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HomeMy WebLinkAbout1998-12-31 Min Ord - Board (2) TO go 19 List January 7, 1998 Bob The emergency action relating to repair of the Tahoe Donner substation MO98-01 transformer#2 was continued Ed, The Board approved the engineering services agreement with Sauers MO98-02 Keith Engineering for service regarding the Herringbone booster pump station project in the amount of $21,500 for the fixed fee tasks (environmental review, project design, architectural review, construction bidding) as defined in Sauers' proposal dated December 15, 1997; further, the Board approved the engineering services agreement with Sauers for service regarding the Herringbone booster pump station project in the amount of$12,400 for the not- to-exceed tasks construction engineering, inspection). PLH The Board directed the General Manager to: (1) survey vacant parcels of land MO98-03 currently owned by the District to determine whether they are necessary for future needs; (2) to survey, with the help of Directors Jones and Hemig, vacant parcels of land that may be available for purchase in the District; (3) to submit a report to the Board of Directors by May 1, 1998 with the results of the findings. Mary By resolution, the Board designated a TDPUD agent regarding applications to R-9801 the California Office of Emergency Services. Kathy The Board awarded the contract for re-carpeting a portion of the District MO98-04 headquarters building to Countryside Carpets at a cost of$16,728. Bob The Board directed that competitive bidding be dispensed with in connection R-9802 with the District's purchase of a rebuilt transformer. PLH By resolution, the Board urged CalTrans to continue timely construction of the R-9803 SR 267 bypass project while retaining two access ramps at the existing SR 89/1-80 interchange. Susan The minutes of December 3, 1997 were approved as corrected. MO98-05 Mary The monthly Treasurer's report was approved. MO98-06 Mary The disbursements were approved. MO98-07 98-1 TO DO IF List January 21, 1998 Bob The Board continued the emergency action relating to repair of the Tahoe MO98-08 Donner substation transformer#2. PLH The Board directed the Manager to write a letter to the Town indicating the MO98-09 District's concerns about the Sphere of Influence environmental document. 170 DO go Ust February 4, 1998 PLH The Board approved the proposal from The Vertical Dimension dated January M098-10 1, 1998 as amended — Phase 11 is to be delayed and a training workshop is to be arranged for the Board. Bob The Board continued the emergency action relating to repair of Tahoe Donner MO98-11 substation transformer#2. Susan By resolution, the Board nominated Ron Sweet to serve another term as R-9804 Special District Representative to Nevada County LAFCo. Susan The Board approved the minutes of December 17 and January 7 as presented. MO98-12 Mary The Board approved the monthly Treasurer's report as presented. MO98-13 Mary The Board approved the disbursements. MO98-14 Mary, By resolution, the Board declared computer equipment surplus and authorized R-9805 Susan staff to accept bids for their sale. Mary The Board increased the wages of District employees covered by the MOU by MO98-05 3% for 1998 and 1999. Mary The Board increased the salaries of the Electric Superintendent, Support MO98-16 Services Manager, Planning Director, Power Supply Engineer and Executive Secretary by 3% and increased the salaries of the Administrative Services Manager and Water Superintendent to a level equal to the Electric Superintendent. Susan The Board directed that a public hearing be advertised regarding possible MO98-17 adoption of an ordinance adjusting the compensation of the General Manager. 98-2 % �9911gm February 18, 1998 Bob The Board continued the emergency action relating to repair of the Tahoe MO98-18 Donner substation transformer#2. I &11W March 4, 1998 PLH, By ordinance, the Board effected a 3% compensation adjustment for the 0-9801 Susan General Manager with another review in a year. Bob The Board continued the emergency action relating to repair of the Tahoe MO98-19 Donner substation transformer#2. Mary By resolution, the Board adopted the eighth amendment to the District's R-9806 defined benefit pension plan as amended. PLH The Board President was authorized to sign a letter to Nevada County LAFCo MO98-20 opposing its proposal to significantly reduce the District's traditional sphere. Susan By resolution, the Board clarified the policy authorizing the purchase of R-9807 materials, equipment and supplies through joint purchasing programs. Ed The Board authorized purchase of a backhoe in accordance with terms set MO98-21 forth in Ed's memo dated March 4, 1998. Susan The Board awarded the bids for surplus computer equipment to the high MO98-22 bidders. Kathy, The Board awarded the electric meter bid to Wesco Distribution of San MO98-23 Susan Francisco, the low bidder, for the amount of$65.10 per meter. 