HomeMy WebLinkAbout1995-12-31 Min Ord - Board "TO DO" LIST
January 3, 1995
Mary By resolution, the Board adopted the 1995 budget (as amended), R-9501
budget overheads and carryovers from 1994. The Board is to be
copied with the revised revenue statements (reflecting new rates)
as soon as possible.
PLH, Susan By ordinance, the Board established a groundwater management 0-9501
plan.
Keith, Steve By resolution, the Board approved plans, specifications and R-9502
Gross, Susan contract documents and issued a call for bids for the Prosser
Heights Tank Replacement, a component of the Safe Drinking
Water Bond Law Program, subject to review and approval of the
bidding documents by Counsel.
Mary, Keith With respect to the Route 80/89/267 Separation Utility MO95-01
Construction Project, the Board approved BENCO's Periodic
Estimate for Partial Payment No. 1 in the amount of $33,678.45
and Contract Change Order No. 1 for an extension of the
completion date to July 1, 1995.
PLH Staff was directed to initiate the lien procedure against those MO95-02
property owners in Hirschdale who remain delinquent.
PLH Regarding the Brunson's delinquent water service account, staff MO95-03
is to notify them of the amount of the water bill in arrears and
attempt to set up a payment plan for collection. Henceforth, they
are to pay bills on a regular, monthly basis. Staff is to also notify
them of the District's plans to construct a water treatment plant in
Hirschdale to improve the water quality.
Bob By resolution, the Board adopted an underground electric R-9503
facilities policy.
Dave By resolution, the Board ratified and approved emergency repair R-9504
work at Sanders Well.
Susan The Board approved the minutes of December 19, 1994 as MO95-04
corrected.
Mary The bills presented for consideration were approved for payment. MO95-05
PLH The Board concluded negotiations with the General Manager and MO95-06
announced that he will continue his employment with the District
but without a contract for a specified term.
"TO DO" LIST
January 16, 1995
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 8 MO95-07
in the amount of $2,892.16 to Wunschel & Small, Inc. on the
95-1
Prosser Heights Water System Improvements Project.
PLH Effective in February, the first Board meeting of each month shall MO95-08
be a business meeting and the second meeting shall be a
workshop meeting. This will be done on a trial basis; when the
Board becomes comfortable with the procedure, a change to the
By-laws will be proposed.
PLH Staff was authorized to evaluate the benefits of deep MO95-09
organizational change. Specific discussion items will be brought
to the Board during the next several months for consideration
and approval.
Susan The minutes of January 3, 1995 were approved as corrected. M095-10
Mary The bills presented for consideration were approved for payment. MO95-11
PLH The Manager was authorized to contact appropriate counsel to MO95-12
discuss LAFCo's interest in taking a broad look at the
environmental issues involved in the development of Gooseneck
Ranch and to place the item on a future agenda under closed
session as potential litigation.
"TO DO" LIST
February 6, 1995
Keith, Susan By resolution, the Board approved plans, specifications and R-9505
contract documents and issued a call for bids on the 1995 Well
Pumps Project. The bid opening is scheduled for 2:00 PM on
February 28, 1995.
Mary The accounts on the write-off list totaling $4,068.30 prepared by MO95-13
the Administrative Services Manager are to be written off; staff is
to continue to maintain records of these customers for collection
should they apply for service in the future.
Mary Staff was authorized to transfer $96,565.67 from the 1991 Water MO95-14
System Improvements Project Certificates of Participation
Acquisition Fund to the Water Department General Fund to
reimburse the fund for payments made for certain projects.
Mary Staff was authorized to transfer $2,700 from the Prepaid MO95-15
Connection Fees restricted fund to the Water Department
General Fund to reimburse the fund for the installation of six
water services in Martis Woods Estates during 1994.
Mary The Board authorized staff to transfer $13,905 from the Reserve MO95-16
for Future Meters restricted fund to the Water Department
General Fund to reimburse the fund for the purchase and
installation of water meters during 1994.
Mary Staff was authorized to transfer $63,585 from the Water Building MO95-17
Fund to the Water Department General Fund as shown in the
95-2
1995 Water Department operating budget.
PLH, Dave The Board declared that there is a continuing emergency M095-18
situation relating to the Sanders Well repairs.
