Loading...
HomeMy WebLinkAbout1990-12-31 Min Ord - Board "TO DO" LIST January 2, 1990 1/2/90 Jim M. Listen to tapes of 10/30/89 meeting and provide MO90-01 corrections 1/2/90 Joan The bills presented for consideration were MO90-02 approved for payment 1/2/90 Paul Concerning the miscellaneous accounts MO90-03 receivable for 1989 which were written off, describe to the Board how the bills were incurred, how and when they were processed, and advise whether or not the District has a judgment or other valid claim at this point in time 1/2/90 Paul The Board approved the continuation of credit MO90-04 cards through Truckee River Bank and payment of the annual service fees 1/2/90 Mary Advise the Aldridges that their dispute will be MO90-05 considered at the January 15 meeting 1/2/90 Jim M., For the next regular meeting, prepare the agenda MO90-06 PLH so that routine business is conducted at the end of the meeting 1/2/90 Pat S. Provide the Board with copies of various consent agendas from other agencies for review MO90- PLH The Board adopted a resolution concerning the R-9001 071/2/90 acid rain legislation (HR 3030), and approved sending letters as prepared to congressman and senators 1/2/90 Mary The Chairman expressed his appreciation MO90-08 for the timely manner in which this item was presented and commended you for your efforts towards saving the District money on insurance. The Board approved the procedure to renew insurance coverage; companies are to be asked to provide proposals for one, two and three year periods of coverage(with the understanding that rates will not be fixed). 1/2/90 Tom B., By resolution, the Board accepted R-9002 Susan easement deeds from Eagan, Kim and Stine over AP#'s 19-380-31, 30 and 10 1/2/90 PLH The Board adopted a resolution authorizing R-9003 the District's General Manager to accept, sign and record certain recordable documents 1/2/90 Tom B., The Board awarded the bid for a lift device MO90-09 Susan in the amount of$5,646 plus freight and tax to Crane Service Corporation 1/2/90 Jim M., Other governmental agencies in Truckee M090-10 PLH and Cal Trans are to be invited to attend a joint Board meeting to discuss the traffic problems and attempt to reach a solution "TO DO" LIST January 15, 1990 1/15/90 Andy, The Water Committee is to schedule a M090-11 Pat S., meeting in Hirschdale to discuss water John C. quality with interested customers 1/15/90 Andy By resolution, the Board stated its intention R-9004 to acquire improvements - Assessment District No. 1989-1 (Hirschdale) 2 1/15/90 Jim M., The Board authorized formation of a committee MO90-12 Tom B. comprised of Peter Brown, Herb Weisbrot, Ann Cleland, Alan Hale, Carl Heydeman, Warren McMillan, James Oldham, J. R. Thompson, Jackie Wells and Joel Alford to study the feasibility of public ownership of cable television; Director Maass will be a voting member and chair the committee - Tom Buckhouse will act as facilitator 1/15/90 Jim M. Advise the Board how much staff time will be MO90-13 required with respect to the cable television committee 1/15/90 PLH, The appeal of Frank and Linda Aldridge was MO90-14 Mary denied; Peter was directed to work out a payment schedule for the deposit with the Aldridges 1/15/90 PLH, By resolution, the Board authorized the General R-9005 Paul Manager to be a signator on all District checking accounts 1/15/90 Paul, In his packet, Joe Aguera would like to receive an MO90-15 Joanie IBM print-out of checks written; Pat Sutton would like to continue receiving the print-out, also 1/15/90 Susan The minutes of October 30, 1989 were approved as MO90-16 presented 1/15/90 Susan, The tapes of the November 6, 1989 meeting are to MO90-17 John C. be made available to John Corbett for his review 1/15/90 Joanie The bills presented for consideration were approved MO90-18 for payment 1/15/90 Paul The Board accepted the engagement letter from MO90-19 Deloitte and Touche for the 1989 audit 3 1/15/90 Tom, Niedermeyer-Martin of Portland was awarded the MO90-20 Susan pole bid for an approximate cost of$7,740 for 44 to 46 poles 1/15/90 Susan The permit for lease of real property to the MO90-21 California Highway Patrol was approved 1/15/90 PLH Interested Board members were authorized to MO90-22 attend the Special District Board Management Institute 1/15/90 PLH, The Manager and Counsel are to recommend MO90-23 Pat S., criteria and some wording to amend the order of John P. business at Board meetings and to include a consent agenda (and provisions for removing an item from the consent agenda); pass the recommendations on to Director Sutton for review 1/15/90 Susan Place an ad in the Sierra Sun advertising the public MO90-24 meeting to discuss Truckee's gridlock situation 4 February 5, 1990 The minutes of 11/20/89 were approved as presented The minutes of 12/4189 were approved as presented The Board awarded the contract for purchase of two padmount vacuum switches for use at Baywest Properties to A. B. Chance Co. in the amount of$22,305 The Board authorized the Manager to renegotiate the lease with CalTrans as he suggested, with the agreement to maintain the temperature not to exceed 79 degrees, and to report