98-3 Kathy, By resolution, the Board declared vehicles surplus and issued a call for bids. R-9808 Susan Susan The minutes of January 21 and February 4, 1998 were approved as presented. MO98-24 Mary The Board approved the disbursements. MO98-25 Mary The Board accepted and approved the monthly Treasurer's report MO98-26 "TO DO" LIST March 18, 1998 Bob The emergency action relating to repair of Tahoe Donner substation MO98-27 transformer#2 was continued Ed By resolution, the Board found an emergency situation at the Airport well R-9809 and directed that competitive bidding be dispensed with in connection with the District's repair of the well pump and pipe column "TO DO" LIST April 15, 1998 Mary The Board directed that the property and liability insurance as proposed by MO98-28 Aon Risk Services at a cost of $192,780.56 plus comprehensive general liability, a voluntary property damage endorsement with an additional premium of$4,330 be renewed. PLH The Board authorized Debora McDermed of The Vertical Dimension to MO98-29 proceed with the customer interviews and to prepare and implement a specific scope of service that gets the Directors actively involved in the process. 98-4 Joe, Ed The Board directed staff to look into whether or not it would be desirable MO98-30 and practical to add provisions for a future water line in the Glenshire bridge. The Town and Glenshire Mutual Water Company are to be contacted to see if this is something that could be accomplished. Further, the Board approved the agreement with the Town concerning installation and use of utility lines and facilities on the Glenshire Drive bridge in the amount of $30,000 and that Electric Distribution Engineer Joe Horvath be designated as the project representative for the District. Kathy, The Board approved transformer bids as follows: Schedule A to Western MO98-31 Joe, States at an extended price not to exceed $7,155; Schedule B to Wesco Susan Distribution at an extended price not to exceed $10,800; Schedule C to Western States at an extended price not to exceed $6,210; Schedule D to Western States at an extended price not to exceed $3,540; Schedule E to Western States at an extended price not to exceed $1,396; Schedule F to Wesco Distribution at an extended price not to exceed $6,226; Schedule G to Wesco Distribution at an extended price not to exceed $4,080; Schedule H to Western States at an extended price not to exceed $1,393; Schedule I to Western States at an extended price not to exceed $1,666. Note was made that the original bid documents included a quantity of two Schedule C transformers. Since that time, staff has identified additional projects where this type and size of transformer can be applied. Kathy, Wire and cable bids were awarded as follows: Schedule A to Pirelli Cables MO98-32 Joe, at an extended price not to exceed $1,395; Schedule B to King Wire at an Susan extended price not to exceed $2,590; Schedule C to Okonite at an extended price not to exceed $71,864 and Schedule D to Okonite at an extended price not to exceed $44,473. Kathy, The Board award the voltage regulator bid to Western States at an MO98-33 Joe, extended price not to exceed $58,467. Susan Kathy, The Board awarded the padmount switch bids as follows: That no award be MO98-34 Joe, made on Schedule A and staff purchase a switch meeting the requirements Susan directly from a qualified vendor; Schedule B to Western States at an extended price not to exceed $22,096. PLH, The Board tentatively approved an easement to the Recreation and Park MO98-35 Steve H District for the purpose of operating and maintaining a bicycle path with & Steve G conditions to be set forth by Counsel. Steve H The emergency action for Tahoe Donner failed transformer #2 was MO98-36 continued. 