HomeMy WebLinkAbout1991-12-31 Min Ord - Board (2) "TO DO" LIST
January 7, 1991
The minutes of 11/17, 11/19, 12/3 and 12/10/90 were approved as corrected. M091-1
Accounts receivable in the amount of $4,659.66 are to be written off as recommended in memo
dated 1/2. MO91-2
The Board accepted the final report on the Tahoe Donner Leak Analysis prepared by SEA.
MO91-3
The Board authorized SEA to perform the design services on the Tahoe Donner water line
replacement described in their scope of work for a project containing 72,650 feet of water main at a
cost not to exceed $236,000. (This figure includes $12,000 for pre-design photography which was
authorized by the Board on 12/17/90.) MO91-4
The Board approved finalizing and mailing the letter opposing market based pricing of federal power
to the President, Secretary of Energy and Congressional delegates. MO91-5
Staff was directed to investigate and make a recommendation to the Board concerning Cliff
Hartwell's suggestion re a special water rate for small residential dwelling units. MO91-6
The minutes of December 17, 1990 were approved as corrected. MO91-7
The Board authorized reducing Todd Bertz's transfer fee to $15 upon receiving a letter stating that
he subleased the house to another party and it was his intention to have the service automatically
transferred back into his name upon his return. The letter should further state that if he subleases
the house in the future, he will provide the District with a letter authorizing that service be transferred
back into his name automatically upon the sublessee's request for disconnect. MO91-8
The bills presented for consideration were approved for payment. MO91-9
The District was authorized to pay the up-front cost of the Fit to Live Program and then make payroll
deductions from each participating employee until the fee is collected. M091-10
"TO DO" LIST
January 21, 1991
The minutes of 12/17/90 were approved as corrected. MO91-11
By resolution, the Board authorized a call for bids on a 31,000 GVW two wheel drive truck for the
Water Department. R-9101
Schedule a public hearing for 7:30 PM on 2/4/91 for the purpose of discussing the possibility of
establishing a separate rate for small dwelling units that meet certain criteria. MO91-12
91-1
Schedule a public hearing for 8:00 PM on 2/4/91 for the purpose of considering a contract with the
General Manager and salary adjustment. Copy the Board with the present contract. MO91-13
The Board authorized payment of the certificate of participation on the building. MO91-14
The Board appointed Brown &Wood bond counsel to review the documents that set up the Tahoe
Donner leak project financing at a cost of$45,000 plus expenses. (Peter is to clarify that the cost
may be adjusted according to the amount of obligations issued.) MO91-15
The Board directed the Manager to prepare a resolution changing election dates to November of
even-numbered years. MO91-16
The Secretary was directed to prepare the minutes of 1/7/91 in final form as corrected. M091-17
The bills presented for consideration were approved for payment. MO91-18
The Board agreed that the Manager should attend the General Plan Steering Committee meeting.
MO91-19
"TO DO" LIST
February 4, 1991
By resolution the Board authorized the agreement with MBNA America as amended (to be rewritten
by Counsel). R-9102
By ordinance, the Board established a special water rate for small dwelling units meeting certain
criteria. 0-9102
By ordinance, the Board adjusted compensation for the General Manager and renewed his
employment contract. 0-9101
By resolution, the Board requested election dates for the PUD be changed to November of even-
numbered years, the same day as the statewide general election. R-9103
The Board accepted Sauers Engineering's proposal in an amount not to exceed $8,100 for the
Armstrong high pressure extension project. MO91-20
Keith Sauers was authorized to prepare an engineering report regarding standby charges as
described in Counsel Phelps' memo of 1/8/91 at a cost to be determined by the Manager.
MO91-21
The bills presented for consideration were approved for payment. MO91-22
The Manager was directed to check with CMUA about proposing legislation to change the bonding
requirements for purchasing equipment and supplies presently imposed upon the PUD by state law.
MO91-23
"TO DO" LIST
February 19, 1991
By resolution,the Board amended the pension plan to incorporate the projected unit credit method of
plan valuation. R-9106
The Board made wire and cable awards as follows: Schedules A, B, C, D, E, F, H, J, K, L and M to
General Pacific in the amount of $35,070.83; Schedules G and I to King Wire and Cable in the
amount of$13,302. MO91-24
The Board awarded the bid for the Water Department service truck to Silver State with a bed by
Jordans, including proportional speed control, in the sum of$58,728.24. MO91-25
The Board accepted the engineering report on standby charges prepared by Keith Sauers.
MO91-26
The Board, by resolution, indicated its intent to issue tax exempt obligations and appointed
consultants in regards to the water system improvement projects. R-9104
91-2
By resolution, the Board initiated proceedings to fix standby charges.R-9105
The Board scheduled a public hearing to consider fixing standby charges for 7:45 PM on Monday,
March 11, 1991. MO91-27
The Secretary was directed to place the minutes of January 21, 1991 into final form. MO91-28
Director Sutton requested that the Manager ask consultant Robert Rauch to prepare a short
statement regarding the Board's responsibility and authority and the Manager being the one carrying
out the Board's responsibility and authority to preface the minutes of the February 2, 1991 workshop
meeting. MO91-29
The bills presented for consideration were approved for payment. MO91-30
"TO DO" LIST
February 25, 1991
The amended engineering report on standby charges was approved. MO91-31
By resolution, the Board rescinded Resolution No. 9105 and initiated proceedings to fix water
standby charges. (Same provisions as 9105, but public hearing date changed from March 11 to
March 18 to order to allow notification to be published twice. R-9107
A public hearing on an ordinance approving financing documents for the water system improvements
is to be scheduled for March 18, 1991. MO91-32
Counsel Phelps was authorized to attend the Special District Board Management Institute in San
Diego with the District to pay related expenses.MO91-33
"TO DO" LIST
March 4, 1991
The minutes of 1/21/91 were approved. MO91-34
The overtime hours policy was approved and is to be codified. MO91-35
The revised flow chart as recommended by the Manager (combining the positions of Finance
Supervisor and Office Manager into one position, the Administrative Manager) was approved.
MO91-36
The Manager was directed to prepare an appropriate job description and salary range for the
Administrative Manager for consideration by the Board.MO91-37
By resolution, the Board authorized disbursements forwhich the Administrative Manager may issue
checks for payment without prior submission to the Board for approval and rescinded Resolution No.
8440.R-9108
By resolution, the Board established a policy on issuance of purchase orders for commodities under
$10,000. R-9109
The Board authorized a call for transformer and recloser bids MO91-38
The Secretary was directed to prepare the minutes of February 4, 1991 in final form as amended.
MO91-39
The bills presented for consideration were approved for payment. MO91-40
The Manager was authorized to seek proposals from asset managers regarding investment options
for pension plan funds. MO91-41
91-3
"TO DO" LIST
March 18, 1991
The minutes of February 4, 1991 were approved as presented. MO91-42
The Board issued a call for bids to provide the service of trimming and removing trees along the
District's power lines in Tahoe Donner, Sierra Meadows, Martis Valley Estates, Ponderosa Fairways
Estates and the north side of Donner Lake. MO91-43
By resolution, the Board approved the scope, environmental documents and the Notice of Exemption
for the Tahoe Donner pipeline replacement project.R-9110
The Board approved polyethylene tubing for service laterals in the Tahoe Donner pipeline
replacement project and directed that District standards be modified to allow such PE tubing.
MO91-44
SEA was authorized to perform services during the bid and construction phases as outlined in their
proposal for an amount not to exceed $474,500.MO91-45
By ordinance, the Board fixed water standby charges on certain lands within the District boundaries
and in Nevada County to which water is made available and providing means for collection thereof.
0-9103
By ordinance, the Board authorized the execution and delivery of an installment purchase
agreement, a trust agreement, an assignment agreement, a contract of purchase and an official
statement, and certain other actions in connection therewith. 0-9104
By resolution, the Board initiated proceedings to fix water standby charges in Placer County; the
hearing is to be scheduled for 7:00 PM on Monday, April 8, 1991 and published in accordance with
the law. R-9111
A transcript of Director Sutton's statement regarding Debi Black's overtime hours(2/19/91 meeting)
is to be attached to those minutes along with the transcript of Debi's statement. MO91-46
The minutes of 2/19/91 were approved as corrected by Directors Corbett, Aguera and Curran.
MO91-47
The minutes of 2/25/91 were approved as written. MO91-48
The minutes of 3/4/91 were approved as presented. MO91-49
The bills presented for consideration were approved for payment. MO91-50
"TO DO" LIST
April 1, 1991
Transformer bids were awarded as follows: Western States Electric, Schedule A - value $19,632;
Schedules B and C, General Electric - value $15,716.89; Schedules D and E, WESCO - value
$14,678.00. MO91-51
The bid for two vacuum circuit reclosers was awarded to Cooper Power Systems at a unit cost of
$14,516.23. MO91-52
By resolution, the Board authorized execution of an annual display advertising contract with the
Sierra Sun. R-9112
The Board set Mary Chapman's salary at$48,000 per year retroactive to the date she assumed the
position of Office/Finance Supervisor(about May of 1991). MO91-53
By resolution, the Board established a fringe benefit policy for management and confidential
employees. R-9113
By resolution, the Board established a recruitment policy for department heads. R-9114
The Board directed that the minutes of 3/18/91 be prepared in final form as corrected by Counsel
91-4
Phelps and Jim Maass. MO91-54
The bills presented for consideration were approved for payment. MO91-55
The Board approved the concept of the Board/Manager work plan prepared by Peter dated 3/27/91 .
MO91-56
"TO DO" LIST
By ordinance, the Board fixed water standby charges on certain lands within the portion of the
District's boundaries encompassing the County of Placer to which water is made available for any
purpose, and providing means for collection thereof. 0-9105
"TO DO" LIST
April 15, 1991
The Board awarded the tree trimming bid to Utility Tree Service in the amount of $73 per hour.
MO91-57
The minutes of 3/18/91 were approved as presented. MO91-58
The Board approved the Tahoe Donner water system improvement project plans and specifications
and issued a call for bids with the bid opening dates to be 2:00 PM on May 15, 1991 for Contract A;
2:00 PM on May 16„ 1991 for Contract B; and 2:00 PM on May 14, 1991 for Contract C.
MO91-59
Counsel was directed to research the lease between the PUD and the Recreation District to see if it
permits buildings on the Meadow Park property and to render an opinion as to whether waiving fees
to the Historical Society for one of the buildings would be considered a gift of public funds.