Susan By resolution, the Board approved the execution of an annual R-9506
advertising contract with the Sierra Sun commencing February 1,
1995 and expiring January 31, 1996.
Susan The minutes of January 16, 1995 were approved as corrected. M095-19
Mary The bills presented for consideration were approved for payment. M095-20
"TO DO" LIST
February 26, 1995
Bob Jones The Board authorized the President to sign the electric service M095-21
agreement between the District and Sierra Pacific Power
Company.
PLH The Board authorized the General Manager to sign the electric M095-22
service agreement between the District and Sierra Pacific if the
paperwork has been set up for his signature and there would be
a delay caused to redo the documents for Bob Jones' signature.
95-3
"TO DO" LIST
March 6, 1995
Bob Q, Susan The Board made exempt the requirement for underground M095-23
electrical service in existing overhead subdivisions; the
remainder of the policy (7.48.010 and 7.56.010) will remain the
same.
Keith The Board awarded the contract for the Prosser Heights Tank M095-24
Replacement Project to RDC of Sparks in the amount of
$115,500.
Keith The Board awarded the construction contract for the 1995 Well M095-25
Pumps Project to Clayborn Construction of Auburn in the amount
of$159,864.
Keith The Board accepted the proposal letter dated February 27, 1995 M095-26
submitted by Sauers Engineering for services relating to the
Glenshire Drive well in the amount of$90,750.
Mary, Susan The Board amended Section 5.01.010.1A of the District's M095-27
Residential Customer Deposits policy as recommended by staff.
Mary, Susan The Board amended Sections 5.12.010.1 and 5.12.020.1 of the M095-28
District's Discontinuance and Restoration of Service policy as
recommended by staff.
Mary The District rejected the indemnity cross complaints submitted by M095-29
Amerigas Propane, Inc. and A. Y. McDonald Manufacturing
Company, Inc.
Susan The minutes of February 6, 1995 were approved as presented. M095-30
Susan The minutes of February 21, 1995 were approved as corrected. M095-31
Susan The minutes of February 26, 1995 were approved as corrected. M095-32
Mary The bills presented for consideration were approved for payment. M095-33
95-4
"TO DO" LIST
March 8, 1995
Steve G. The Board accepted the proposals discussed during closed MO95-34
session relating to acquisition of the Gateway tank site, the
escrow closing and agreements between the District, Roxie
Archie, Victoria McIver and the Richard Joseph Unitrust.
Keith, Susan By resolution, the Board re-issued a call for bids on the Gateway R-9507
tank, a Safe Drinking Water Bond Law Project.
Keith The Board approved the letter of proposal dated February 17, MO95-35
1995 submitted by Keith Sauers for engineering services related
to the Gateway tank in the amount of$6,750.
"TO DO" LIST
April 3, 1995
PLH The Board determined that it would find another solution to the MO95-36
parking problems relating to the use of the PUD building instead
of acquiring the property leased by the Recreation District and
currently known as Lower Meadow Park. Staff is to investigate
using some of the area behind the fence, the property behind
Cassler's building, the U-Haul property and the parcel purchased
from Breeze Cross and report back to the Board with
recommendations. Also, the Board would like a map showing the
location of the various properties being considered.
Bob, Susan By resolution, the Board amended the policy regarding R-9509
underground electric facilities.
Keith The Board adopted the Findings of Fact in Support of Approval MO95-37
of the Gooseneck Ranch Annexation.
Keith By resolution, the Board approved an application by the District R-9508
requesting LAFCo to take proceedings for the Gooseneck Ranch
Annexation.
Keith The Board authorized the filing of the Notice of Determination; MO95-38
further, it authorized the filing of the Gooseneck Ranch
annexation application package with Nevada County LAFCo.
