Engineers for MO-0092 hydrogeologic services in drilling of test holes for a new water supply in an amount not to exceed $99,338 and that the agreement for the proposed services be executed. PLH The Board authorized execution of the letter of understanding with the MO-0093 Placer County Water Agency regarding regional water resource planning in Martis Valley. Neil The Board approved the proposal from Hydrotech with a contract price MO-0094 of$76,346 for the Interstate 80 pipeline rehabilitation project. Mary By resolution, the Board dispensed with bidding and authorized staff to R-2000-19 proceed with the purchase and installation of the remittance processing system. PLH, Mary The Board adopted the calendar for preparation of the 2001 budget. MO-0095 Scott By proclamation, the Board designated October 1 through 7 as the 14th Proclamation annual Public Power Week. Mary The Board approved the monthly Treasurer's report. MO-0096 Mary The Board approved the disbursements. MO-0097 "TO DO" LIST October 11, 2000 PLH, Alan The Board approved the Vectren Expanded Services Validation Study MO-0098 and directed staff to submit the study to the Nevada County Local Agency Formation Commission as an addendum to the District's application to activate latent power to provide telecommunication and other forms of communication. "TO DO" LIST October 18, 2000 PLH, Mary The Manager's compensation was increased by 4%. MO-0099 00-11 Steve By resolution the Board approved and authorized the execution of a R-2000-20 contract for base resource with the Western Area Power Administration entitled Contract 00-SNR-00374. PLH The Board adopted the District's strategic plan as prepared by the MO-00100 Manager. "TO DO" LIST November 1, 2000 PLH By resolution, the Board requested consent of the Truckee Town R-2000-21 Council to form and acquire improvements for the benefit of Donner Lake Water Assessment District No. 00-1. PLH By resolution, the Board requested consent of the Placer county Board R-2000-22 of Supervisors to form and acquire improvements for the benefit of Donner Le Assessment District No. 00-1. PLH, Alan With respect to providing clarification on issues relating to TDPUD MO-00101 entry into the broadband business, the Board authorized staff to transmit the amended response to SR Jones, Executive Officer of LAFCo. Ed, Neil The Board authorized staff to advertise for and accept bids for the MO-00102 drilling of test holes, drilling of a production well and pumping development with a bid opening de of November 13, 2000. Ed, Neil The Board approved the installation of the casing under the 267 MO-00103 Bypass and authorized staff to execute payment for work and materials in the amount of$46,149.54. Ron Hemig The Board directed its president to cast a ballot for a new alternative MO-00104 special district member if Nevada County LAFCo at the meeting on December 4. Ron Hemig The Board authorized the president to send a letter to the Director of MO-00105 the California Department of Water Resources and the Director of the California Resources Agency supporting the TTSA plant expansion. Mary The Board appointed its Directors to serve as the Board of Directors of MO-00106 the TDPUD Financing Corporation. PLH The Board directed the manager to schedule the Financing MO-00107 Corporation annual meeting for December 20 as part of the regular TDPUD Board meeting and directed him to write letters of gratitude to the outgoing members of the financing corporation. Susan The Board approved the minutes of August 16, 2000 as corrected and MO-00108 the minutes of august 28, 2000 as presented. Mary The Board approved the monthly Treasurer's report. MO-00109 00-12 Mary The disbursements were approved. MO-00110 "TO DO" LIST November 15, 2000 Steve By resolution, the Board authorized an increased entitlement share in R-2000-23 the Resource 2000 Project Power Sales Contract with Utah Associated Municipal Power Systems and related matters. Ed, Neil Relating to the Truckee Falls Golf Course Irrigation Pipeline Project, MO-00111 the Board approved Contract Change Order No. 2 in the amount of $10,860.73. Susan By resolution, the Board authorized the acceptance of the Truckee R-2000-24 Falls Golf Course Irrigation Pipeline Project and directed filing of the notice of completion. Ed The Board awarded the contract for drilling three test wells for MO-00112 $162,230 and the production well for $460,572.10 to Lang Exploratory Drilling of Elko, Nevada. Ed Staff was directed to move forward with obtaining the necessary MO-00113 agreements to enter property and drill test wells. "TO DO" LIST November 29, 2000 No action "TO DO" LIST December 6, 2000 Board James Maass was elected president of the Board; Joe Aguera was MO-00114 elected Vice President. Department The Board approved the 2001 budget, which includes removing the MO-00115 heads 11% electric credit on January 1, 2001, the budget overheads and directed that a rate stabilization fund be established. Mary By ordinance, the Board approved increasing water rates. 0-2000-04 Ian The Board approved the data exchange license agreement allowing MO-00116 the District to readily exchange information with its partners without fear of losing the GIS information's integrity, value or competitive edge. Susan The Board approved the minutes of September 6 and the special and MO-00117 regular meetings of September 20, 2000. 00-13 Mary The Board approved the monthly Treasurer's report. MO-00118 Mary The Board approved the disbursements. MO-00119 "TO DO" LIST December 20, 2000 PLH Once the money from developers and other agencies is in hand, MO-00120 Nimbus Engineers is to be authorized to perform services in connection with calculation of safe yield for the Martis Valley groundwater basin as set forth in their proposal dated December 1, 2000. Ed The Board accepted the report from Nimbus Engineers regarding the MO-00121 status of the test hole for the new Martis Valley well. Ed The Board approved the agreement with Sauers Engineering, Inc. for MO-00122 environmental review of the Martis Valley Well #1 Project as defined in their December 15, 2000 proposal. Ed The Board approved the engineering services agreement with Sauers MO-00123 Engineering for preparation of the environmental review for the Master Plan Update as defined in their proposal dated December 15, 2000. 00-14