MO91-60
The Board approved the Frank B. Hall quotation in the amount of$183,601 for package, auto, boiler
and machinery umbrella liability, excess liability, directors and officers liability insurance; the CIGA
charge and membership fee in NRECA. Also, it was noted that the three new vehicles will be added
to the policy when they arrive and the cost will increase slightly. MO91-61
The Board set up the following committees: Board/Manager relationship, operations, finances,
planning and communications. MO91-62
The Manager was authorized to continue to pursue the lease/purchase agreement for a line truck
and truck for the water department through Security Pacific and bring appropriate documents back to
the Board for approval.MO91-63
The bills presented for consideration were approved for payment. MO91-64
The Board authorized the Manager to use the services of R. W. Beck and Keith Sauers in the
absence of in-house engineers. MO91-65
"TO DO" LIST
May 6, 1991
The Chairman made committee appointments as follows: Board/Manager relations, Joe Aguera and
Pat Sutton; Operations, Richard Curran and Jim Maass; Finances, Pat Sutton and Richard Curran;
Planning, John Corbett and Joe Aguera; Communications, Jim Maass and John Corbett.
MO91-66
By resolution, the Board approved the relocation of two Gateway cabins to Meadow Park and waived
91-5
certain connection and facilities fees (in an approximate amount of $3,800) for one of the cabins
which will be'used by the Historical Society. R-9115
By resolution, the Board approved Amendment No. 2 to the Real Property Lease with the Truckee
Donner Recreation and Park District. R-9116
A public hearing to consider the amended miscellaneous fee schedule is to be set for 7:30 PM on
May 20, 1991. MO91-67
Units 1 and 9 were declared surplus and are to be offered for sale by bid.MO91-68
The Board authorized the investment of the capitalized interest and reserve funds in U. S. Treasury
obligations with Rauscher Pierce Refsnes to purchase the appropriate government securities that
best match the cash flow requirements of the financing and deliver the securities to the trustee at the
closing of the 1991 certificate issue scheduled for 5/14/91. MO91-69
The bills presented for consideration were approved for payment. MO91-70
"TO DO" LIST
May 20, 1991
The Board awarded Contract A of the Tahoe Donner pipeline improvement project to T & S
Construction of Sacramento in the amount of$1,601,000 subject to receipt of the waiver of waste
discharge requirements from Lahontan. MO91-71
The Board awarded Contract B of the Tahoe Donner pipeline improvement project to Ford
Construction of Lodi in the amount of$2,338,143 conditioned upon receipt of the waiver of waste
discharge requirements from Lahontan. MO91-72
The Board voted to allow Sears Construction to withdraw their bid on Contract C of the Tahoe
Donner pipeline improvement project because of their $67,068 mistake in calculating costs.
MO91-73
The Board awarded Contract C of the Tahoe Donner pipeline improvement project to T & S
Construction of Sacramento in the amount of $613,330 subject to receipt of a waiver of waste
discharge requirements from Lahontan.MO91-74
The Board voted to release Sears Construction's bid bond. MO91-75
By ordinance, the Board amended the miscellaneous service fee schedule as recommended by
staff. 0-9106
The Manager was authorized to continue searching for a non-banking institution through which to
obtain financing for the lease/purchase of District vehicles. MO91-76
By resolution, the Board recognized the importance of performance evaluations and authorized the
General Manager to conduct annual performance reviews for department heads of the District.R-
9117
The Board accepted the Cox-Kromydas proposal in the amount of$7,500 for designing, bidding and
supervising the construction of office improvements on the second floor of the District complex.
MO91-77
The Board authorized the Manager to employ Boland Healthcare Consultants to perform the services
described below at a cost not to exceed $10,000: prepare a report on where the medical and
insurance industries are heading during the next five years and the impacts on the cost of health
care and insurance premiums as well as the impacts on the quality of health care; review current
health care coverage and costs; identify two to five options that promise to be reasonable
alternatives; conduct negotiations with those identified as reasonable alternatives to determine if they
are able to work with the District, at what benefit level and at what cost; meet with representatives of
the employees and IBEW to discuss the issues relating to health care insurance. MO91-78
91-6
The Board approved sending the letter to Senator John Seymour regarding transmission access.
MO91-79
The Board authorized using facilities fees to participate in completion of a looped water line between
Ponderosa Ranchos and the Kendall development.MO91-80
The minutes of April 1, 1991 were approved as corrected. MO91-81
The minutes of April 8, 1991 were approved as presented. MO91-82
The 4th of July Committee was granted permission to hang banners on the power poles.
MO91-83
The bills presented for consideration were approved for payment. MO91-84
The Board authorized the Manager to draft a letter for the Board President's signature supporting AB
1166. MO91-85
"TO DO" LIST
June 3, 1991
By resolution, approved circulation of the Negative Declaration and Revised Initial Study for the
Water System Master Plan and initiated the public and agency review process. R-9118
The Board approved the minutes of 2/2/91 as presented and directed that a copy of Director Sutton's
memo of 5/20/91 be attached to the minutes of the 6/3/91 meeting and a reference be made to such
attachment in the 2/2/91 minutes.M091-86
The Board approved the minutes of 4/15/91 as corrected. MO91-87
The Board approved the minutes of 5/6/91 as presented. MO91-88
The bills presented for consideration were approved for payment. MO91-89
The Manager was authorized to move forward with acquisition of the property located behind the
PUD complex currently owned by Embree Cross contingent upon a satisfactory review of the survey
and title report. MO91-90
"TO DO" LIST
June 17, 1991
The Board authorized setting up a restricted fund entitled "West River Street Assessment District
Maintenance Fund,"and that the surplus funds in the West River Street Assessment District account
in the amount of $14,756.03 be transferred into that restricted fund; further, that funds in that
restricted fund be used solely for purposes of maintaining the water system improvements originally
constructed by the West River Street Assessment District. MO91-91
The Board approved the development agreement between the District and Kendall/Hillman.
MO91-92
The Manager was authorized to begin negotiations with Mrs. Archie and Mrs. McIver for acquisition
of the Gateway tank site and to obtain an appraisal if necessary. MO91-93
The Board authorized the Manager to execute the release of the real property restrictions contained
in the Eve Popovich agreements dated 7/10/62 and 5/22/64 and acknowledged that no further
performance is owed to the TDPUD from the parties to such documents. MO91-94
The Board approved the following procedure: on all Board or committee meeting agendas a
statement will be made advising that the complete packet of related material is available for public
review at the District office and the Truckee Branch of the Nevada County Library. The agendas will
be mailed to all interested parties and posted at the District office, library, government center and U.
S. Post Office. In addition, a copy of the Board packet will be delivered to the Sierra Sun.
MO91-95
91-7
By resolution, the Manager was authorized to proceed with the lease/purchase plan through LaSalle
National Bank for district vehicies.R-9119
By resolution, the Board nominated Joe Aguera for the Special District vacancy on the Nevada
County Local Agency Formation Commission. R-9120
By resolution and in connection with the amendment of the 1986 Trust Agreement, the Board
authorized execution and delivery of the First Supplemental Trust Agreement and certain other
actions in connection therewith. R-9121
The Board adopted a resolution implementing and fixing electric and water standby charges for the
fiscal year 1991-92. R-9122
The Board adopted a resolution fixing and placing electric and water standby charges on District tax
roll for collection by the Counties of Placer and Nevada. R-9123
The bills presented for consideration were approved for payment. MO91-96
"TO DO" LIST
July 1, 1991
The Board accepted the audit for 1990 prepared by Arthur Andersen & Co.MO91-97
The Board adopted a policy pre-authorizing certain seminars and conferences for Directors.
MO91-98
The Board approved the bills related to the Tahoe Donner pipeline replacement project in the
amount of$80,603.63. MO91-99
The bills presented for consideration in the amount of $21,048.53 were approved for payment.
MO91-100
"TO DO" LIST
July 15, 1991
The Board approved the request of WestStar to amend the lease to allow for placement of a fourth
satellite dish; Counsel is to prepare the lease amendment. MO91-101
In accordance with the new FCC ruling, the President was directed to write to the Nevada County
Board of Supervisors and strongly urge them to look at the regulation of local cable companies.
MO91-102
The Board directed the Manager to review the pole attachment agreement with WestStar and make
recommendations to the Board at the August 5 meeting.MO91-103
The Board approved the letter nominating Jim Maass for appointment to APPA's legislative
committee. MO91-104
The Board authorized Bob Churn and SEA, working with the Manager, to administer the Tahoe
Donner contracts in a manner consistent with getting the jobs done as quickly as possible with
minimal extra expense. MO91-105
The Board approved payment to T&S Construction in the amount of$216,974.13 on Contract A, and
$5,682.98 on Contract B. MO91-106
The President was authorized to sign the letter opposing SB 959 on behalf of the Board.
MO91-107
The minutes of 5/20/91 were approved as corrected. MO91-108
The minutes of 6/17/91 were approved as presented. MO91-109
The bills presented for consideration were approved for payment. MO91-110
91-8
"TO DO" LIST
August 5, 1991
The Board approved the Negative Declaration/Initial Study for the Water System Master Plan.
MO91-111
The Board approved the Water System Master Plan as presented. MO91-112
By resolution, the Board approved the Notice of Determination for the Water System Master Plan.
R-9124
The Bylaws are to be amended to reflect the following: TDPUD Board meeting minutes be action
only minutes; that the meeting be officially recorded on tape and the original tape preserved
perpetually, and that copies of the minutes and a duplicate of the tape be made available along with
play-back equipment to the public; that a back-up tape recorder be purchased. MO91-113
The Manager was authorized to complete the purchase of the property adjacent to the Casler
property by paying to Embree and Ruth Cross the balance due, $29,400, upon receiving the
stamped survey of record from Nevada County. MO91-114
The Board voted for Joe Aguera to serve the remainder of a two year term on the LAFCo Board.
MO91-115
The invoices and progress pay estimates from Ford, SEA and Merrill Corp. in the total amount of
$598,317.98 were approved for payment. MO91-116
The Board authorized that$175,039.39 be transferred from the acquisition fund to the general fund.