back to the Board The Chairman was asked to write a letter confirming Director Sutton's nomination to the Local Agency Formation Commission and to also express the District's concerns about the election process being followed The Board authorized a transfer of $7,649.85 from the prepaid connection fee fund to the water general fund The bills presented for consideration were approved for payment The Secretary was directed to prepare the minutes of 12/18/89 in final form as amended John Phelps letter dated 2/1/90 concerning a program for undergrounding utilities in the heavily traveled portions of Truckee was referred to the Electric Committee for review and recommendation The Chairman directed the Water Committee to become involved in the meetings with representatives of Wall Street Properties and attempt to reach a solution to the water storage problem February 20, 1990 The minutes of 12/18/89 were approved as presented MO90-35 The Secretary was directed to prepare the minutes of 1/2 and 1/15/90 in final MO90-36 form The Board authorized SEA to proceed with Phase I of the Tahoe Donner leak MO90-37 analysis in an amount not to exceed $25,000 Sauers Engineering was authorized to prepare plans and specifications for MO90-38 Donner Trails Tank No. 2 in an amount not to exceed $15,000 The Board authorized the write-off of uncollectible accounts in the amount of MO90-39 $5,207.66 as detailed in the Office Su er-visor's memo dated 2/16/90 By resolution,the Board directed that competitive bidding be dispensed with in R-9006 connection with the District's purchase of computer software 5 The Board authorized purchase of the Optical Disk Drive Model A-11 from IBM MO90-40 The Board authorized delaying the audit by Deloitte and Touche until 3/22/90; MO90-41 the date of the workshop is to be determined by the Chairman The bills presented for consideration were approved for payment MO90-42 The Secretary was directed to prepare the minutes of 1/29/90 in final form as MO90-43 corrected March 5, 1990 The minutes of January 2, 15 and 29, 1990 were approved as presented MO90-44 The Board directed the Secretary to prepare the minutes of November 6, 1989 in MO90-45 final form By resolution, the Board authorized execution of the annual display advertising R-9007 contract with the Sierra Sun The Board formally accepted Thomas Archer's resignation from the TDPUD MO90-46 Financing Corporation Board effective this date The Secretary was directed to prepare the minutes of February 5, 1990 in final MO90-47 form as corrected Director Sutton will provide amended wording) Discussion of Truckee Municipal Court's interest in rental of space in the PUD MO90-48 complex is to be placed under New Business on the next meeting agenda The Directors were asked to provide Mary Chapman with their suggested MO90-49 amendments to the deposit policy for consideration at the March 19 or April 2 meeting Notify Tahoe Donner Association (verbally and in writing) that, if they desire to MO90-50 pursue their proposal further, they should take the lead in obtaining approval from the health authorities for use of the golf course wells as public supplies The Board authorized use of the District conference room, postage for mailings, MO90-51 and copying services for the cable tv committee; also, they directed Susan to type the agendas and minutes of the committee meetings The Board authorized a transfer from the building fund to the general fund as MO90-52 follows - $108,020.77, electric; $46,294.62, water The Board authorized a transfer from the general fund to the Tahoe Donner water MO90-53 system fund in the amount of $17,000 for the inter-fund loan payment Interested Directors are to advise Peter if they would like to attend the APPA MO90-54 conference June 11-13 in Denver The bills presented for consideration were approved for payment MO90-55 The Chairman directed that the budget be prepared based on the current 6 organizational structure M090-56 March 19, 1990 The minutes of 11/6/89 were approved as presented M090-57 The Board approved the minutes of 2/5/90 as presented M090-58 The Board accepted the Water Committee report of 1/25/90 M090-59 The Board acknowledged receipt of the letter dated 2/23/90 from Senator Wilson M090-60 regarding acid rain legislation By resolution, the Board called for bids on cable and conductor R-9008 The Board directed staff to prepare the initial environmental studies on Donner M090-61 Trails Tank No. 2, replacement of an existing facility, as soon as possible In order to clarify the District's policy regarding reimbursement of Director M090-62 expenses, the Board moved that the out-of-pocket expense incurred by Director Maass in hiring a substitute teacher while he is attending NCPA meetings or NCPA conferences on behalf of the District be considered "appropriate and approved expenses;" they are to be included on his itemized expense report Directors Aguera and Curran were appointed to a committee for the purpose of M090-63 recommending guidelines for a Board/Management workshop The bills presented for consideration were approved for payment M090-64 The Board scheduled the audit workshop meeting for 7:00 