Keith Regarding the Glenshire Drive Well Project, the Board MO95-39
authorized the filing of the Proposed Negative Declaration,
Environmental Impact Assessment and Environmental Initial
Study with the office of the Nevada County Clerk; the circulation
of the Proposed Negative Declaration, Environmental Impact
Assessment and Environmental Initial Study with responsible and
interested agencies and with the State Clearinghouse;
publication of Notice of Public Review Period and Public Hearing
on the Proposed Negative Declaration; it further scheduled a
95-5
public hearing at 7:15 PM on May 15, 1995 for the Proposed
Negative Declaration.
PLH, Steve G. The Manager and Counsel were directed to redraft the letter to MO95-40
LAFCo regarding the update of sphere of influence plan project.
The letter is to take a presumptive approach, and merely submit
to LAFCo the District's electric and water master plans.
Joe, Susan By resolution, the Board approved specifications and issued a R-9510
call for bids on distribution transformers.
Joe, Susan By resolution, the Board approved specifications and issued a R-9511
call for bids on cable and wire.
Susan The minutes of March 6, 1995 were approved as corrected; the MO95-41
minutes of March 3 and 27, 1995 were approved as presented.
Mary The bills presented for consideration were approved for payment. MO95-42
PLH The Board approved the settlement agreement between the MO95-43
TDPUD and SPPCo regarding the Glenshire arbitration.
Dave The Board approved the proposal from CHY Company to MO95-44
perform a site survey of the McGlashan Springs, Southside and
Tonini properties owned by the District and to prepare a report
with one or several alternatives as to how the tracts of land could
be managed.
"TO DO" LIST
April 10, 1995
PLH, Steve H The Board authorized the District to enter into a non-firm energy MO95-45
sale agreement with the Northern California Power Agency.
Steve G, Dave, The Board approved the agreement to acquire the site and MO95-46
Bob J access relating to the Hirschdale water treatment plant from the
Teel Family Trust (the Raley property).
"TO DO" LIST
April 17, 1995
Keith The Board awarded the construction contract for the Gateway MO95-47
Water Tank Project to Resource Development Company (RDC,
Inc.) in the amount of$535,480.
Keith, Mary The Board approved Clayborn Contracting Group's Contract MO95-48
Change Order No. 1 decreasing the 1995 Well Pumps Contract
amount by$8,398 as well as Periodic Estimate for Partial Payment
No. 1 in the amount of$5,013.72.
95-6
"TO DO" LIST
April 24, 1995
Mary The Board authorized the renewal of property and liability MO95-49
insurance as proposed by Rollins Hudig Hall of Northern California
with the following revisions: the general liability deductible is to be
increased to $5,000; EMF liability coverage is to be reduced to
$500,000; the property deductible is to be reduced to $5,000.
Keith The Board accepted the proposal dated April 21, 1995 from MO95-50
Sauers Engineering for evaluation of parking options at the
TDPUD complex in an amount not to exceed $1,300.
Steve G., PLH The Board approved the lease with the Town of Truckee as MO95-51
outlined.
Bob Regarding electric system improvements to serve customers being MO95-52
transferred from Sierra Pacific Power Company, the Board
authorized the projects and funding sources proposed by staff in
the April 21, 1995 report.
Mary The Board re-appointed Ruth Frishman, Harry Smith and Herb MO95-53
Gaarder to serve as Directors of the TDPUD Financing
Corporation Board until August 21, 1998 and appointed Sharon
Gutierrez to replace Rick Kinzer as a Director to serve until August
21, 1996.
"TO DO" LIST
May 15, 1995
Keith, Mary 1995 Well Pumps Upgrade Project-The Board approved Contract MO95-54
Change Order No. 2 presented by Clayborn Contracting Group,
Inc. for a net increase of$1,898.
Joe The Board awarded the wire and cable bids as follows: Schedules MO95-55
A and B to Okonite; Schedules C and D to Pirelli; Schedules E, G,
H and I to Western States; Schedules F and J to WESCO.
Joe With respect to award of the transformer bids, the Board directed MO95-56
that Western States, the low bidder on Schedules A and F, be
given the opportunity to meet a delivery time frame that is
acceptable to the District (12 weeks). If they are able to perform
within this time period, the bid is to be awarded to them; if unable
to perform, Western States shall be declared a non-responsible
bidder on Schedules A and F and the award will be made to
WESCO. Schedules B, D and E are to be awarded to the low
bidder, WESCO; Schedule C is to be awarded to Western States,
the low bidder.