MO91-117
By resolution, the Board issued a call for bids for the Armstrong high pressure pipeline project. R-
9125
HydroSearch was authorized to perform the tasks outlined in their 7/29/91 proposal re evaluation of
alternate well sites. MO91-118
The Board declared that it is not appropriate at this time to change the status of the Coachland RV
park from commercial to residential. MO91-119
By resolution, the Board set forth findings that an emergency situation exists and authorized that the
Tahoe Donner transformer be rebuilt at a cost of approximately $62,217. R-9126
Staff was directed to prepare bid documents for a new transformer to be used as a spare in the
Truckee substation at an approximate cost of $70,000. MO91-120
The Manager was directed to seek a proposal from R. W. Beck to design a means for providing
spare transformers at the Tahoe Donner and Donner Lake substations. MO91-121
The Manager is to seek advice from R. W. Beck regarding the modification of output voltage of the
Donner Lake substation in order that it is consistent with the remainder of the system. MO91-122
R. W. Beck is to be retained to prepare plans and specifications for upgrading the wire size from
Northwoods Blvd. west to 1-80 and from Gateway to Mclvers.MO91-123
The Manager is to seek proposals from qualified consultants for preparation of an electric system
master plan. MO91-124
The minutes of 6/3/91 were approved as presented with the provision that a minor correction can be
submitted to the Board at a later date. MO91-125
The minutes of 7/1/91 were approved as presented. MO91-126
The bills presented for consideration in the total amount of$20,863.05 were approved for payment.
MO91-127
"TO DO" LIST
August 19, 1991
91-9
The Board approved Contract Change Order No. 1 for the Tahoe Donner pipeline replacement
project, Contracts A, B and C. MO91-128
By resolution, the Board made certain findings and approved Contract Change Order No. 2 for the
Tahoe Donner pipeline replacement project, Contracts A, B and C. R-9127
Relating to the Tahoe Donner pipeline replacement project, the Board approved Progress Payment
No. 2 on Contract A to T&S Construction in the amount of$273,963.72 and payments to SEA in the
amounts of $2,857.55 and $250. MO91-129
By resolution, the Board approved the proposed negative declaration for the Gateway Tank project
and set a public hearing to receive comment for 7:30 PM on Tuesday, September 3. R-9128
David Rhodes is to be charged for back electrical usage as calculated by Bev Johnson, but no
administrative costs are to be charged to him. Further, a letter is to be sent stating the Board's
decision and informing Mr. Rhodes that the meter installation must be brought up to District and
County standards. MO91-130
By resolution, the Board approved specifications and called for bids on a 1/2 ton, mid-range truck for
the Technical Services Department. R-9129
The Board approved the minutes of July 15, 1991 as presented. MO91-131
The Board approved the minutes of August 5, 1991 as presented. MO91-132
The bills presented for consideration in the total amount of$24,816.77 were approved for payment.
MO91-133
"TO DO" LIST
September 3, 1991
Progress Pay Request No. 2 for Contract B on the Tahoe Donner Pipeline Replacement Project in
the amount of$322,216.92 was approved for payment. MO91-134
The Board approved payment of SEA invoices in the amount of$109,363.73.MO91-135
Staff was directed to transfer$431,580.65 from the acquisition fund to the general fund; Peter was
directed to obtain a statement from the auditors as to the legality of transferring funds in this manner
and to also inquire how Prop 55 funds should be handled. MO91-136
Subject to final review by Counsel, Sauers Engineering was authorized to begin work as proposed
for engineering the Tahoe Donner Booster Pump Stations, Olympic Heights Pipeline Project and
preparing an RFP for the telemetry system. MO91-137
The Manager was directed to provide a report on facilities fees and how they relate to funding the
Northwoods Booster Pump Station. MO91-138
The Manager was directed to inquire of SMUD how and when they use maps in advertising their
public hearings. MO91-139
The General Manager was authorized to have specifications and contract documents drawn up for
the repair of main line water leaks and directed to solicit bids and recommend to the Board an award
of one or more contracts. After 90 days, he is to make a report to the Board regarding the program
including any recommendations. MO91-140
The contract for the Armstrong High Pressure Pipeline was awarded to the low bidder, Dale Burt, in
the amount of$81,865. MO91-141
The Board approved the organization chart as presented at the meeting. M091-142
The Manager was authorized to finalize the necessary job descriptions, submit them to the Union for
the meet and confer process, and return to the Board with the final job descriptions and proposed
pay rates. MO91-143
91-10
The Board authorized that the tree trimming contract with Utility Tree Service be extended for seven
additional weeks, or until the weather turns bad, whichever occurs first, at an additional cost of
approximately $20,370. MO91-144
The Board approved scheduling a workshop with Bob Rauch on Saturday, October 5 to discuss the
District's mission statement at a cost of$1,400 plus travel related expenses. MO91-145
The Board adopted the proposed budget calendar as a guide for preparing the 1992 budget.
MO91-146
The minutes of August 19, 1991 were approved as presented. MO91-147
The bills presented for consideration were approved for payment. MO91-148
The Manager was directed to obtain a copy of SB 229 regarding the installation of water meters, to
copy the Board, and investigate to see if any money has been set aside for meters. MO91-149
The Manager is to place discussion and possible action regarding the State Department of Health
Services' regulatory fee on an agenda in the near future. MO91-150
"TO DO" LIST
September 16, 1991
The Board approved Progress Pay Request No. 3 on Tahoe Donner Water System Improvements
Contract A in the amount of $657,778.50 to T & S Construction. MO91-151
The Board approved Progress Pay Request No. 3 on Tahoe Donner Water System Improvements
Contract C in the amount of $60,907.88 to T & S Construction. MO91-152
The Board authorized the transfer of $718,686.38 from the acquisition fund to the general fund.
MO91-153
The Board accepted the Donner Trails Tank No. 2 project and authorized filing the Notice of
Completion. MO91-154
The Board approved Progress Pay Request No. 4 on the Donner Trails Tank No. 2 project to
Resource Development in the amount of$34,880.05. MO91-155
The Board authorized the General Manager to release the 10% retention to Resource Development
in the amount of$20,486.50 on the Donner Trails Tank No. 2 project if no creditor claims are made
during the 35 day statutory period. MO91-156
The Board authorized writing off accounts in the amount of $2,306.44 as requested by the
Administrative Manager in her memo of 9/11/91. MO91-157
The minutes of September 3, 1991 were approved as presented. MO91-158
The bills presented for consideration in the amount of $40,606 were approved for payment.
MO91-159
"TO DO" LIST
October 7, 1991
The Board approved the agreement for services with Tahoe Forest Hospital. MO91-160
The Board approved Progress Payment No. 3 on Contract B in the amount of$878,184.10 to Ford
Construction on the Tahoe Donner Project. MO91-161
With respect to the Tahoe Donner Project, the Board approved the following payments to SEA, Inc.:
$10,598.05 for pipeline replacement design services through 9/7/91; $1,664.99 for pipeline
replacement field survey services through 9/7/91; $108,921 for construction administrative services
through 9/7/91; $55,502.47 for construction administrative services through 9/21/91. MO91-162
A transfer in the amount of$1,054,870.68 was authorized from the acquisition fund to the general
91-11
fund. M091-163
Authorization was given by the Board to pay Periodic Payment No. 1 to Burt and Burt Construction in
the amount of$40,972.50 on the Armstrong High Pressure Pipeline Project. M091-164
The Board approved the amendment to the retirement plan service agreement between the District
and Wayne Richardson Company, Inc. M091-165
Counsel was directed to prepare a draft ordinance that would discourage the planting of trees in
easements for review by the Board. M091-166
The minutes of 9/16/91 were approved as presented. M091-167
Discussion of County regulation of cable TV is to be placed on the 11/4/91 agenda. M091-168
The bills presented for consideration in the total amount of$60,188.31 were approved for payment.
M091-169
The new MOU with the IBEW Local 1245 was approved by the Board. M091-170
"TO DO" LIST
October 21, 1991
The Board approved increasing the SEA engineering services budget by $65,000.MO91-171
The Board approved payment to T & S Construction in the amount of $607,594.87 representing
Progress Payments No. 4 on both Contract A and C for the Tahoe Donner Project. M091-172
The Board approved payment to SEA, Inc. in the amount of$48,687.96. M091-173
The Board authorized transfer of $656,282.83 from the acquisition fund to the general fund to cover
Tahoe Donner water improvement expenses. M091-174
The Board authorized R. W. Beck to proceed with the electric master plan at a cost of$63,400 and to
modify the output voltage of the Donner Lake Substation to be consistent with the remainder of the
PUD system at a cost of$12,200.MO91-175
The Board approved Contract Change Order No. 1 on the Armstrong High Pressure Project in the
amount of$895. M091-176
An accountant's analysis of the options presented in the Manager's memo regarding the use of the
restricted funds known as the building fund is to be obtained for consideration at the next regular
meeting. M091-177
The Board approved a 4% salary increase for the Executive Secretary retroactive to 1/1/91, bringing her
salary to $35,671.17 for the year. M091-178
The bills presented for consideration in the amount of$23,980.38 were approved for payment. M091-
179
The Chairman directed that the appropriate committee meet to discuss emergency situations and
resultant outages, then prepare recommendations for consideration by the Board. M091-180
"TO DO" LIST
November 4, 1991
The Board approved Progress Pay Request No. 4 for the Tahoe Donner Pipeline Project, Contract B, in
the amount of$510,671.70 to Ford Construction.M091-181
The Board authorized payment to SEA in the amount of$2,710.94 for services relating to the Tahoe
Donner Pipeline Project. M091-182
The Board authorized the transfer of$512,382.64 from the acquisition fund to the general fund. The
acquisition fund is to be given a more descriptive title in order to be able to identify it in the future.
M091-183
The Board directed the Manager to look into the feasibility of participating with Longs in an energy
91-12
conservation/rebate program and prepare a recommendation.MO91-184
The Board authorized that a public hearing be set for 11/18; that the expenditure of funds for
appropriate display advertising be approved; that the Manager be authorized to develop a presentation
for the public hearing outlining the steps necessary to determine the feasibility of bringing natural gas to
Truckee (including the expenditure of funds and the possibility of hiring a consultant to assist in the
project). MO91-185
The Board authorized Sauers Engineering to provide the preliminary survey services for the Downtown
Pipeline Replacement Project for a fee not to exceed $6,000. MO91-186
The California Municipal Utilities Association is to be approached and asked if other districts might be
interested in supporting legislation that would allow them to accept credit cards. MO91-187
The Board authorized the President to sign the amended Form 5500 reports for the 1988 and 1989
pension plan years for submittal to the IRS. MO91-188
The minutes of 10/7/91 and 10/21/91 were approved as presented. MO91-189
The bills presented for consideration were approved for payment. MO91-190
The Manager was authorized to attend the AMA conference on organization development in San
Francisco December 16 to December 19 at a cost of $2,OOO.MO91-191
The Board ratified the Manager's decision to repair the Tahoe Donner Substation transformer at a total
cost of$80,153. MO91-192
The Board directed the Manager to communicate with the law firm of Spiegel& McDiarmid to determine
what the District should ask of the County with respect to regulation of the local cable TV company.