P.M. on Monday, April M090-65 9, 1990 April 2, 1990 The Board directed the Secretary to place the minutes of March 5, 1990 in final M090-66 form The Board accepted Director Maass' report on the NCPA Commission meeting M090-67 The Secretary was directed to place the minutes of February 20, 1990 into final M090-68 form as corrected The Board adopted the Mission Statement and Goals as amended M090-69 The Board accepted the Glenn M. Reiter report dated 12/11/89 as an interim M090-70 report and asked that a representative appear before the Board with a proposal and scope of services for Phase II (a comprehensive resource management system) Director Sutton asked that, in the future, staff indicate the date, origin and M090-71 whether a document is proposed or adopted before it is duplicated Director Curran asked that the Board be copied with organization charts from MO90-72 other Districts Director Sutton asked that the proposed organization chart reflect that the MO90-73 Executive Secretary reports directly to the Board as was intended when the position was created Regarding the Board/management workshop, the facilitator is to come from out MO90-74 of the District and be unknown to all participants; June 23 was selected as a tentative date for the workshop The Board directed that a hearing to consider the filing of a negative declaration MO90-75 on the Donner Trails Tank No. 2 project be scheduled for 7:30 P.M. on May 7 Director Sutton asked that the Board be copied with the initial study on Donner MO90-76 Trails Tank No. 2 The Board appointed Harry Smith to fill the vacancy created by Tom Archer's MO90-77 resignation on the TDPUD Financing Corporation Board The Board authorized the Manager to attend the APPA seminar in Boston on MO90-78 negotiating ower contracts The Board authorized the President to send a letter opposing SB 1879 to MO90-79 Senators Greene and Doolittle and Assemblyman Chandler; more emphasis is to be placed on the fact that local control over rate setting will be lost and put in the hands of a statewide commission The bills presented for consideration were approved for payment MO90-80 April 16, 1990 The Board approved the minutes of February 20, 1990 as presented in final MO90-81 form The Board approved the minutes of March 5, 1990 as presented in final form MO90-82 The Board approved the minutes of March 15, 1990 as presented in final form MO90-83 The Board awarded bids for supplying the District's 1990 wire and cable MO90-84 requirements as follows: Western States Electric, Schedules A through F and Schedule H for a total of $26,557.40; Graybar Electric, Schedule G for $15,668.76; King Wire and Cable, Schedules I, J, and K for a total of$23,643 The Board adopted a resolution approving specifications and calling for bids on R-9009 distribution transformers The Secretary was directed to copy recent correspondence and newspaper MO90-85 articles concerning the TDPUD/citizens cable tv committee for attachment to the minutes of 4/16 meeting. Support by the PUD of the committee was withdrawn The Office Supervisor was directed to obtain a quote for earthquake coverage MO90-86 on District substations, tanks and pump stations 8 The Board accepted the NRECA insurance program proposal as presented MO90-87 The Chairman indicated he would provide to the employees a summary of MO90-88 concerns and recommendations resulting from his interviews Director Sutton asked that the organization chart include titles and a definition MO90-89 of the employees under each category The Chairman appointed Directors Sutton and Curran to sit on a committee to MO90-90 work with the Manager and other staff for the purpose of preparing an organization chart for consideration by the Board at the May 7 meeting The Board adopted a resolution clarifying Resolution No. 8907 regarding the R-9010 purchase of FmHA loans by means of an internal loan The Board formally accepted the 1989 audit prepared by Deloitte & Touche MO90-91 The Board voted for LAFCo representatives as follows: #1, two-year term, MO90-92 Kathy Krieger; #2, four-year term, Ron Sweet; Alternate, four-year term, Kathy Krieger The Secretary was directed to prepare the minutes of March 19, 1990 in final MO90-93 form The bills presented for consideration were approved for payment MO90-94 Director Sutton requested that the following items appear on the next agenda: MO90-95 1) direction regarding selection of an auditing firm for next year; 2) discussion regarding legislation to control voter registration through DMV; 3) discussion as to whether to purchase a vehicle for the engineer or continue the current rental arrangement May 7, 1990 The Board approved the minutes of March 19, 1990 as presented in final form MO90-96 Provide Directors with copies of the proposed revisions to the miscellaneous, MO90-97 connection, facilities, metering and fire sprinkler standby fee schedules for review prior to placing the matter on the agenda for discussion and direction to set public hearing The Board adopted a resolution approving specifications and calling for bids for an R-9011 air circulations stem for the District building The Manager was authorized to