Mary By resolution, the Board removed the fuel cost adjustment from R-9512
billings and rescinded Resolutions 7503 and 8146.
95-7
Mary The Board denied the claim submitted by Lawrence Baker. M095-57
Susan The Board approved the minutes of April 3, 10, 17 and 24, 1995 as M095-58
presented.
Mary The bills presented for consideration were approved for payment. M095-59
Steve G. The Board directed Counsel to review the laws that govern LAFCo M095-60
and to determine whether it is possible for the District to withdraw.
This will be discussed at a workshop meeting.
"TO DO" LIST
June 5, 1995
Keith With respect to the Glenshire Drive Well Project, the Board moved M095-61
to take the following action: adopt the final Negative Declaration;
approve the project for purposes of CEQA; authorize the filing of
the Notice of Determination with the Office of the Nevada County
Clerk and the Governor's Office of Planning and Research; adopt
the DeMinimis Finding and authorize the filing of the Department
of Fish and Game Certificate of Fee Exemption with the Office of
the Nevada County Clerk; adopt a finding that the draft documents
circulated and the Negative Declaration reflect the District's
independent judgment.
Keith, Susan The Board authorized advertising for bids to be received for M095-62
construction of the Southside Well No. 2 Rehabilitation and
Related Work Project on July 6, 1995 at 2:00 PM subject to final
review of the contract documents by District Legal Counsel.
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 1 M095-63
submitted by RDC, Inc. in the amount of $12,555 for work on the
Prosser Heights Tank Replacement Project.
Keith The Board authorized Sauers Engineering to prepare plans and M095-64
specifications for development of a parking lot on the Glen Road
site owned by the District and authorized application to the Town
of Truckee for a use permit for a parking lot at that location.
PLH, Bob Jones The Board approved the electric development agreement for the M095-65
Truckee Pines Affordable Housing Apartment Complex between
the District and Oregon Investors I, a limited partnership, and
authorized the execution of the agreement by the President of the
Board.
PLH, Bob Jones The Board approved the electric development agreement for the M095-66
Sugar Pine Estates project and authorized execution of the
agreement by the President of the Board.
Scott, Mary The Board approved a customer efficiency project financing M095-67
program for the GSHP pilot participant who was unable to qualify
for a bank loan.
95-8
Susan The Board adopted a resolution implementing and fixing electric R-9513
standby charges for the fiscal year 1995-96.
Susan The Board adopted a resolution fixing and placing electric standby R-9514
charges on the District tax roll for collection by the Counties of
Placer and Nevada.
Susan The Board adopted a resolution implementing and fixing water R-9515
standby charges for the fiscal year 1995-96.
Susan The Board adopted a resolution fixing and placing water standby R-9516
charges on the District tax roll for collection by the Counties of
Placer and Nevada.
Mary The Board accepted the final audit report on the District's MO95-68
accounting records for 1994 as prepared by Arthur Andersen &
Company.
Bob Q. The Board will consider a mutual aid agreement between the MO95-69
District and Plumas Sierra Rural Electric Cooperative at a future
meeting.
Susan The minutes of May 15, 1995 were approved as presented. MO95-70
Mary The bills presented for consideration were approved for payment. MO95-71
"TO DO" LIST
June 19, 1995
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 1 MO95-72
presented by RDC, Inc. for work on the Gateway Water Tank
Project in the amount of$60,030.
Mary, Keith The Board approved Contract Change Order No. 1 in the amount MO95-73
of $42,300 presented by RDC, Inc. relating to the Gateway Water
Tank Project.
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 MO95-74
in the amount of $49,405.50 to RDC, Inc. for work on the Prosser
Heights Tank Replacement Project.
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 MO95-75
in the amount of $129,121.38 to Clayborn Contracting Group, Inc.
for work on the 1995 Well Pumps Improvement Project.
Mary, Keith The Board approved Clayborn Contracting Group's Contract MO95-76
Change Order No. 3 in the amount of$1,135 and a time extension
of 22 days on the 1995 Well Pumps Improvement Project.