MO91-193
November 18, 1991
The Board authorized payment to T & S Construction in the amount of $255,510.90 for Progress
Payment Number 5 on Contract A of the Tahoe Donner Pipeline Project. MO91-194
The Board authorized payment to T & S Construction in the amount of $139,208.39 for Progress
Payment Number 5 on Contract C of the Tahoe Donner Pipeline Project. MO91-195
The Board authorized payment to SEA in the amount of $85,184.68 for construction administration
services on the Tahoe Donner Pipeline Project. MO91-196
The Board authorized transfer of$479,903.97 from the 1991 Certificates of Participation Water System
Improvement Acquisition Fund to the General Fund. MO91-197
The Board approved the right of way contract for conveyance of a highway easement along the District's
Southside property and authorized the President to execute the contract and deed. MO91-198
The Manager was directed to develop a specific program for the District and the Northern California Solar
Energy Association to cooperate in sponsoring the builders workshop on passive solar design and place
the matter on the 12/2/91 agenda. MO91-199
The Board voiced its support of Southwest Gas in its efforts to bring natural gas to the community and
authorized the Manager to provide whatever assistance he can in this endeavor. MO91-200
The Board approved Change Order No. 2 in the amount of -$634 on the Armstrong High Pressure
Pipeline Project. MO91-201
91-13
The Board authorized payment of Periodic Estimate for Partial Payment No. 2 to Dale Burt in the amount
of$32,940.90 on the Armstrong High Pressure Pipeline Project. MO91-202
By resolution, the Board approved and accepted the Armstrong high pressure pipeline and directed the
filing of the notice of completion. Upon completion of the 35 day period, the 10% retention may be
released if no liens have been filed. R-9130
The Board authorized Sauers Engineering to provide services relating to the development of a capital
improvements plan which would include a new facilities fee schedule for a lump sum cost of$25,000.
MO91-203
The minutes of November 4, 1991 were approved as presented. MO91-204
The bills presented for consideration were approved for payment. MO91-205
The County is to be copied with Spiegel & McDiarmid's 11/14/91 letter regarding the FCC effective
competition rulemaking. MO91-206
December 2, 1991
The District is to assist the Passive Solar Industries Council by providing a list of contractors and other
professionals it has had contact with who may be interested in attending the workshop on passive solar
design scheduled for 2/1/92 at the Kings Beach Convention Center. MO91-209
$200 was designated by the Board for advertising the Passive Solar Industries Council's workshop set for
2/1/92 in Kings Beach. The ad is to emphasize gaining interest from and involving the general public.
MO91-208
The Board authorized payment to Ford Construction in the amount of$134,537.40 representing Progress
Payment No. 5 for Contract B, Tahoe Donner Pipeline Project. MO91-209
The Board authorized payment to SEA in the amount of $35,463.05 relating to the Tahoe Donner
Pipeline Project. MO91-210
The Board authorized transfer of$170,000.45 from the Tahoe Donner Pipeline Project Acquisition Fund
to the District's general fund. M091-211
The Board authorized Sauers Engineering to proceed with an evaluation of Alternate No. 2 as the
preferred Olympic Heights pipeline alignment; further, that Sauers be authorized to employ the services
of a professional archeologist to perform the scope of services set forth by Counsel Phelps. ("...The
scope of work to be performed by the archeologist should include: (1) determine whether the site
contains any unique archeological resources, as defined by CEQA; (2)determine whether there are any
places of special religious or social significance to any Native American group and(3)determine whether
there are any human remains located within the proposed project area....") MO91-212
The Board adopted the final negative declaration and authorized the filing of a notice of determination for
the Gateway Water Storage Tank. MO91-213
91-14
The Board adopted the de minimis impact finding and authorized the filing of the California Department
of Fish and Game certificate of Fee Exemption on the Gateway Water Storage Tank. MO91-214
The Board authorized the President to sign the request for transfer of District files relating to the Truckee
River issues from McDonough, Holland & Allen to DeCuir and Somach. M091-215
The Executive Secretary's basic annual salary is to be increased by$1,260 in lieu of paying the amount
of$52.50 per regular Board meeting attended; further, the Board approved a 4% annual wage increase
for the Administrative Services Manager and Executive Secretary effective 1/1/92. MO91-216
A public hearing is to be scheduled to consider increasing the General Manager's annual salary by 4%.
MO91-217
The amended management benefit policy was approved. MO91-218
The minutes of 11/18/91 were approved as presented. MO91-219
The bills presented for consideration were approved for payment. In the future, copies of all consultants'
bills are to mailed to Director Sutton. MO91-220
December 16, 1991
MO91-221 -The slate of officers currently sitting on the Board will be retained for 1992 (President, Joe
Aguera; Vice President, Richard Curran; Treasurer, Pat Sutton).
MO91-222 - Staff was directed to negotiate a contract with Sandel/Avery for development of a SCADA
system; the proposed contract is to be taken to the Board for consideration.
M091-223-The Chairman instructed Directors Curran and Sutton to analyze the compensation survey
attached to the Manager's memo of 12/11/91 and to conduct a performance review. A report is to be
made to the Board during closed session at a future meeting.
MO91-224 - The Board approved Change Order Number 3 for Contracts A, B and C on the Tahoe
Donner Pipeline Replacement Project.
MO91-225-Bob Churn was asked to submit a report containing an analysis and opinion regarding T&S
Construction's claim for additional compensation for traffic control on the Tahoe Donner Project.
MO91-226 - The Board authorized payment to T & S Construction in the amount of $104,658.98
representing Progress Payment No. 6 on Contracts A and C, Tahoe Donner Project.
MO91-227 - The Board authorized the transfer of $104,658.98 from the Tahoe Donner Water Line
Replacement Project Acquisition Fund to the general fund.
MO91-228-The Board authorized Keith Sauers to discuss the proposed Prop 55 application provisions
with the Department of Health Services and the Department of Water Resources.
MO91-229 - The minutes of December 2, 1991 were approved as presented.
MO91-230 - The bills presented for consideration were approved for payment.
91-15
"TO DO" LIST
January 6, 1992
Joe A. The President was authorized to sign the letter to the NCPA MO92-1
nominating committee recommending Pauline Roccucci be
selected to fill the pending Board vacancy.
Joe A. The President was authorized to sign and mail the letter to MO92-2
Congressman John Doolittle regarding S 484.
Mary The Board authorized the District to make a $500 contribution in MO92-3
supplemental CMUA dues to support the EMF program.
Mary Payment to SEA in the amount of $21,685.35 re the Tahoe MO92-4
Donner Pipeline Replacement Project was approved.
Mary The Board approved the transfer of $21,685.35 from the 1991 MO92-5
Certificates of Participation Water System Improvement
Acquisition Fund to the general fund.
Sauers Eng. The Board authorized Sauers Engineering to seek written approval MO92-6
of the proposed Olympic Heights Pipeline Project site from both
the Department of Health Services and the Truckee Sanitary
District. When approval has been received, Sauers may proceed
with the preparation of an Environmental Impact Report for the
project at a cost of $10,000, and the solicitation of proposals for
archaeological test excavation.
Susan The minutes of December 16, 1991 were approved as written. MO92-7
Mary The bills presented for consideration were approved for payment. MO92-8
John Phelps, The Board adopted an ordinance effecting a compensation 0-9201
Mary, Susan adjustment for the General Manager and authorizing the execution
of a contract.
92-1
"TO DO" LIST
January 20, 1992
PLH By ordinance, the Board accepted the proposed water rate. 0-9202
PLH The Board accepted the 1992 budget as presented. M092-9
PLH Regarding the proposed contract between the District and M092-10
Sandel/Avery Engineering for design of the SCADA system, the
Manager was directed to discuss insurance with Sandel/Avery
and report back to the Board.
Susan The minutes of January 6, 1992 were approved as presented. M092-11
Mary The bills presented for consideration were approved for payment. M092-12
"TO DO" LIST
February 3, 1992
PLH The Manager was authorized to request that the Safe Drinking Water M092-13
Bond Law of 1986 (Proposition 55) financing contract be revised as
proposed by Keith Sauers in his January 28, 1992 report.
Dave Regarding contract awards for water leak repair, staff was authorized M092-14
as follows: to contract with the contractors listed on the report in
such combinations of workers and equipment as selected by staff so
long as when selecting workers and equipment, preference is given to
the lowest bidder. Upon the expenditure of $50,000 or after six
months, whichever occurs first, the program shall be terminated and
staff shall report back to the Board with a full evaluation.
Joe By resolution, the Board approved the specifications and issued a call R-9201
for bids on cable and wire.
Joe By resolution, the Board approved the specifications and issued a call R-9202
for bids on distribution transformers.
PLH The Board authorized the Manager to enter into a lease extension with M092-15
CalTrans under terms identical to the current lease, and adjusting the
amount of rent to reflect the change in CPI, as set forth in the lease.
PLH The Manager was directed to waive or reimburse the amount charged M092-16
to Lad Lavicka for excess cable and to comply with his request to shut
off water service to his property.
PLH The Board reaffirmed its agreement with the Historical Society M092-17
regarding the Gateway Cabins made on May 6, 1991.
Mary The bills presented for consideration were approved for payment. M092-18
PLH The Board approved the job descriptions and related wages for the rMO92-19
recently created bargaining unit positions.
92-2
"TO DO" LIST
February 18, 1992
Joe A. The Board authorized the President to execute the contract with MO92-20
Sandel/Avery Engineering for Phase I of the SCADA project. No errors
and omissions insurance will be required; however, a payment schedule
may be required so that the last payment to Sandel/Avery is made after
everything is up and running. The Board may consider a retention.
Mary The Board approved payment to SEA in the amount of $3,846.25 and a MO92-21
transfer in that amount from the 1991 COP Water System Improvement
Acquisition Fund to the general fund.
Mary The Board authorized the write-off of the accounts on the list included MO92-22
with Mary Chapman's February 12, 1992 memo.
PLH Regarding Ray and Karen Martel's complaint regarding a leak on Stone MO92-23
Pine in Sierra Meadows, the Board directed the Manager to provide a full
report; further, if there is a problem, that the District "get on it" right
away.
Keith The Board authorized Sauers Engineering to proceed with preparation of MO92-24
plans, specifications and contract documents for abandoning the East
River Street well, demolishing the structure and restoring the site.
PLH The Board directed that an investigation be conducted to determine if MO92-25
there is any relationship between the old McGlashan water tunnel and
contamination at the Northside well.