obtain small air conditioning units to be placed MO90-98 upstairs in the leased space and wherever necessary downstairs on an interim basis Schedule consideration of an organization chart for the May 21 meeting MO90-99 By resolution,the Board established a policy with respect to employment of spouses R-9014 or persons living together as husband and wife 9 The Board elected Jim Maass to work with Counsel and to meet and confer with the MO90-100 Union concerning a nepotism policy The Board authorized Joe Aguera to meet with Counsel and any others that may be M090-101 necessary to prepare an analysis for the Board to determine how the nepotism policy applies to the General Manager, Peter Holzmeister By resolution, the Board approved the negative declaration for Donner Trails Tank R-9012 Number 2 and authorized filing with the County of Nevada By resolution, the Board approved the contract documents, plans and specifications R-9013 for Donner Trails Tank No. 2 and issued a call for bids The Board directed the Secretary to place the minutes of April 2, 1990 into final form MO90-102 Advise Pat whether or not the process of obtaining unit prices from three contractors MO90-103 for patch paving was followed this year The bills presented for consideration were approved for payment MO90-104 May 10, 1990 The Board approved the Settlement Agreement and Mutual Release by and MO90-105 between Paul Colburn and the TDPUD By resolution, the Board authorized that escrow be closed on the 1.9 acre R-9015 parcel located on the corner of Highway 89 and Donner Pass Road, and directed that the deed to Richard Burge be recorded May 21, 1990 The minutes of April 2, 1990 were approved as presented MO90-106 Transformer bid awards were made as follows: Wedco, Schedules C and E for a MO90-107 total of $9,433; Western States, Schedules B, D & F for a total of $26,106; General Electric, Schedule A for a total of$2,970 The organization chart, as amended, was approved MO90-107 The Board approved Phase II of the Glenn Reiter study at a cost not to exceed MO90-108 $15,000; Greg Lowry is to make periodic progress reports The Chairman was authorized to contact the McDonough law firm with respect to MO90-109 the District's nepotism policy The Board approved the electric and water development agreements with M090-110 Gateway at Donner Pass, Ltd. The Board accepted final reports prepared by Deloitte and Touche MO90-111 10 The Manager was directed to request proposals from auditing firms for 1990 MO90-112 Prepare draft letter opposing the National Voter Registration Act of 1990 MO90-113 The net amount received from the sale of the 1.9 acre parcel is to be placed into MO90-114 restricted funds The Secretary was directed to place the minutes of April 16, 1990 into final form MO90-115 The Secretary was directed to place the minutes of May 2, 1990 into final form M090-116 The Secretary was directed to place the minutes of May 7, 1990 into final form M090-117 The Secretary was directed to place the minutes of May 10, 1990 into final form M090-118 The bills presented for consideration were approved for payment MO90-119 The April financial reports are to be corrected MO90-120 11 The Board authorized Director Sutton to attend the Planning for Tomorrow in M090-121 Truckee meeting on June 12, 1990 for the purpose of expressing the Board's opinions The Board authorized SEA to proceed with Phase II including the Tahoe Donner M090-122 leak detection survey. SEA is to select the firm to perform the survey and resent their findings to the Board The Board approved the request of the Fourth of July Committee to hang flags M090-123 on District utility poles between June 20 and July 16. The committee is to be responsible for installation and removal of the flags and shall leave no materials on the poles after removal of the flags. The Department of Sanitation's request to use the PUD parking lot for the M090-124 collection of hazardous household waste on August 11 was approved subject to the County holding the District harmless from any claim of damage resulting from their use of the property The Manager was directed to prepare a resolution establishing a policy M090-125 regulating the use of facsimile machines for receipt of proposals for consideration at the June 18 Board meeting By resolution, the Board established a policy regulating wire transfers of funds R-9016 between District accounts The Board directed that steps be initiated to purchase appropriate vehicles for M090-126 both the Electrical and Civil Engineers, and asked that staff come back to the Board with a call for bids andspecifications The Board authorized the Civil Engineer and Consulting Engineer Keith Sauers M090-127 to discuss modifications to the Donner Trails Tank No. 2 bid with Resource Development Company and bring recommendations back to the Board for consideration The Civil Engineer was asked to call several of the Donner Trails Tank No. 2 M090-128 Ian holders and inquire as to why they did not submit bids The Board awarded the bid for installing mixed air control to the building's air M090-129 circulations stem to G. J. Yamas, Inc. in the amount of$17,050 By