95-9
"TO DO" LIST
July 3, 1995
Mary, Keith The Board approved Contract Change Order No. 6 for a deduction M095-77
of $22,659.85 and Periodic Estimate for Partial Payment No. 9 in
the amount of $4,556.47 presented by Wunschel & Small, Inc. for
work on the 1994 Water System Improvements Project, Prosser
Water System.
Susan By resolution, the Board accepted the Proposition 55, Safe R-9517
Drinking Water Bond Law 1994 Water System Improvements
Project, Prosser Water System, as complete and directed the filing
of the Notice of Completion.
Mary, Keith The Board approved Contract Change Order No. 4 in the amount M095-78
of $627 and Periodic Estimate for Partial Payment No. 3 in the
amount of $5,478.30 submitted by Clayborn Contracting Group,
Inc. for work on the 1995 Well Pump Improvements Project.
Susan By resolution, the Board accepted the Proposition 55, Safe R-9518
Drinking Water Bond Law 1995 Well Pumps Improvement Project
as complete and directed the filing of the Notice of Completion.
Kathy, Bob By resolution, the Board directed that competitive bidding be R-9519
dispensed with in connection with the District's purchase of
reclosers and recloser controls; further, that bidding for reclosers
and controls be dispensed with in the future, also, if circumstances
remain the same.
PLH, Bob The Board authorized the General Manager to sign the revised M095-79
joint power/mutual assistance agreement between the District and
Plumas-Sierra REA as well as other utilities as they become
known.
Kathy, Bob, Susan By resolution, the Board issued a call for bids on poles. R-9520
Susan The minutes of June 5 and 19, 1995 were approved as presented. M095-80
Mary The bills presented for consideration were approved for payment. M095-81
"TO DO" LIST
July 17, 1995
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 2 M095-82
presented by RDC, Inc. on the Gateway Water Storage Tank
Project in the amount of$61,115.40.
Mary, Keith The Board approved Contract Change Order No. 2 on the M095-83
Gateway Water Storage Tank Project submitted by RDC, Inc.
which is based on a time and materials basis not to exceed
$7,900.
95-10
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 3 M095-84
on the Prosser Heights Tank Replacement Project in the amount
of$32,935.50 to RDC, Inc.
Mary, Keith The construction contract for the Southside Well No. 2 M095-85
Rehabilitation and Related Work Project was awarded to Schott
Construction of Paradise, California in the amount of$108,470.
"TO DO" LIST
July 19, 1995
Dave, PLH The Board denied the request of Pacific Housing Association for a M095-86
variance from District construction standards relating to Truckee
Pines Apartments because the sole basis of the request is
economic and would compromise other customers of the District.
In the future, the policy governing water service to multiple units is
to be revisited, explored by staff and any suggested changes are
to be brought to the Board for consideration.
"TO DO" LIST
August 7, 1995
Dave, Susan Section 6.48.030 of the District Water code was repealed. M095-87
Mary, Keith, Susan The Board took the following action with respect to the Route M095-88
80/89/267 Separation Utility Construction Project constructed by R-9521
BENCO Contracting & Engineering, Inc. - a) approved Contract
Change Order No. 2 for an extension of the completion date from
July 1, 1995 to July 31, 1995 to reflect the actual time of
completion; b) approved Periodic Estimate for Partial Payment No.
2 in the amount of $1,772.55; c) adopted Resolution No. 8521
accepting the project as complete and directing the filing of the
Notice of Completion.
Mary, Susan By resolution, the Board appointed the District's Administrative R-9522
Services Manager as the District Treasurer, determined the duties
of the District Treasurer, authorized the General Manager and the
Treasurer to issue payments and adopted Title 3, Chapter
3.16.030, Accounts Payable, to the District's Code.
PLH The Board directed that the District withdraw its annexation M095-89
request pertaining to Gooseneck Ranch and work with Placer
County in its effort to plan for development and the provision of
water service in Martis Valley.
Keith, Susan By resolution, the Board approved plans, specifications and R-9523
contract documents and issued a call for bids on the Hirschdale
Water Treatment Plant Project.