Keith Sauers Engineering was directed to proceed with preparation of plans, MO92-26
specifications and contract documents for demolition of the building at
Northside.
PLH The Board directed that the Manager review the provisions of the MO92-27
Truckee River Operating Agreement to make sure use of the Donner
Creek well will not be in conflict with any of its terms.
Keith Sauers Engineering was authorized to proceed with design work for a MO92-28
pump and controls at Donner Creek well.
Dave Meters set up for remote read-outs are to be installed on all homes and MO92-29
businesses constructed after January 1, 1992.
PLH The Board authorized Sierra Nevada Civil Engineers to proceed with a MO92-30
topographic survey and site plan for APN 18-602-08 at a cost not to
exceed $3,170.
Susan The minutes of 1/20, 2/3 and 2/5/92 were approved as presented. MO92-31
Mary The bills presented for consideration were approved for payment. MO92-32
PLH Regarding the workshop on affordable housing, the Manager was MO92-33
directed to check into the matter on behalf of the District.
92-3
"TO DO" LIST
March 2, 1992
PLH, Keith Regarding the Olympic Heights pipeline project, prepare an analysis M092-
S. of the various options, pros and cons, estimated budgets for the 34
options, alternatives to the loop system; every avenue is to be
explored and presented to the Board for review.
John With respect to the recent survey of East River Street properties M092-
Phelps (including PUD parcel 19-160-34), that shows everything in the 35
section to be off by about 25', draft appropriate correspondence to
Nevada County requesting that they advise the District as to how
they plan to clear up the matter.
Susan By resolution the Board approved specifications and issued a call R-9203
for bids on vehicles as provided for in the 1992 budget.
Susan The multi-purpose sport utility vehicle and the 1/2 ton service truck M092-
are to be metallic blue rather than yellow. 36
PLH The Board directed that larger decals be placed on the doors of all M092-
District vehicles along with "Truckee Donner Public Utility District." 37
Also, the department to which the vehicle is assigned is to be
noted on the door.
Joe The transformer bids were awarded as follows: Schedules A, C M092-
and F to Cooper Power Systems for a total price of $24,560; 38
Schedules B and G to WESCO for a total price of $16,511;
Schedules D, E and H to Western States Electric for a total price of
$20,705.
Joe Wire bids were awarded as follows: Schedule A to King Wire and M092-
Cable Corporation for a total price of $5,319; Schedules B, C, F 39
and G to Western States Electric for a total price of $17,247;
Schedules D and E to WESCO for a total price of $3,088.50.
Susan The Board directed that a public hearing be scheduled for 7:30 PM M092-
on March 16, 1992 to consider ordinances setting forth revised 40
electric and water connection fees.
Susan The minutes of February 18, 1992 were approved as presented. M092-
41
PLH The Manager was directed to submit the letter on the affordable M092-
housing issue to the Editor of the Sierra Sun for publication. 42
Mary The bills presented for consideration were approved for payment. M092-
43
92-4
"TO DO" LIST
March 16, 1992
Dave Regarding Olympic Heights, the Board directed that staff MO92-44
research and advise as to what the fire flow requirements were
when the development was approved.
Keith The Olympic Heights pipeline project is to be postponed pending MO92-45
review of future development in that area.
Keith Sauers Engineering was authorized to perform engineering MO92-46
services associated with repair of the Airport tank as described
in Keith Sauers' letter of March 9, 1992.
Keith By resolution, the Board approved plans, specifications and R-9204
contract documents and issued a call for bids on the East River
Street well abandonment and Northside building demolition. A
release from the property owner to the west of the East River
Street well (Duane Haddock) is to be obtained prior to
proceeding with the project.
Joe, Wayne By resolution, the Board approved specifications and issued a R-9205
call for bids on microprocessor-based controlled reclosers.
Dave By resolution, the Board approved plans, specifications and R-9206
contract documents and issued a call for proposals to complete
the second story and make several improvements to the District
complex.
Susan By resolution, the Board approved the execution of an annual R-9207
advertising contract with the Sierra Sun.
Susan The minutes of March 2, 1992 were approved as presented. MO92-47
Mary The bills presented for consideration were approved for MO92-48
payment.
92-5
"TO DO" LIST
April 6, 1992
PLH The Manager was directed to contact Dan Cook and ask for a MO92-49
written explanation regarding disposition of the District's records
that were in his possession.
PLH, John The Board approved Special Agreement No. 2020.6 between MO92-50
Phelps the District and CalTrans providing for their contractor to place
18" pipe in the new bridge subject to Counsel revising some
language and adding the provision that the PUD will reserve the
right to contest the obligation to pay if evidence that the District
is not responsible for the costs is located. (CalTrans estimates
the cost at $26,000.) It was clarified that the Manager should
sign the agreement even if CalTrans does not agree to the
inclusion of this statement.
PLH The Board approved lowering the existing pipeline at the bridge MO92-51
crossing at an approximate cost of $77,000.
Keith Sauers Engineering was authorized to proceed with engineering MO92-52
for preparation of plans, specifications and contract documents
to lower the pipeline at the bridge crossing at a cost not to
exceed $15,300.
Keith Sauers Engineering was directed to prepare pertinent information MO92-53
re constructing a new line over to East River Street during the
CalTrans construction project for Board consideration at the next
regular meeting.
Planning Dept., By ordinance, the Board amended the electric connection and 0-9203
Ron Reynolds facilities fee schedule effective 5/6/92.
Planning Dept., By ordinance, the Board amended the water connection and 0-9204
Mike Connell facilities fee schedule effective 5/6/92.
PLH Fran Benoit's resignation from the TDPUD Financing Corporation MO92-54
Board was accepted; the Manager was asked to prepare a letter
thanking her for her services.
Tom, Joe, Vehicle bid awards were made as follows: Schedule A (three MO92-55
Susan mid-size pick-up trucks) to F. B. Hart at $13,762 each; Schedule
B (one 3/4 ton pick-up) to F. B. Hart in the amount of $17,157;
Schedule C (one 1/2 ton service truck) to F. B. Hart in the
amount of $15,798; Schedule D (one sport utility vehicle -
wagon) to F. B. Hart in the amount of $18,425; Schedule E (one
12,000 lb GVW flatbed with lift gate) to F. B. Hart in the
amount of $21,936; Schedule F (one 12,000 lb GVW flatbed)
to F. B. Hart in the amount of $20,544; Schedule G (one
33,000 lb GVW seven yard dump) to Silverstate International in
the amount of $49,319.24.
92-6
Mary The Board authorized payment of the quarterly contribution to MO92-56
the District sponsored pension plan in the amount of $13,365 to
the Wayne Richardson Company for investment with the
Hartford Insurance Company.
Susan By resolution, the Board declared that an election be held in R-9208
District jurisdiction; requested the Board of Supervisors of
Nevada County to consolidate with any other election conducted
on said date; and requested election services by the County
Clerk.
Susan By resolution, the Board declared that an election be held in R-9209
District jurisdiction; requested the Board of Supervisors of Placer
County to consolidate with any other election conducted on said
date; and requested election services by the County Clerk.
Susan The minutes of March 16, 1992 were approved as presented. MO92-57
Susan The minutes of March 26, 1992 were approved as presented. MO92-58
PLH The Board authorized the General Manager to thank Mr. E. B. MO92-59
Franklin for his interesting and informative letter.
Mary The bills presented for consideration were approved for MO92-60
payment.
"TO DO" LIST
April 20, 1992
PLH The Manager was directed to seek answers to the following questions MO92-61
relating to medical insurance coverage for Directors: 1) If a person is
not eligible for Medicare when the age of 65 is reached, does NRECA
still provide full coverage? 2) What if only one Director wants to sign
up for coverage with NRECA - what will be necessary to qualify?
Mary The Board approved renewing the District's property and liability MO92-62
insurance through the NRECA program with Reliance and the Difference
in Condition coverage with RLI; further, that payment in the total
amount of $185,835 be authorized.
PLH Rolf Godon's request that the PUD waive the $1,333 facilities fee on a MO92-63
660 square foot house he is building was denied.
PLH The Board reaffirmed its previous action to lower the existing pipeline at MO92-64
the bridge crossing at an approximate cost of $77,000, and to have
CalTrans place an 18" pipe in the new bridge at a cost of about
$26,000.
Bruce The Board made the determination to use the largest logo (but that the MO92-65
lettering be made larger than in the sample) on all vehicles except the
wagons. The wagons are to have the small logos currently in use. The
department to which the vehicle is assigned is not to be included on the
decal.
92-7
Joe By resolution, the Board awarded the contract for purchase of three R-9210
electronic reclosers to Cooper Power Systems for a total price of
$41,760.
Maria The Board approved the development agreement between the District MO92-66
and Donner Lake Investments for Phase I of Wolfe Estates.
Planning By resolution, the Board gave final approval to the waiver of certain R-9211
Dept. connection and facilities fees related to the Gateway Cabins after
receiving LAFCo approval.
Susan The Board approved the minutes of April 6, 1992 as presented. MO92-67
Mary The bills presented for consideration were approved for payment. MO92-68
PLH Regarding the District's request that the County look into regulation of MO92-69
cable TV, the Manager was directed to check into the status and report
back to the Board.
"TO DO" LIST
May 4, 1992
Ron, John P., By resolution, the Board issued a call for tree trimming bids; R-9212
Susan Counsel is to amend the contract as necessary.
Joe, Susan The Board authorized the purchase of one additional MO92-70
transformer from Cooper Power Systems in the amount of
$14,229.
PLH, R. W. The Board authorized an additional expenditure of $31,000 by MO92-71
Beck R. W. Beck in their electric master plan project.
Susan The minutes of April 20, 1992 were approved as presented. MO92-72
PLH With respect to Park District's request for a waiver or reduction MO92-73
in fees for the service hook-up at the new rest room renovation
project at Meadow Way, the Board directed the Manager as
follows: to continue to administer the fees as set by policy, in
accordance with previous resolutions concerning the Gateway
Cabins (No. 9115 and No. 9211), and with the provisions of
the agreement between the Recreation District, Historical
Society and the PUD.
Mary The Bills presented for consideration were approved for MO92-74
payment.
PLH Regarding terms of electrical service to the Estabrook and MO92-75
Mullen parcels, the Board directed the Manager to do what is
necessary to continue extending the District's line in the
direction north of Glenshire Drive at District expense. Further,
that Mullen and Estabrook be brought in (to the District) at the
cost determined by the General Manager, $2,578, and that the
TDPUD proceed to provide (electrical) service to those parcels.