resolution, the Board approved specifications and a call for bids on electrical R-9017 switch equipment for the Gateway at Donner Pass development By resolution, the Board approved specifications and a call for bids on tree R-9018 trimming Counsel was asked to provide a brief opinion on whether or not the District can M090-130 adopt an ordinance that prohibits planting trees in electrical easement areas The bills presented for consideration were approved for payment M090-131 12 The unsigned agreement between the District and Grace Robertson regarding MO90-131 water service to property on East South River Street was confirmed; there is to be no further discussion regarding modification June 18, 1990 * Item added Meet with Earl Snyder and Don Casler at 9:00 on 6/21/90 to discuss the MO90-132 abandonment of a blanket easement on the Truckee Steak House property The minutes of April 16, May 2, May 7 and May 10, 1990 were approved as MO90-133 resented The Board adopted a resolution implementing and fixing electric and water R-9019 standb char es pursuantto Ordinance No. 7501 for the fiscal ear 1990-1991 The Board adopted a resolution fixing and placing electric and water standby R-9020 charges on the District tax roll for collection by the Counties of Placer and Nevada The Board adopted a resolution establishing a policy regulating the use of R-9021 facsimile machines for receipt of proposals Prepare a letter for Jim Maass' signature to the LAFCo Commissioners asking MO90-134 why there isn't a provision for one of the special district's members to be from the eastern side of the County and also asking why the LAFCo officers assume that special districts cannot send a representative to a meeting for the purpose of nominating and electing the special district representatives; have Pat review the letter By resolution, the Board nominated Pat Sutton as special district representative R-9022* to LAFCo Contract Change Order No. 1 to the Donner Trails Tank No. 2 project in the MO90-135 amount of $4,885 was approved Attend the 6/19/90 meeting of the Planning for Tomorrow in Truckee group and MO90-136 suggest they conduct a series of public forums at which representatives of the special districts could explain and discuss their services, how they are governed, their budget, etc. to help educate the community about the present form of government and enable them to make an informed decision about what type of government they want in the future Withdraw $29,244 from the Storm Damage Restricted Fund and make MO90-137 reimbursement to Nevada County for overpayment to the District of California Disaster Assistance Grant funds Investigate system funding relating to SADs 1, 2, 3, 4 and 5; provide a report MO90-138 and proposed response to Nevada Count 13 Prepare the minutes of April 9, June 4 and June 11, 1990 in final form for M090-139 consideration at the July 2 meeting Prepare the minutes of May 21, 1990 in final form for consideration at the July MO90-140 2 meeting The bills presented for consideration were approved for payment MO90-141 Schedule a Water Committee meeting to discuss the quality of water in MO90-142 Hirschdale July 2, 1990 The Board approved the minutes of April 9, May 21, June 4 and June 11, MO90-143 1990 as presented in final form The Board approved transferring by wire the amount of$100,751.30 to the MO90-144 Bank of America on July 31, 1990; and further authorized the transfer of $100,751.30 from the building restricted fund to reimburse the general fund Award of the bid for two padmounted vacuum switches for the Gateway MO90-145 development was made to the low bidder, Cooper Power Systems, in the amount of$9,341 per switch The Board approved a fourth Meter Reader position on a permanent, full-time MO90-146 basis The Board authorized hiring one more Helper for the Water Crew MO90-147 By resolution, the Board approved specifications and calling for bids on R-9023 electric meters; the bid opening date is to be July 13, 1990 The Board authorized going out to bid for a line truck at an approximate cost R-9024 of$150,000, to be reflected in the 1991 budget The Board authorized going out to bid for a two-ton truck at an approximate R-9025 cost of$50,000 to be reflected in the 1991 budget The Board authorized going out to bid for a 3/4 ton truck at an approximate R-9026 cost of$18,000 The Board authorized a call for bids for a 1/2 ton, mid-range truck for the R-9027 Meter Readers at an approximate cost of$15,000 The Board issued a call for bids for two wagons for the Engineers at an R-9028 approximate cost of$30,000 By resolution, the Board approved the environmental documents, notice of R-9029 exemption, plans, specifications and bidding documents for the Alder Creek Road pipeline improvements The bills presented for consideration were approved for payment MO90-148 Director Sutton asked for memos advising as to whether or not the District's MO90-149 requirement for liability insurance had been changed for certain types of work 14 or in some instances Director Sutton asked that an item relating to the District's policy on Director MO90-150 expenses for workshops and conferences be placed on the