98-5 Keith, Ed With respect to the Herringbone Booster Pump Station Project, 1) The M098-37 & Susan Board authorized the filing of the proposed Negative Declaration and Environmental Initial Study with the office of the Nevada County Clerk; 2) The Board authorized circulation of the proposed Negative Declaration and Environmental Initial Study with responsible and interested agencies and with the State Clearinghouse; 3) the Board authorized publication of a Notice of Public Review Period and Public Hearing on the proposed Negative Declaration; 4) the Board directed that a public hearing on the proposed Negative Declaration be scheduled for May 20, 1998. Ed The Board continued the emergency action for the Airport well repair. M098-38 Susan The Board cast a ballot for Ron Sweet to serve as Special District M098-39 Representative to the Nevada County LAFCo. Kathy, By resolution, the Board accepted the District re-carpeting project and R-9810 Susan authorized the filing of a notice of completion. Susan By resolution, the Board amended the policy relating to disposal of District R-9811 property (Code Section 8.20.010). Kathy, The Board awarded bids on the surplus vehicles to the high bidders — Item M098-40 Susan 1, Unit 20, to Leif Johansen Construction in the amount of $1,758; Item 2, Unit 27, to Patrick McDonough in the amount of $2,851; Item 3, Unit 30, to Patrick McDonough in the amount of$2,076. Mary The Board accepted and approved the monthly Treasurer's report. M098-41 Mary The Board approved the disbursements. M098-42 "TO DO" LIST May 6, 1998 Steve H. The emergency action relating to repair of Tahoe Donner substation M098-43 transformer#2 was continued. Ed The Board terminated the emergency action for the Airport well pump repair. M098-44 PLH The Board authorized the Manager to negotiate the purchase of land from M098-45 any of the three owners of property near the 1-80 and Highway 89 98-6 Interchange and bring a recommendation to the Board for consideration and final action. Susan The Board accepted the minutes of February 18, March 4 and March 18, M098-46 1998 as presented and the minutes of April 15, 1998 as corrected. Mary The Board accepted and approved the monthly Treasurer's report. M098-47 Mary The Board approved the disbursements. M098-48 "TO DO" LIST May 20, 1998 Keith The Board took the following action with respect to the Herringbone booster M098-49 pump station project environmental review: adopted the negative declaration; approved the project for purposes of CEQA; authorized the filing of the Notice of Determination with the office of the Nevada County Clerk and the Governor's Office of Planning and Research; adopted a DeMinimus Impact Finding and authorized the filing of the Department of Fish and Game Certification of Fee Exemption with the Office of the Nevada County Clerk; adopted a finding that the draft documents circulated and the negative declaration reflect the District's independent judgment. Steve H. The Board terminated the emergency action relating to repair of the second M098-50 failed transformer at the Tahoe Donner substation. "TO DO" LIST June 3, 1998 Mary The Board accepted the 1997 audit prepared by Arthur Anderson and M098-51 Company. Ed, PLH The Board took the following actions re the Hwy 267 bypass pipeline relocation:3 • Authorize the District to enter into the utility agreement with CalTrans including supplemental agreements associated with permanent future right of way. • Authorize the District to submit the special use application and report to the U. S. Forest Service to amend the District's current special use permit with regard to the location of the Olympic Heights Pipeline. • Approve the Proposal for Engineering Services for Hwy 267 Bypass pipeline relocation from Sauers dated May 27, 1998. M098-52 98-7 Susan By resolution, the Board noticed a district election and specified an election R-9812 order for Nevada County Susan By resolution, the Board noticed a district election and specified an election R-9813 order for Placer County Susan By resolution, the Board implemented and fixed electric standby charges for R-9814 the fiscal year 1998-99 Susan By resolution, the Board implemented and fixed water standby charges for R-9815 the fiscal year 1998-99 Susan By resolution the Board fixed and placed electric and water standby charges R-9816 on the District tax roll for collection by the County of Nevada Susan By resolution, the Board