92-8
"TO DO" LIST
May 18, 1992
PLH, Dave & The Board accepted the Pre-design Report: SCADA System MO92-76
Keith for TDPUD and authorized staff to negotiate a contract with
Sandel/Avery Engineering for acquisition and installation of the
described SCADA system. The Board will consider awarding
the contract at the next regular meeting after hearing staff
comments and a brief presentation by Sandel/Avery.
John P., Dave & By resolution, the Board approved the plans, specifications R-9213
Keith and contract documents and issued a call for bids for repair
and recoating of the Airport well tank subject to minor
revision of the contract documents by Counsel.
Mary The Board accepted the 1991 audit report and asked Arthur MO92-77
Andersen to place it in final form. The two explanatory
changes to the footnotes discussed during the workshop are
to be included in the final audit.
Joe A. & PLH With respect to the new requirement of the Brown Act that MO92-78
the District permit public comment on each agenda item at the
time that item is up for discussion, an indicative statement is
to be included on future agendas.
John P. Relating to changes in the Public Contract Code (Sections MO92-79
20104.2 and 20104.4 having to do with settlement of claims
by arbitration) the Board asked Counsel to determine whether
or not arbitration is a requirement.
Water The letter from the California Department of Water Resources MO92-80
Committee offering the District $5,000,000 in loan funds for water
system improvements was referred to the Water Committee
for review. Recommendations are to be made to the Board at
a future meeting.
PLH, John P., Award of the contract for abandonment of the East River MO92-81
Dave & Keith Street well and demolition of the Northside building was made
to Al Pombo in the amount of $7,850 subject to minor
contract corrections by Counsel.
Joe A., PLH & By resolution, the Board authorized the President to execute a R-9214
Mary group annuity contract with Nationwide Life Insurance
Company for investment of pension assets in American Funds
Group Fundamental Investors, Nationwide Financial Services
Nationwide Fund, and Twentieth Century Growth (Twentieth
Century Investors). Further, the Board authorized the General
Manager to invest pension contributions due for the 1991 and
1992 plan years on a monthly basis equally to these funds.
92-9
PLH With respect to staff's request that the existing meter reading MO92-82
devices be replaced with ITRON devices, the Board directed
the General Manager to have Sandel/Avery Engineering
investigate and make a recommendation. The Directors
indicated they would approve the appropriate expenditure
upon hearing Sandel/Avery's report.
PLH The Board authorized the General Manager to utilize the MO92-83
services of Robert Rauch in an ongoing program aimed at
improving mission effectiveness, team building and
supervisory practices at a cost of $137.50/hour; $1,100/day.
He is to keep the Board informed as to progress.
Jim M. & John The Board designated Jim Maass as the voting delegate at the MO92-84
C. APPA national conference; John Corbett was designated as
the alternate.
PLH, Bruce, Tom The Board declared Unit 18 to be surplus property and MO92-85
& Susan authorized the General Manager to dispose of it in accordance
with District policy.
Mary The bills presented for consideration were approved for MO92-86
payment.
PLH Upon receipt of a request from the Department of MO92-87
Transportation or the Board of Supervisors concerning street
lighting, the matter will be placed on the agenda and a formal
process will be considered.
PLH The Manager was authorized to attend the American MO92-88
Management Association seminar in San Francisco June 17
through 19 at a cost of $1,500.
"TO DO" LIST
June 1, 1992
Mary The Board accepted the NRECA plan for Directors' medical MO92-89
insurance.
Ron, Susan The Board awarded the bid for trimming around the District's MO92-90
electrical lines to Utility Tree Service in the amount of $74.18
per hour.
Dave, Susan The contract for completion of tenant improvements at the MO92-91
headquarters building was awarded to Hager/Gassiot in the
amount of $119,157 (which includes Alternate No. 1).
Susan The minutes of May 4, 1992 were approved as presented. MO92-92
Susan The minutes of May 18, 1992 were approved as corrected. MO92-93
Mary The bills presented for consideration were approved for MO92-94
payment.
92-10
"TO DO" LIST
June 15, 1992
Mary The Board adopted a resolution establishing policy R-9215
regarding interest paid on consumer deposits and
rescinding previous resolutions.
Bruce Award of the bid on the surplus vehicle, Unit 18, was MO92-95
made to Glen Wagner in the amount of $551.06.
PLH The Board approved the Agreement for Engineering MO92-96
Services, SCADA, Phase 2, with Sandel/Avery Engineering.
PLH The Board authorized holding the feasibility meeting on the MO92-97
Safe Drinking Water Bond Law project at 7:00 PM on
Monday, July 13, 1992.
PLH, Keith S. The Board authorized the General Manager, working with MO92-98
Sauers Engineering, to prepare a public notification packet
and notify the State of the Prop 55 project feasibility
meeting.
John P. District Counsel was authorized to prepare an opinion MO92-99
regarding whether an election is needed to accept the Prop
55 loan from the State. Further, for consideration at the
July 13 meeting, Counsel is to prepare a resolution, if
necessary, accepting the loan and authorizing the District
to execute appropriate documents.
PLH The Board authorized staff to prepare a fiscal agent MO92-100
agreement relating to the Prop 55 project for consideration
by the Board on July 13.
Maria The Board adopted a resolution initiating proceedings to R-9216
continue to water standby charges implemented in 1991 in
Nevada and Placer Counties.
Mary The bills presented for consideration were approved for M092-101
payment.
"TO DO" LIST
June 29, 1992
Planning Dept., By resolution, the Board implemented and fixed electric R-9217
Susan C. standby charges for the fiscal year 1992-93.
Planning Dept., By resolution, the Board implemented and fixed water R-9218
Susan C. standby charges for the fiscal year 1992-93.
Planning Dept., By resolution, the Board fixed and placed electric R-9219
Susan C. standby charges on the District tax roll for collection by
the Counties of Nevada and Placer.
92-11
Planning Dept., By resolution, the Board fixed and placed water standby R-9220
Susan C. charges on the District tax roll for collection by the
Counties of Nevada and Placer.
Mary The bills presented for consideration were approved for M092-102
payment.
"TO DO" LIST
July 6, 1992
Keith The Board awarded the contract for repair and recoating of the M092-103
Airport well tank to RDC, Inc. of Sparks, Nevada in the
amount of $22,945.
Mary The retention for Ford Construction and T&S Construction on M092-104
the Tahoe Donner Pipeline Replacement Project was lowered
from 10% to 5% and the following progress payments were
approved: Contract A, No. 7, in the amount of $120,627.40
to T&S Construction; Contract B., No. 6, in the amount of
$284,370.75 to Ford Construction; Contract C., No. 7, in the
amount of $40,106.78 to T&S Construction.
PLH The Manager was directed to draft a policy addressing the M092-105
installation, operation and maintenance of street lights for
consideration by the Board at the next regular meeting.
Dave Regarding the tenant improvement contract, the Board M092-106
approved the following change orders: Change Order No. 1 in
the amount of $1,617.03 for labor and materials to install
electrical, phone and computer cable conduits in the ceiling;
Change Order No. 2 in the amount of -$600 for changing the
specified light fixture to a standard light fixture; Change Order
No. 3 in the amount of $3,020.76 to cover the actual cost of
carpet and installation.
Susan The minutes of June 1, 1992 were approved as corrected. M092-107
Susan The minutes of June 15, 1992 were approved as presented. M092-108
John P. Counsel was asked to review the conflict of interest code as M092-109
required by law and to report back to the Board; further, that
Placer County Counsel be advised of the District's action.
Mary The bills presented for consideration were approved for M092-110
payment.
92-12
"TO DO" LIST
July 20, 1992
Susan By resolution, the Board approved and accepted Contract R-9221
B, Tahoe Donner Pipeline Replacement Project by Ford
Construction and directed the filing of the notice of
completion.
Keith The Board accepted the opinion report of District M092-111
Counsel that no election is required to enter into Loan
Contract Number E53311 with the State of California,
Department of Water Resources (Prop 55).
Keith By resolution, the Board accepted Loan Contract Number R-9222
E53311 and authorized the President of the Board to
execute the contract (Prop 55).
Keith, PLH The Board accepted the project engineering and MO92-112
management services contract with Sauers Engineering
dated July 6, 1992.
Dave Carlson, The Board accepted the project hydrogeologist service MO92-113
PLH contract with Simon Hydro-Search dated July 10, 1992.
Dave The Board authorized staff to proceed immediately to MO92-114
connect the low pressure homes on Skislope Way to the
high pressure system.
Mary The Board adopted a resolution directing that R-9223
competitive bidding be dispensed with in connection
with the District's purchase of an updated meter reading
system and authorized staff to purchase the ITRON
system from OrCom Systems at a cost of $21,043.91;
further, when the new system is operable, the existing
devices shall be considered surplus and disposed of in
the best manner possible.
Susan The minutes of June 29 and July 6, 1992 were MO92-115
approved as presented.
Mary The bills presented for consideration were approved for MO92-116
payment.
PLH Regarding electrical conduit in the new bridge, Keith MO92-117
Sauers and R. W. Beck were directed to work with
CalTrans on the specifics of the project; the matter is to
be placed on the next agenda for formal action.
92-16
REGULAR MEETING
August 3, 1992
Mary The Board approved Progress Pay Request No. 8 on MO92-118
Contract A on the Tahoe Donner Pipeline Replacement
Project submitted by T&S Construction in the amount of
$2,042.50.
PLH Consideration of the traffic control claim submitted by MO92-119
T&S, the request for additional compensation submitted
by SEA, consideration of the invoices submitted by SEA
Engineers, acceptance of Contracts A and C, Tahoe
Donner Pipeline Replacement Project, were tabled.
PLH The Board authorized the Manager to sign the Standard MO92-120
Encroachment Permit Application and approve the
CalTrans special agreement for placement of electrical
conduits in the new Highway 267 bridge.
Mary The Board approved Progress Pay Request No. 1 in the MO92-121
amount of $79,931 .15 to Hager Gassiot for tenant
improvements.
Susan Pat Sutton was nominated for Special District Alternate MO92-122
Member of the Nevada County Local Agency Formation
Commission.
Susan The Board adopted a resolution making nominations for R-9224
Special District Alternate Member on the Nevada County
Local Agency Formation Commission.
Mary Mary Chapman was designated as fiscal agent for the MO92-123
Proposition 55 water system improvement project; the
Board also approved the fiscal agent agreement and
authorized execution by the Manager.
Mary The Board authorized the opening of an account at MO92-124
Truckee River Bank to be called the Truckee Donner
Public Utility District Prop 55 Principal and Interest
Account for the processing of the principal and interest
payments and further authorized the fiscal agent to sign
on the account.