95-11
PLH, Susan By resolution, the Board set forth criteria for selecting a R-9524
professional engineering firm to assist with implementation of the
Groundwater Assessment Work Plan (contaminated soil at the
District complex).
Mary, Keith The Board approved Periodic Estimate for Partial Payment No. 3 M095-90
in the amount of $16,777.80 submitted by RDC, Inc. on the
Gateway Water Tank Project.
Mary, Keith The Board approved Contract Change Order No. 1 for a time M095-91
extension to August 15, 1995 and Periodic Estimate for Partial
Payment No. 4 in the amount of$9,000 submitted by RDC, Inc. on
the Prosser Heights Tank Replacement Project.
Bob, Kathy The Board awarded the power pole bid to the low bidder, North M095-92
Pacific Lumber of Portland, Oregon, for a total amount of$27,549.
Kathy Staff was authorized to have Unit #17 rebuilt at an estimated cost M095-93
of $23,500 and, within a year or so, begin the process of
specifying and going out to bid for a new vehicle.
Steve, Susan By resolution, the Board approved plans, specifications and R-9525
contract documents and issued a call for bids on the Martis Feeder
#3 - Phase 2 Project.
PLH, Steve The Board authorized the General Manager to sign the Letter of M095-94
Agreement for Services between the TDPUD and the Northern
California Power Agency.
Mary The Board directed that accounts totaling $1,827.37 be written off M095-95
and that staff continue to maintain records of the customers for
collection should they apply for service in the future.
Mary, Susan By resolution, the Board authorized wire transfers, designated R-9526
employees to act on behalf of the District, rescinded Resolution
No. 9016 and amended Code Section 3.20.008.2.
Scott Relating to the Truckee Pines Ground Source Heat Pump Project, M095-96
the Board indicated its support of the concept with the exception of
the District making a loan to the developer. Staff was asked to
aggressively pursue a bank to write the loan.
Susan The minutes of July 3 and 19, 1995 were approved as presented; M095-97
the minutes of July 17 were approved as corrected.
Mary The bills presented for consideration were approved for payment. M095-98
"TO DO" LIST
September 5, 1995
PLH The Board authorized entering into a contract with WESTEC, Inc. M095-99
of Reno, Nevada to perform groundwater monitoring at the PUD
complex in compliance with Lahontan's order .
95-12
Mary The Board authorized staff to pay to SEA the amount of M095-100
$77,334.16 from the 1991 Water System Improvements COP
Acquisition Fund for work performed on the 1992 Tahoe Donner
Pipeline Replacement Project.
Keith The Board authorized Sauers Engineering to evaluate water line M095-101
leaks and provide a report to the Board on options for a pipeline
replacement program as set forth in the letter of August 29, 1995,
for a fee of $7,500 (which will be charged against the General
Manager's budget allocation).
PLH, Bob, Steve, By resolution, the Board amended District policy regarding R-9527
Dave, Scott and procedures for water and electric service applications for new
Susan construction and upgrades and the processing of same.
PLH, Steve The Board authorized the General Manager to approve the electric MO95-102
development agreement between the District and the developers
of River Village and to execute the agreement after it is signed by
the developer and estimated construction costs have been paid to
the District.
Mary, Susan The District Treasurer was authorized to write off delinquent MO95-103
accounts up to 1/6% of the annual amounts billed from the
District's accounts receivable balance. Further, the District
Treasurer was directed to include in the monthly Treasurer's report
the details of the accounts written off including the customer
names and the dollar amounts being written off. Should delinquent
accounts exceed the authorized limit, the request for approval shall
come before the Board for consideration.
Mary, Susan The Board repealed the $20 service charge to transfer service MO95-104
back into the name of an existing customer when the customer
has an authorization for automatic transfer on file with the District.
Susan The minutes of August 21, 1995 were approved as written. MO95-105
Mary The Treasurer's Report for the month ended July 31, 1995 was MO95-106
approved as presented.
PLH The Board ratified the Memorandum of Understanding between MO95-107
the District and Local 1245, International Brotherhood of Electrical
Workers effective January 1, 1995.