fixed and placed electric and water standby R-9817 charges on the District tax roll for collection by the County of Placer Mary, Joe The Board increased the salary of the District Electrical Engineer to MO98-53 $66,285.86 effective June 1, 1998 Susan The Board adopted the minutes of May 6, 1998 as presented and the MO98-54 minutes of May 20, 1998 as corrected. Mary The Board accepted and approved the monthly Treasurer's report MO98-55 Mary The Board approved the disbursements MO98-56 "TO DO" LIST June 17, 1998 There was no action taken at this meeting. "TO DO" LIST July 1, 1998 Mary The Board authorized staff to transfer $3,150 from the prepaid connection MO98-57 fees restricted fund to the Water Department general fund to reimburse the fund for the installation of seven water services in Martis Woods Estates and Ponderosa Ranchos during 1997. Mary The Board authorized staff to transfer $1,620 from the reserve for future MO98-58 meters restricted fund to the Water Department general fund to reimburse the fund for the purchase and installation of water meters during 1997. Mary The Board authorized staff to transfer $63,585 from the water building fund MO98-59 to the Water Department general fund as shown in the 1998 Water Department operating budget. 98-8 Ed By resolution, the Board authorized staff to submit the request for R-9818 annexation of parcel 80-270-08 into the District's water service area. Ed, Keith, The Board authorized staff to advertise for and accept bids for the MO98-60 Susan construction of the Cold Stream pipeline replacement project with a bid opening date of July 28, 1998. Ed, Keith, The Board authorized staff to advertise and accept bids for the construction MO98-61 Susan of the Herringbone booster pump station project with a bid opening date of July 28, 1998 Ed The Board rejected the non-responsive paving bid and authorized staff to MO98-62 negotiate a paving contract favorable to the District for the 1998 paving season. Susan The Board approved the minutes of June 3, special meeting of June 17 and MO98-63 regular meeting of June 17, 1998 as corrected. Mary The Board accepted and approved the monthly report. MO98-64 Mary The Board approved the disbursements. M098-65 July 15, 1998 No action was taken. "TO DO" LIST August 5, 1998 Mary, Steve G. The Board authorized staff to execute lease/purchase financing documents MO98-66 with Evergreen Securities for the purchase of the five substation transformers from Western States Electric after the documents have been reviewed and approved by Counsel. The term of the financing should be quarterly payments over a 15 year period. PLH Solicit proposals from qualified consultants to provide assistance to the MO98-67 District in LAFCo related matters. Ed, Keith The Board awarded the contract for the Herringbone booster pump station MO98-68 project to Koch Construction of Penn Valley in the amount of $202,751.50 and authorized additional funding in the amount of $41,651.50 from the Tahoe Donner water system restricted fund. Ed, Keith The Board awarded the contract for the Cold Stream pipeline replacement MO98-69 project to Koch Construction in the amount of$89,648. 98-9 Bob The Board directed that staff discontinue the competitive bidding process MO98-70 with respect to the Jibboom Street alley electric vault installation and be permitted to solicit quotes from any interested contractors, to negotiate a contract favorable to the District and to immediately proceed with the project. Ed, PLH The Board authorized installation of a 16 inch water line to serve the Cold MO98-71 Stream Road area with the District and developer of Holiday Inn Express each paying 50% of the cost of the project. Staff is to research policy as to whether the project needs to be bid or can be constructed by the developer. A special meeting is to be called to determine this issue once the research has been accomplished. Ed, Keith, The Board authorized staff to advertise and accept bids for the construction MO98-72 Susan of the Telemark Place pipeline replacement project with a bid opening date of August 25, 1998. Ed By resolution, the Board directed that competitive bidding be dispensed with R-9819 in connection with the relocation of its water line on West River Street as required for the railroad undercrossing to continue construction . (The draft resolution was amended.) Ed, PLH The Board directed