Mary The Board authorized the fiscal agent to establish a MO92-125
reserve fund which will be funded according to the fiscal
agent agreement in a banking institution and which will
be approved by the Board at the time of funding.
PLH The Board approved the proposal submitted by R. W. MO92-126
Beck to perform engineering design services for the
Tahoe Donner Substation underground feeder project for
a lump sum cost of $27,145.
Keith, Susan The proposed negative declaration and initial study for MO92-127
92-17
purchase of a Sierra Pacific Power Company distribution
line on Glenshire Drive was approved as amended;
notification of a public hearing is to be advertised in the
newspaper.
Bruce, Susan By resolution, the Board approved specifications and R-9225
issued a call for bids for a bucket truck for the Electric
Department.
PLH, Keith Sauers Engineering was authorized to draw up M092-128
specifications for a mobile generator for use at Water
Department pump stations.
Susan The minutes of July 20, 1992 were approved as M092-129
presented.
Mary The bills presented for consideration were approved for M092-130
payment.
"TO DO" LIST
August 10, 1992
Keith With respect to the additional work required for the in- M092-131
bridge water line, Sauers Engineering was authorized to
provide the necessary engineering and technical services
on a time and expenses basis according to the existing
contract, with a $10,000 extension on the present
authorization.
John P. By resolution, the Board made certain findings R-9226
establishing the validity for dispensing with formal
bidding and authorizing the District to negotiate with the
CalTrans subcontractor for pipeline construction (Hwy
267 bridge).
Susan By resolution, the Board accepted Contract A of the R-9227
Tahoe Donner Pipeline Replacement Project, T&S
Construction, and directed the filing of the Notice of
Completion.
Susan By resolution, the Board accepted Contract C of the R-9228
Tahoe Donner Pipeline Replacement Project, T&S
Construction, and directed the filing of the Notice of
Completion.
"TO DO" LIST
August 17, 1992
Keith The Board authorized Sauers Engineering to come up M092-132
with a plan and prepare an analysis of what is needed in
the way of a generator for all the water sources and
92-18
pumps in the event of a fairly significant power outage at
a cost not to exceed $5,000.
Mary, Susan By resolution, the Board declared certain office R-9229
equipment surplus and issued a call for bids.
Bruce, Susan By resolution, the Board declared certain vehicles surplus R-9230
and issued a call forbids.
Susan The minutes of August 3, 1992 were approved as M092-133
drafted.
PLH Regarding David Levy's timber harvesting plan on M092-134
property sharing a common boundary with the PUD, the
California Department of Forestry is to be noticed of the
District's concern having to do with prompt clean-up of
slash. Staff was authorized to order appropriate signs
saying "no logging beyond this point," and to post them
every 100 to 150 feet and to use barrier ribbon, if
necessary.
Mary The bills presented for consideration were approved for M092-135
payment.
Mary Items the Board has authorized going to bid on may be M092-136
paid without being listed on the "bills for consideration."
PLH Consideration of an agreement with TSD regarding sewer M092-137
laterals in the Tahoe Donner Pipeline Replacement Project
area was postponed until matters are resolved between
the PUD and the contractors.
PLH, Susan By resolution, the Board rescinded the resolution R-9231
approving and accepting Contract B, Ford Construction,
Tahoe Donner Pipeline Replacement Project, and
conditionally approved and accepted the contract.
PLH The following items relating to the Tahoe Donner Pipeline M092-138
Replacement Project were tabled: consideration of traffic
control claim submitted by T&S Construction;
consideration of the request for additional compensation
and payment of invoices submitted by SEA Engineers.
The involved parties are to meet and discuss these
matters further.
"TO DO" LIST
September 8, 1992
PLH Rick Kinzer was appointed to fill the vacancy created on M092-139
the TDPUD Financing Corporation Board by Fran Benoit's
resignation.
92-19
Susan Staff was directed to place an ad in the Sierra Sun M092-140
requesting people to respond if they are interested in
filling the vacancy created by Marilyn Dedmon's
resignation on the TDPUD Financing Corporation Board.
Susan By resolution, the Board approved and accepted the East R-9232
River Street Well abandonment and Northside building
demolition project and directed the filing of the Notice of
Completion.
Mary The Board authorized Partial Payment No. 1 in the M092-141
amount of $7,065 to Al Pombo, Inc. for the East River
Street Well abandonment and Northside building
demolition project.
Keith The Board approved Contract Change Order No. 1 on the M092-142
Airport tank rehabilitation project in the amount of
$5,955.
Keith, Susan By resolution, the Board approved plans, specifications R-9233
and contract documents and issued a call for bids for
construction of geologic test holes (Prop 55 project).
PLH An appropriate policy for interdepartmental loans (which M092-143
would include interest of 1% over that earned by LAIF
and provide for annual review) is to be prepared for
consideration at the next regular meeting. Also, specific
paperwork is to be prepared for an interdepartmental
loan from the Electric Department to the Water
Department for the dump and flatbed trucks.
Dave The Board approved Contract Change Order No. 2 to M092-144
Hager/Gassiot for tenant improvements in the amount of
$7,034.60.
Susan By resolution, the Board approved and accepted the R-9234
tenant improvements at the central office complex and
directed the filing of the notice of completion.
Mary The Board authorized Progress Payment No. 2 in the M092-145
amount of $37,275.30 to Hager/Gassiot.
Mary By resolution, the Board amended the defined benefit R-9235
pension plan.
Susan The Board accepted the minutes of August 10, 1992 as M092-146
corrected.
Susan The Board accepted the minutes of August 17, 1992 as M092-147
corrected.
Mary The bills presented for consideration were approved and M092-148
staff was authorized to transfer the money for payment
to Sandel-Avery out of the COP funds on deposit with
92-20
the LAW to reimburse the general fund.
Susan The PUD is to offer use of the Board room for the public MO92-149
hearing on the proposed sale of Donner Lake Utility at no
charge; also, the PUD will include advertisements with
bills if so asked.
"TO DO" LIST
September 21, 1992
Susan The Board authorized staff to submit a report to the Fair MO92-150
Political Practices Commission stating that the District's
conflict of interest code is in need of amendment.
Ron, Susan By resolution, the Board approved the plans, R-9236
specifications and contract documents and issued a call
for bids for the Underground Feeder No. 3 Project; Tahoe
Donner Substation.
Susan The Board voted for Pat Sutton as Special District MO92-151
Alternate on the Local Agency Formation Commission for
the term expiring in August of 1996.
Susan The Board approved the minutes of September 8, 1992 MO92-152
as presented.
Mary The bills presented for consideration were approved for MO92-153
payment.
Mary The Board authorized staff to transfer the money for MO92-154
payment of the Sandel/Avery bill out of the COP funds
on deposit with the Local Agency Investment Fund to
reimburse the general fund.
PLH The Board approved the purchase of electric facilities MO92-155
owned by Sierra Pacific Power Company along Glenshire
Drive.
Susan By resolution, the Board authorized the filing of a notice R-9237
of determination and negative declaration, made a
finding of de minimis impact, and authorized the filing of
a Department of Fish and Game certificate of fee
exemption.
92-21
"TO DO" LIST
October 5, 1992
PLH, Counsel The Board directed that a public hearing be set for MO92-156
12/7/92 at 7:15 PM to receive comments on the
proposed amendment to the conflict of interest code;
that a notice of intention to amend the existing code and
make such notices as are required by the law to properly
conduct the public hearing also be prepared.
PLH Bruce Turner was appointed to the TDPUD Financing MO92-157
Corporation Board of Directors.
Joe, Tom, The Board awarded the contract for purchase of a MO92-158
Susan 31,000 GVW all wheel drive bucket truck to Altec
Industries, Inc. in the amount of $109,411.08 (including
sales tax).
Keith The bid from Humboldt Drilling was found to be non- MO92-159
responsive because of the three conditions placed in
their bid - a $210 per hour charge for extra footage, an
extra cost for casing, and the lack of guarantee on the
project; further, the contract for the Geologic Test Hole
Project was awarded to Sergent Drilling, Inc., the second
low bidder, in the amount of $75,837.50
Mary On the Geologic Test Hole Project, the Board approved MO92-160
payment in the amount of $6,474.24 to Simon Hydro-
Search.
Keith, Mary In re the Truckee River Bridge Water Line Relocation MO92-161
Project, the Board approved Contract Change Order No.
1 in the amount of $9,271 .66.
Mary The Board authorized payment of Periodic Estimate No. MO92-162
1, including Contract Change Order No. 1, in the amount
of $69,497.69 for the Bridge Relocation Project.
Mary The Board approved Partial Payment No. 1 to Resource MO92-163
Development Company in the amount of $26,010 for
the Airport Tank Rehabilitation Project.
Susan By resolution, the Board accepted the Airport Tank R-9238
Rehabilitation Project as complete and authorized the
filing of the Notice of Completion.
Susan The minutes of September 21, 1992 were approved as MO92-164
presented.
PLH The correspondence from Tony Hardy requesting a MO92-165
separate status for houses under construction to be
placed in a temporary power category until the structure
is given a temporary occupancy permit (thus avoiding
water fees) was referred to the Manager for resolution.
92-22
PLH Regarding the Sierra Pacific Power Company letter to the MO92-166
Glens hire/Devonshire Residents Association dated
September 30, 1992, the Manager was directed to
prepare a written statement setting forth the true facts
of the matter to the Association for presentation at their
meeting.
Mary The Board authorized payment of the bills presented for MO92-167
consideration.
Mary Staff was authorized to transfer the money for payment MO92-168
of the Sandel/Avery bill out of the Certificates of
Participation funds on deposit with the Local Agency
Investment Fund to reimburse the general fund.
PLH, Mary The Board approved a change order to the T&S MO92-169
Construction contract in the amount of $25,000 for
additional traffic control costs resulting from Nevada
County's requirements to perform additional work.
PLH Staff was directed to prepare a letter to be signed by the MO92-170
Board President to the Chairman of the Nevada County
Board of Supervisors expressing the District's
displeasure at the County's handling of the traffic control
issues relating to the Tahoe Donner Pipeline Replacement
Project.
PLH The Manager was directed to contact Nevada County MO92-171
and request legal justification as to why they would bill
the District for alleged inspection of the 1990-91 and
1991-92 encroachment permits in the amount of
$27,000.
PLH The Board directed the Manager to order Ford MO92-172
Construction to comply with the specific remedial
actions contained in the Notice of Violation issued by
Lahontan Regional Water Quality Control Board by
October 10, 1992. If Ford has not complied by that
date, the Manager is to proceed with having the tasks
performed; the cost of said tasks will be withheld from
the final payment to Ford Construction.