next agenda. She'd like to be provided with a copy of the current policy and discuss putting a cap on how much each Director may spend per year. July 16, 1990 Electric meter bids were awarded as follows: Schedule A to General Pacific at MO90-151 $33.78 per meter; Schedule B to WESCO at $50.19 per meter; Schedule C to WESCO at $244.27 per meter; Schedule D to WESCO at $306 per meter The tree trimming bid was awarded to the low bidder, Utility Tree Service at a MO90-152 cost of$72.40 per hour The Manager was authorized to advise NCPA that the District recognizes the MO90-153 benefits of participating in the Phase IIA program but wishes to conclude negotiations for bringing NCPA power to the PUD system before participating The Board directed SEA to issue the Tahoe Donner leak analysis Phase I report MO90-154 in final form The Board authorized SEA to go forward with Phase II of the Tahoe Donner leak MO90-155 analysis at a cost of$38,200 Contact the Post Master to discuss the posting of Board and committee meeting MO90-156 agendas The Secretary was directed to prepare the minutes of June 18, 1990 in final form MO90-157 The Secretary was directed to place the minutes of July 2, 1990 into final form MO90-158 The Secretary was directed to prepare the minutes of July 9, 1990 in final form MO90-159 The bills presented for consideration were approved for payment MO90-160 Provide report for next agenda answering Pat's questions about what job classifications should be responsible for taking water samples and when a MO90-161 change was made Place discussion of the contractor insurance policy on a future agenda for MO90-162 discussion August 6, 1990 The Board accepted the job descriptions as presented MO90-163 The President was authorized to sign the indemnification agreement with the MO90-164 County concerning SAD 2; the funds are to be placed in a restricted fund for use 15 in SAD 2 A public hearing to consider adoption of the 1990 budget is to be set for 7:30 MO90-165 P.M. on 8/20/90 The Chairman asked that the Directors be provided with a copy of the law MO90-166 saying elected Boards cannot ask for dollars and cents amounts in proposals from consulting firms Consideration of rescinding the resolution on the nepotism policy applicable to MO90-167 management employees is to be placed on the 8/20 agenda The Manager was asked to make a presentation at the Planning for Tomorrow MO90-168 in Truckee Committee meeting relating to the history, scope of activities,territory served, who is and is not served, the sphere of influence, how the Board is elected, how Directors are nominated, plans for the future and powers of the District to perform other services using visual aids, and also provide a one page written summary. An emphasis is to be placed on the difference between rate payers and tax payers. The Directors are to be advised by mail of the Planning for Tomorrow in Truckee M090-169 Committee meeting date as soon as possible The minutes of July 16 and July 23, 1990 were approved as corrected MO90-170 The bills presented for consideration were approved for payment MO90-171 Authority was given to host an NCPA commission meeting during 1991 MO90-172 By resolution, the Board authorized a cost of living adjustment of 4% for the R-9030 Office Manager, Electrical Engineer, Civil Engineer and Executive Secretary The Office Manager's salary was temporarily upgraded an additional 10%forthe MO90-173 extra duties she's now performing August 20, 1990 The Directors and General Manager were authorized to attend the NCPA annual MO90-174 meeting at Caesars Tahoe. Spouses attending the dinner will pay by personal check. The Office/Finance Manager was directed to contact Cathy Pooler of Frank B. MO90-175 Hall and ask her to appear at the next meeting to discuss insurance requirements for contractors. The 1990 budget was approved. MO90-176 The Manager was authorized to contact Donner Lake Village for available dates MO90-177 16 for a Board/management workshop and also to contact a facilitator. The Board extended the General Manager's contract and subsequent MO90-178 amendments through December 31, 1990. The matter is to come back to the Board for review upon expiration. Counsel was asked to research whether all forms of compensation (such as MO90-179 deferred comp) to the General Manager must be set by ordinance. Reconsideration of the nepotism policy was tabled. MO90-180 The Board awarded the bid on the Alder Creek pipeline improvement project to MO90-181 Estabrook Construction. Discussion of the draft policy regarding annexation proceedings was tabled. MO90-182 An ordinance amending electrical facility fees is to be drawn up for review at a MO90-183 public hearing on September 4, 1990 at 7:30 PM. Counsel was asked to research the law concerning fee adjustments and MO90-184 customer refunds. The Board accepted the Annual Trust Fund Report of the TDPUD Defined MO90-185 Benefit Pension Plan and Trust. The minutes of August 6, 1990 were accepted as corrected. MO90-186 The bills presented for consideration were approved for payment MO90-187 September 4, 1990 The Board awarded the bid for the line truck to Simon West