"TO DO" LIST
September 18, 1995
Keith Award of the bid for the Hirschdale Water Treatment Plant Project MO95-108
construction was delayed for two weeks. The Board will review all
other alternatives as outlined in a report prepared by Keith Sauers
at the next meeting.
PLH, Dave The Board approved the proposal from CHY Company to provide MO95-109
services as indicated in their addendum to standard agreement for
95-13
professional services dated September 5, 1995 for removal of
dead and diseased trees from the McGlashan property with a
maximum budget of$7,000.
Keith, Mary, Susan By resolution, the Board accepted the Prosser Heights Tank R-9528
Replacement Project as complete and directed filing of the Notice
of Completion. Thirty-five days following the filing of the Notice, the
10% retained from the contractor payments (plus an additional $60
owed to the contractor) is to be released if no claims have been
made to the District by material suppliers or laborers.
"TO DO" LIST
October 2, 1995
Susan, Keith The Board directed that the District move forward with construction M095-110
of the treatment plant as soon as possible and directed that a
public hearing to discuss Hirschdale water rates be scheduled.
Keith The Board awarded the construction contract for the Hirschdale M095-111
Water Treatment Facilities Project to the low bidder, David C.
Schott Construction of Paradise, California in the amount of
$162,000.
Susan The Board scheduled a public hearing to consider Hirschdale MO95-112
water rates for 7:30 PM at the November 6, 1995 Board meeting.
Dave, Keith The Board respectfully declined to participate in the Truckee MO95-113
Sanitary District river crossing project because of other pressing
projects and limited District funds.
Keith, Mary The Board approved Schott Construction's Contract Change Order MO95-114
No. 1 on the Southside Well No. 2 Rehabilitation and Related
Work Project which will reduce the contract by$9,600.
Dave, PLH The Board rescinded the motion made at the September 18, 1995 MO95-115
meeting which authorized CHY Company to perform services
related to an emergency timber harvest. Further, Steve Andrews of
CHY is to be invited to a Board workshop to discuss a possible
plan for proceeding with the timber harvest plan in the Spring of
1996.
Keith By resolution, the Board directed that competitive bidding be R-9529
dispensed with in connection with the Swiss Lane replacement
project.
PLH The Board approved the draft amendment to the Electric Service MO95-116
Agreement between TDPUD and SPPCo subject to review and
possible modification of the language by Counsel McDiarmid.
Mary By resolution, the Board affected a compensation adjustment for R-9530
certain non-bargaining unit employees.
95-14
Board There will be no committee reassignments until new officers are MO95-117
elected at the first meeting in December.
Susan The minutes of September 5, 1995 were approved as presented. MO95-118
Susan The minutes of the September 18, 1995 special meeting were MO95-119
approved as presented.
Susan The minutes of the regular meeting of September 18, 1995 were MO95-120
approved as presented.
Susan The minutes of the special meeting of September 25, 1995 were MO95-121
approved as prepared.
Mary The Board approved the disbursements and accepted and MO95-122
approved the monthly Treasurers report.
"TO DO" LIST
October 16, 1995
PLH Prepare a response to the Town regarding the proposed General MO95-123
Plan policy which would allow second residential housing units on
single residential lots and to outline the concerns regarding the
ability of the District to serve both electricity and water to these
additional housing units.
"TO DO" LIST
November 6, 1995
Dept. heads, The Board adopted TDPUD Code Chapter 2.50, Retention and/or MO95-124
Susan Destruction of Records.
Directors, PLH, The Board adopted an ordinance amending the Bylaws of the 0-9502
Susan District and Title 2 of the Administration Code.
PLH By resolution, the Board amended Resolution No. 8378 which R-9531
ordered annexation of land to the Truckee Donner Public utility
District- Hirschdale Water Improvement Area- Nevada County.
Mary By ordinance, the Board determined the Hirschdale Water Service 0-9503
Zone (resulting in a rate increase to the Hirschdale customers).
Keith The Board authorized the budget amendment for engineering MO95-125
services for the Hirschdale Water Treatment Plant Project as set
forth in the letter dated November 3, 1995 from Keith Sauers.