92-23
"TO DO" LIST
November 2, 1992
PLH, Mary By resolution, the Board established an interfund loan R-9239
policy.
Mary The Board accepted Arthur Andersen's proposal to perform M092-173
the 1992 audit at a cost of $25,200.
Keith, Susan By resolution, the Board approved and accepted the R-9240
Truckee River Bridge Pipeline Extension Project and directed
the filing of the Notice of Completion.
PLH By resolution, the Board adopted a policy authorizing the R-9241
financing of fees and/or line extensions.
PLH, Joe, The Board directed the Manager, Counsel and Board M092-174
Counsel President to draft an amendment to the bylaws that would
allow the General Manager to schedule a meeting if the
President of the Board cannot be reached; to allow the
General Manager to cancel a meeting if he determines that
there will not be a quorum of the Board; with the exception
of rate increase ordinances, to allow the General Manager
to schedule and postpone hearings. Discussion of the
proposed amendments is to be set on the next regular
meeting agenda.
PLH A public hearing is to be set for 7:15 at the next regular M092-175
meeting on whether or not to adopt a resolution of
intention to draft a groundwater management plan pursuant
to AB 3030 for the purposes of implementing the plan and
establishing a groundwater management program.
Joe The President was authorized to sign the Grant of M092-176
Easement for Electric Transmission and Distribution
conveying an easement across District land at Southside to
Sierra Pacific for a price of $16,200.
PLH, Mary With respect to the Tahoe Donner Pipeline Replacement M092-177
Project, the General Manager was authorized to release
$30,000 to Ford Construction upon receipt of a letter from
Lahontan stating that Ford has complied with their meadow
restoration requirements.
Susan The minutes of October 5, 1992 were approved as M092-178
presented.
PLH The Truckee-North Tahoe Transportation Management M092-179
Agency's request for a contribution was tabled.
Mary The bills presented for consideration were approved for M092-180
payment. $4,660 for SCADA project expenses payable to
Sandel/Avery Engineering is to be taken out of the COP
92-24
funds to reimburse the general fund.
"TO DO" LIST
November 16, 1992
Keith The Board authorized the filing of the environmental M092-181
Impact Assessment, Proposed Negative Declaration and
Environmental Initial Study with the office of the Nevada
County Clerk.
Keith The Board authorized the circulation of the M092-182
Environmental Impact Assessment, Proposed Negative
Declaration and Environmental Initial Study to
responsible and interested agencies and the State
Clearinghouse.
Susan The Board authorized publication of a Notice of Proposed M092-183
Negative Declaration in the Sierra Sun.
Susan The Board scheduled a public hearing on the Proposed M092-184
Negative Declaration for the December 21, 1992 regular
Board meeting.
Susan The Board adopted the proposed amendments to Section M092-185
2(4) of the District Bylaws, Duties of Officers. This will
allow the Clerk/Ex-officio Secretary of the Board to
schedule and call a special meeting of the Board if he
determines that it is necessary to do so and if he is
unable to contact the President regarding the need to call
such a meeting. It will also enable him to cancel any
regular or special meeting if he determines that a quorum
of the Board will not be present; and to schedule,
reschedule and cancel public hearings (except hearings
on the adoption of a rate increase ordinance) if he
determines that it is necessary to do so.
Susan The minutes of November 2, 1992 were approved as M092-186
presented.
Mary The bills presented for consideration were approved for M092-187
payment.
92-25
December 7, 1992
PLH Officers of the Board are as follows: President, Joe M092-188
Aguera; Vice President, Jim Maass; Treasurer, John
Corbett.
Susan Section 9 of the Bylaws (Order of Business) was revised. M092-189
PLH, Susan By resolution, the District's Conflict of Interest Code was R-9242
amended.
PLH The public hearing to consider the District's intent with M092-190
respect to preparing and adopting a groundwater
management plan was continued to January 4, 1992.
PLH, Mary Respecting the geologic test hole project, the Board M092-191
approved Contract Change Order No. 1 in the amount of
($6,856.50).
Mary The Board approved payment to Sargent Drilling in the M092-192
amount of $62,083 for the geologic test hole project and
authorized release of the 10% retention if no claims are
filed during the statutory period.
Susan By resolution, the Board accepted the geologic test hole R-9243
project as complete and authorized filing of a Notice of
Completion.
PLH The Board tabled consideration of a compensation M092-193
adjustment for managerial and confidential employees to
the December 21 meeting.
PLH The Board tabled the matter of scheduling a public M092-194
hearing to consider a compensation adjustment for the
General Manager to the December 21 meeting.
PLH, Mary The Board directed that consideration of scheduling a M092-195
workshop and public hearings on the budget and water
rate adjustment be placed on the next agenda. The
Board is to be copied with the financial model for water
operations discussed at the Proposition 55 hearings.
PLH A public hearing to consider the ordinance amendment M092-196
allowing medical insurance for Directors is to be set for
7:30 PM on January 4.
Susan The minutes of November 16, 1992 were approved as M092-197
presented.
Mary The bills presented for consideration were approved for M092-198
payment.
92-26
December 21, 1992
PLH, Joe The Board authorized the President to send a letter to MO92-199
the Board of Supervisors with a copy to Environmental
Health stating the following: the District regrets that
Environmental Health could not comment on the project;
it is the District's opinion that the Department of
Environmental Health has an obligation to generally
oversee these projects; the District will continue to
submit documents to them in accordance with CEQA in
hopes that the Department will uphold their
responsibility.
PLH Consideration of a resolution adjusting compensation for MO92-200
managerial and confidential employees and direction to
schedule a public hearing to consider a compensation
adjustment for the General Manager were postponed
until after the budget workshop.
PLH The Board scheduled the budget workshop for the next MO92-201
regular meeting, January 4, 1992; a public hearing to
consider adoption of the budget is to be set for January
18.
PLH Direction to schedule a public hearing to consider a MO92-202
water rate adjustment is to be placed on the same
agenda as the budget workshop.
Mary Staff was authorized to transfer $48,377 from electric MO92-203
post-AB 1600 facilities fee deposits and $107,942 from
electric pre-AB 1600 facilities fee deposits to the electric
general fund.
Mary Staff was authorized to transfer $60,109 from water MO92-204
post-AB 1600 facilities fee deposits and $55,984 from
water pre-AB 1600 facilities fee deposits to the water
general fund.
Keith The Board adopted the final Negative Declaration for the MO92-205
Safe Drinking Water Bond Law Project as amended.
Keith The Board approved the Safe Drinking Water Bond Law MO92-206
Project for purposes of CEQA.
Keith The Board authorized the filing of the Notice of MO92-207
Determination with the Office of the Nevada County
Clerk and the Governor's Office of Planning and
Research.
Keith The Board adopted a De Minimis Impact Finding and MO92-208
authorized the filing of the Department of Fish and Game
Certificate of Fee Exemption with the Office of the
Nevada County Clerk.
92-27
Susan The Board approved the minutes of December 7, 1992 MO92-209
as presented.
Mary The bills presented for consideration were approved for M092-210
payment.
PLH The Manager was directed to write to Janet Carson of MO92-211
WestPac informing them that Simon Hydro-Search is not
authorized to represent the District and, further, that
WestPac should communicate directly with the District,
not through Hydro-Search. Hydro-Search representatives
are to be invited to attend the next Board meeting to
answer questions about their relationship with two
separate water agencies.
PLH The Manager was directed to provide a draft policy MO92-212
relating to reimbursement of management employees for
taking certain classes at the direction of the District.
92-28
"TO DO"LIST
December 6, 1993
Keith The Board awarded the bid for geologic test holes to MO93-230
the low bidder, Sargent Drilling, Inc. of Reno in the
amount of$80,400 subject to approval by the California
Department of Water Resources.
Susan Prepare a cost comparison, legal versus small display MO93-231
advertising, for presentation at the 12120 meeting.
Phelps, PLH Regarding a policy allowing staff to make expenditure MO93-232
decisions, without Board prior approval, within the
guidelines of the Board approved budget, Counsel was
directed to research and determine if there are any laws
applicable to the PUD regulating payment of bills. Staff
will then present options to the Board.
Mary By resolution, the Board authorized the transfer of R-9348
funds from electric facilities fees to the electric general
fund.
Mary By resolution, the Board authorized the transfer of R-9349
funds from water facilities fees to the water general
fund.
Susan, Mary The Board directed that a public hearing regarding a MO93-233
water rate increase and the 1994 budget be scheduled
and advertised for 12120. A 20-year model projecting
several different rate increases is to be prepared for
review at the hearing.
Susan The minutes of November 15, 1993 were approved as MO93-234
presented.
Mary The bills presented for consideration were approved for MO93-235
payment.
PLH The Board indicated it is in favor of displaying the MO93-236
Donner Party memorial sculpture; a descriptive plaque
is to be prepared for display with the sculpture.
93-31
"TO DO"LIST
December 20, 1993
Board officers were elected as follows: President, Jim MO93-237
Maass; Vice President, Joe Aguera; Treasurer, Pat
Sutton.
PLH, Mary The 1994 budget was adopted as presented by staff. MO93-238
Mary By ordinance, water rates were increased effective with 0-9305
the February 1994 billing cycle.
Mary By resolution, certain overheads were established to be R-9350
used in conjunction with the construction cost
accounting ordinance.
PLH The Board agreed to make space available in the PUD MO93-239
building for the Chamber of Commerce at a cost of
$1.15 per square foot for up to one year.
PLH By resolution, the Board expressed the District's R-9351
support for the NCPA Facilities and Pooling
Agreements.
Keith, Susan By resolution, the Board approved plans and R-9352
specifications for generator connections at various
pump stations and authorized a call for bids.
Keith With respect to repair of a water line under 1-80, the MO93-240
Board approved the proposed scope of services and
fee for engineering services as set forth in the letter
from Sauers Engineering dated December 14, 1993.
Keith Regarding placement of water and electric conduits in MO93-241
the new bridge at Highway 89 and 1-80, the Board
authorized Sauers Engineering to proceed with the
scope of services set forth in their December 10, 1993
letter, Items 1, 2 and 3. Sauers will return to the Board
with the firm contract price for further consideration.
Keith Regarding construction management services relating MO93-242
to the Downtown Pipeline Project, the Board approved
the scope of services and $45,000 fee set forth in the
December 12, 1993 letter from Sauers Engineering.
Susan The minutes of December 6, 1993 were approved as MO93-243
presented.
Mary The bills presented for consideration were approved for MO93-244
payment.
93-32