Coast, Inc. in the MO90-188 amount of$173,689 subject to review of the specifications by legal counsel By ordinance,the Board established new electric connection and facilities fees 0-9001 and rescinded previous resolutions and ordinances; the fees are to be retroactive to 1/1/89 By resolution, the Board established a policy setting forth requirements for R-9031 contractor insurance The Board authorized use of the PUD facility for Superior Court once a month M090-189 through 6/30/91 at no charge; if the County accepts the offer, they are to provide a hold harmless agreement. The Chairman is to write a letter explaining that the District is allowing a trial period at no charge; if the Court wishes to continue using the room, the $75 per day fee will be imposed. Mr. Prouty is to be provided with a copy of the guidelines governing use of the Board room. The Board accepted the proposal of Robert Rauch to act as facilitator at the M090-190 Board/Manager retreat. The Manager was directed to select a Saturday or Sunday after 10/21/90 to hold the workshop. The Manager was authorized to seek proposals for a consultant to evaluate the MO90-191 17 positions of Office Manager and Finance Supervisor and make recommendations to the Board Andy Hyde was appointed as the District's representative to the Water Service MO90-192 Technician Apprentice Committee The Board authorized write-offs in the amount of$2,809.12 (less recoveries of MO90-193 $514.95, equalling $2,294.17) as set forth in Mary Chapman's memo dated 8/30/90 The Secretary was directed to prepare the minutes of 8/20/90 in final form MO90-194 The bills presented for consideration were approved for payment MO90-195 Peter indicated he would provide a staff analysis of the benefits of paying off MO90-196 the REA loans for consideration at the next meeting September 17, 1990 The minutes of 8/20/90 were approved as presented MO90-197 The Board authorized SEA to go forward with Phase III of the Tahoe Donner leak MO90-198 analysis, preparation of the final report of the entire study, with a cost ceiling of $15,000 The Board authorized that the response to the REA letter of 8/27/90 be finalized MO90-199 and mailed Contractors are to be informed of the deadline for submitting progress pay MO90-200 estimates; the estimates are to be listed asspecific agenda items The bills presented for consideration were approved for payment (including the MO90-201 progress pay estimate in the amount of$68,978.70 for Resource Development) October 1, 1990 By resolution, the Board authorized calling for bids on a watthour meter test table R-9032 and universal photoelectric counter for testing watthour meters, with a bid opening date of 11/7/90 By resolution, the Board authorized calling for bids on poles with a bid opening R-9033 date of 10/31/90 The Board authorized the following: transfer of $68,978.70 from water facilities MO90-202 fees to reimburse the general fund for Donner Trails Tank No. 2;transfer of$1,400 from the Ponderosa Ranchos prepaid connection fee account to reimburse the general fund;transfer of$1,050 from the Martiswoods Estates prepaid connection fee account to reimburse the general fund Sauers Engineering was authorized to perform the preliminary engineering for MO90-203 three components for 1991 construction: Airport Well disinfection station, Northside Well disinfection station, and Gateway Tank construction, at a cost not to 18 exceed $12,750 The Board accepted the proposal of Rauscher Pierce Refsnes, Inc. for exclusive MO90-204 investment banking services in connection with financing of water system improvements for a fee of $25,000 plus out-of-pocket expenses not to exceed $5,000 The Board authorized District participation in the NCPA natural gas study at a cost MO90-205 of $553 The minutes of 9/4190 were approved as corrected MO90-206 The bills presented for consideration were approved for payment MO90-207 Statistics on injuries are to be added to the annual safety report MO90-208 October 15, 1990 By resolution, the Board issued a call for bids for padmount transformers R-9034 The Board approved distribution of the draft water master plan environmental MO90-209 documents and asked that a public hearing be scheduled and advertised for 11/19/90 The Board awarded the bid for Schedule A, a pick-up truck for the Meter Reading M090-210 Department, to Michael Hohl Motor Company in the amount of$13,459.95,without the extra warrant The Board awarded the bid for Schedule B, a 3/4 ton truck for the Water MO90-211 Department, to Michael Hohl Motor Company in the amount of$16,639.98,without the extra warrant The Board awarded the bid for Schedule C, a 1/2 ton truck for the Technical MO90-212 Services Department, to Michael Hohl Motor Company in the amount of $17,395.72, without the extra warrant The Board awarded Schedule D, two multi-purpose sport utility vehicles for the MO90-213 Engineering Department, to Michael Hohl Motor Company in the amount of $36,114.27, without the extra warrant The Board approved Resource Development Company's progress pay request for MO90-214 the Donner Trails Tank project in the amount of$49,462.65 The Board approved Estabrook's