staff to pursue contract negotiations with the Placer MO98-73 County Water Agency to operate and maintain the Lahontan water system. Because of a possible conflict on the part of Counsel Gross, Dennis DeCuir will be consulted in this matter. Scott By resolution, the Board adopted a policy regarding a public benefits R-9820 program as required by AB 1890 of 1996. (Chapter 5.39) Scott The Board approved the Recreation and Park District solar photovoltaics MO98-74 project. Susan The Board accepted the minutes of July 1 and 15, 1998 as presented. MO98-75 Mary The Board approved the monthly Treasurer's report. MO98-76 Mary The Board approved the disbursements. MO98-77 "TO DO" LIST August 19, 1998 Mary By resolution, the Board approved the installment purchase agreement to R-9821 acquire substation equipment (transformers from Western States Electric in the amount of$404,032.50). 98-10 "TO DO" LIST September 2, 1998 Susan By resolution, the Board expressed the District's appreciation to Keith R-9822 Sauers on the occasion of his retirement Ed Based on District policy and past practices, the Board authorized installation MO98-78 of a 12" water line to serve Holiday Inn Express. The cost is to be borne by the developer with the District's payback rule in operation. Further, the developer's contractor was authorized to install the improvements following District standards, subject to District inspection and tie-in of current customers. PLH & Mary The 1999 budget calendar was approved by consensus. MO98-79 Mary The Board authorized staff to purchase an Opex Model 51 Rapid Extraction MO98-80 Desk in the amount of $14,655.06 through the California Multiple Awards Schedules program. The Pitney Bowes Model 1225 letter opener was declared surplus and the Board authorized that it be put out to bid upon the successful installation of the Opex 51. Mary The Board re-appointed Ruth Frishman, Harry Smith and Herb Gaarder to MO98-81 serve as directors of the TDPUD Financing Corporation until August 1, 2002. Ed, Keith The Board awarded the contract for the Telemark Place Pipeline MO98-82 Replacement Project to Longo Construction in the amount of $69,400 and further moved to place consideration of a change order deleting surface restoration on the next meeting agenda. Kathy, Susan The Board awarded a contract for a new digger/derrick truck to Altec MO98-83 Industries, Inc. in the amount of$177,515.91. Kathy The Board authorized staff to destroy and dispose of the surplus meters in MO98-84 the most expeditious manner. Ed, Mike By resolution, the Board requested LAFCo to take proceedings for the R-9823 annexation of APN 80-270-23 into the District's service area. Ed, Mike By resolution, the Board requested LAFCo to take proceedings for the R-9824 annexation of APN 80-370-03 into the District's service area. PLH, Jim M. The Board authorized the Manager and Board President to meet with MO98-85 Robert Braitman to discuss possible retention by the District. PLH The Board accepted the proposal of SRK (Westec) dated August 6, 1998 to MO98-86 provide groundwater monitoring following receipt of a written request from Lahontan requesting the MTBE testing. Susan The minutes of August 5 and 19, 1998 were approved as presented. MO98-87 98-11 Mary The monthly Treasurer's report was approved as presented. MO98-88 Mary The disbursements were approved. MO98-89 "TO DO" LIST September 16, 1998 Ed, Keith The Board authorized Contract Change Order #1 on the Telemark Place MO98-90 project deleting Bid Schedule Item #7, Surface Restoration, in the amount of $11,040 from the contract with Longo Construction. October 7, 1998 MEETING CANCELED "TO DO" LIST October 21, 1998 PLH The Board authorized utilization of the professional services of Braitman & MO98-91 Associates at a fee of $150 per hour plus out-of-pocket expenses in District matters before Nevada and Placer County LAFCos. Ed, Keith, By resolution, the Board accepted the Coldstream Pipeline Replacement R-9825 Susan Project as complete and directed the filing of the notice of completion. Ed, Keith, By resolution, the Board accepted the Telemark Place Pipeline R-9826 Susan Replacement project as complete and directed the filing of the notice of completion. Mary, Kathy, By resolution, the Board declared certain office equipment and a 1980 John R-9827 Susan Deere backhoe surplus and issued a call for bids. PLH, Ed The Board