(Right-of-way, increase not-to-exceed amount to $9,000; design,
increase not-to-exceed amount to $17,961.51; construction,
increase not-to-exceed amount to $15,000.
Keith, Mary The Board approved Contract Change Order No. 3 submitted by MO95-126
RDC, Inc. for a 238 day contract time extension on the Gateway
Water Storage Tank Project.
95-15
Keith, Susan The Board approved the Glenshire Drive Well Project and MO95-127
authorized advertising for bids to be opened 11/29/95.
Keith, Mary The Board approved Contract Change Order No. 2 submitted by MO95-128
Schott Construction on the Southside Well No. 2 Rehabilitation
Project for a deduction in the amount of$440.
Susan, Mary The Board approved amendments to Personnel Code Sections MO95-129
4.24.005.2(F)(1) - sick leave sell back; 4.24.005.3(A) - longevity
compensation; 4.24.015.5 - jury duty; 4.24.025.7(B) and (C) -
disability; affecting the benefits of non-bargaining unit employees.
Susan The minutes of October 2, 1995 were approved subject to MO95-130
verification of the vote relating to the Board Committee structure.
Susan The minutes of October 16, 1995 were approved as presented. MO95-131
Mary The Board approved the disbursements and accepted and MO95-132
approved the Monthly Treasurer's Report.
"TO DO" LIST
December 6, 1995
PLH, dept. heads Ron Hemig was elected President of the Board by a unanimous MO95-133
vote.
PLH, dept. heads Jim Maass was elected Vice President of the Board unanimously. MO95-134
PLH The Board approved the real estate sales agreement with Hopkins MO95-135
Boca Sierra for the Glenshire Drive Well site.
Keith The Board awarded the contract for the Glenshire Drive Well, MO95-136
Alternate A - 900 foot well - to Charles Sargent Irrigation, Inc. of
Reno, Nevada in the amount of$142,347.50.
Mary, Scott By ordinance, the Board established new water rates effective with 0-9504
the February 1996 billing cycle.
Mary By resolution, the Board approved the 1996 budget and budget R-9532
overheads. The budget is to be amended to include footnotes
defining rate "stabilization" and "intrafund."
Mary By resolution, the Board created a rate stabilization fund within the R-9533
District's Electric Fund.
Scott, PLH The Board formalized TDPUD's intent to cooperate with Nevada MO95-137
County and agencies within Nevada County through authorizing
the General Manager to sign the Nevada County Operational Area
Disaster Response and Recovery Organization Agreement.
Susan The Board approved the minutes of November 6, 1995 as MO95-138
presented.
Susan The Board accepted the minutes of November 20, 1995 as MO95-139
presented.
95-16
Mary The Board approved the disbursements and accepted and MO95-140
approved the Monthly Treasurer's Report.
"TO DO" LIST
December 20, 1995
Keith The Board approved Change Order No. 1 to the contract with MO95-141
Charles Sargent Irrigation, Inc. for construction of the Glenshire
Drive Well, allowing contractor self-insurance for project damage.
Susan, Bob By resolution, the Board issued a call for bids for single phase R-9534
meters with radio communication modules.
PLH, Steve Gross Counsel was asked to write a memorandum to the Board MO95-142
explaining the process that the District must go through to sell land
and the Manager was asked to write a memorandum describing
the history of inquiries from persons wanting to purchase District
land.
PLH, Keith The District will prepare a response to Nevada and Placer County MO95-143
LAFCos by generating information in its Water Master Plan
update. Keith Sauers will submit a proposal to the Board in
January 1996. The Manager will contact Placer County Water
Agency and Northstar Community Services District to determine
their interests in the Martis Valley and other Truckee special
districts to determine their interests in the LAFCo proceedings.
Mary Staff is to refine the draft language in the personnel policies and MO95-144
bring them back to the Board for a review at a future workshop.
Board, PLH Since the workshop meetings are achieving what committees have MO95-145
done in the past, no standing committees will be appointed. Ad hoc
committees will be appointed to deal with specific matters as
needed. The bylaws will be reviewed to see if they need to be
changed.
95-17