approved the contract between the District and the Placer MO98-92 County Water Agency for operation and maintenance of the PCWA Zone No. 4 water system (Lahontan). PLH The request of Marketshare to lease property for installation of a sign for the MO98-93 Stonewood at Tahoe development was rejected. PLH, Steve The Board approved entering into a right-of-way agreement with Nextel MO98-94 Telecommunications subject to the form of agreement being approved by District Counsel and subject to Nextel paying a fee to beequal to the cost of 98-12 staff and counsel time to process the request plus 10% Susan The Board approved the minutes of September 2 and September 16, 1998 MO98-95 as corrected. Mary The monthly Treasurer's report was approved. MO98-96 Mary The monthly disbursements were approved. MO98-97 "TO DO" LIST November 4, 1998 PLH, Ed The Board approved the concept of supplying water to the Truckee Falls MO98-98 Golf Course and directed staff to proceed with preparation of a development agreement with input from the Board. Susan The minutes of October 21, 1998 were approved as presented. MO98-99 Mary The monthly Treasurer's report was approved. M098-100 Mary The disbursements were approved. M098-101 "TO DO" LIST November 18, 1998 No action was taken or direction given at this meeting. "TO DO" LIST December 2, 1998 PLH, Mary By resolution, the Board approved the 1999 budget and budget overheads. R-9828 PLH, Susan The Board directed the Manager to prepare an amended conflict of interest MO98-102 code adding the positions of Power Supply Engineer and Water System Engineer, submit it to any effected employees and advertise a public hearing to be held on December 16, 1998. Mary, Kathy, The awards for surplus office equipment, backhoe, meters and related items MO98-103 Susan were made to the high (or only) bidders. Mary The Board adopted the revised salary schedule for management employees MO98-104 incorporating the three percent increase effective January 1, 1999. 98-13 PLH, Bob Relating to the conversion of customer electric service panels in conjunction M098-105 with undergrounding of portions of the District's electric distribution system, the Board directed staff to prepare a draft policy and findings of fact. The findings of fact (relating to the Jibboom Street alley) are to take the approach that the District initiated the project and has, therefore, created the need to upgrade service panels and should pay. There should be the option that if, in the future, a customer initiates undergrounding a portion of the distribution system, the customer would pay to convert service panels. PLH The Manager was authorized to consult with SRK (Westech) relating to M098-106 groundwater contamination at the headquarters building and Lahontan's request for installation of an additional monitoring well and preparation of a modified sampling work plan. Susan The Board approved the minutes of November 4 and 18, 1998 as M098-107 presented. Mary The Board approved the monthly Treasurer's report. M098-108 Mary The Board approved the disbursements. M098-109 "TO DO" LIST December 16, 1998 PLH, Susan By resolution, the Board amended the District's conflict of interest code to R-9829 include the positions of Power Supply engineer and Water System Engineer. Mary The Board adopted an investment strategy for the defined benefit pension M098-110 plan that places 60% of the assets in stock mutual funds, 20% in bond mutual funds and 20% in cash investments. The stock mutual funds shall be Nationwide Fund Class D, Twentieth Century Growth, Dreyfus Appreciation Fund and Janus Twenty Fund. The bond funds shall be Nationwide Bond Fund D and Nationwide Intermediate US Government. The money market fund shall be Benhan Short Term Government Fund. Bob, Susan By resolution, the Board set policy defining conditions under which the R-9830 District will pay for upgrading customer service panels in conjunction with installation of underground distribution facilities. Bob By resolution, the Board approved findings of fact regarding the service R-9831 panels of existing customers in the Commercial Row area and authorized the District to pay for conversion of existing service panels as part of the installation of an underground distribution system. Ed, Mary The Board adopted the job description for the Water System Engineer with M098-111 a salary range of$60,000 to $68,000. 98-14