progress pay request forthe Alder Creek Pipeline MO90-215 project in the amount of$20,700 The Board approved Estabrook's Contract Change Order No. 1 on the Alder Creek MO90-216 project in the amount of$1,789.20 The Board approved the job description for Executive Secretary as presented MO90-217 The organizational chart was amended to reflect a solid line from the General I MO90-218 19 Manager to the Executive Secretary and a dotted line from the Board to the Executive Secretary Counsel was directed to research, review and report back to the Board relative to MO90-219 Union representation for the Executive Secretary The minutes of 9/17/90 were accepted subject to Counsel providing information to MO90-220 the Secretary regarding the closed session The minutes of 10/1/90 were approved as presented MO90-221 Walter Haugen's request for a refund was rejected; the Manager was asked to MO90-222 write and thank him for his suggestions and to tell him the Board will review the policy in January of 1991 The bills presented for consideration were approved for payment MO90-223 November 5, 1990 Award of 50 Class 3, 35' poles was made to J. H. Baxter Company at a cost of MO90-224 $173 per pole Transfer from the water facilities fees to reimburse the general fund for a payment MO90-225 on the Donner Trails Tank No. 2 project in the amount of$49,462.65 was approved The Chairman appointed Director Sutton as a committee of one to review the MO90-226 proposed management benefit policy with the Manager and Counsel and to prepare a report for the Board Sauers Engineering's proposal for design services for the Gateway Tank was MO90-227 approved Where possible, include figures from 1990 in the draft 1991 budget for comparison MO90-228 purposes Schedule a budget workshop for the 11/19/90 meeting; try to keep other agenda MO90-229 items to a minimum Check into the feasibility of the District becoming a credit card merchant and bring MO90-230 information, including fees that would be charged, back to the Board for consideration The Board authorized obtaining earthquake insurance on the booster MO90-231 buildings/pumps and substations for the period 11/6/90 to 5/1/91 at a cost of $3,710 By consensus, the Board agreed to continue complying with those sections of the MO90-232 Brown Act that were repealed By resolution, the Board declared certain cable surplus and issued a call for bids R-9035 The Board authorized the purchase of five poles and two anchors from SPPCo to I MO90-233 20 serve the Weems' residence The minutes of October 15, 1990 were approved as corrected MO90-234 The bills presented for consideration were approved for payment MO90-235 November 19, 1990 The low bid of Westinghouse Electric Supply Company (WESCO) in the total MO90-236 amount of$11,916 for transformers was accepted The semi-annual loan payment transfer from the water general fund to reimburse MO90-237 the Tahoe Donner upgrade fund in the amount of$17,000 was authorized The Board approved Contract Change Order No. 2 on the Donner Trails Tank No. MO90-238 2 project in the amount of$2,780 Partial Payment Request No. 3 submitted by Resource Development for the MO90-239 Donner Trails Tank No. 2 project in the amount of$31,049.10 was approved The Board authorized the transfer of $31,049.10 from the restricted facility fee MO90-240 account to the general fund to cover the payment of Partial Payment No. 3 for the Donner Trails Tank No. 2 construction project Estabrook's Change Order in the amount of $16,509.13 for the Alder Creek MO90-241 pipeline replacement project was approved Partial Payment No. 2 in the amount of $36,262.77 submitted by Estabrook for MO90-242 Alder Creek was approved The Board asked for an explanatory memo regarding the request for a transfer of MO90-243 restricted funds for the Alder Creek pipeline project The bills presented for consideration were approved MO90-244 for payment December 3, 1990 The Board awarded the bid for a meter test table and counter to Multi-Amp in the MO90-245 amount of$11,990 plus tax By resolution, the Board issued a call for bids on a transformer ratiometer; bid R-9036 opening is 2:00 on 12/13/90 The Board approved the annual awards dinner at an approximate cost of$2,500 MO90-246 Glenn Reiter and Associates was retained for the purpose of evaluating the MO90-247 Customer Service/Finance functions at a cost of$2,500 The minutes of 11/5/90 were approved as written MO90-248 Check with bond counsel to see if certificates of participation provide for the MO90-249 21 escheat of unclaimed fiduciary funds after 3 years and whether or not the documents should be amended; place the matter on the agenda Meet with Richard Burge and try to convey the District's position(re points brought MO90-250 up in his 11/9/90 letter); obtain written comments from Counsel; place the item on an agenda for possible action The bills presented for consideration were approved for payment MO90-251 Attempt to schedule the Board/Manager workshop by telephone - Directors MO90-252 Corbett and Curran are available on all suggested dates Provide a report on the number of leaks that have been repaired so far this year; MO90-253 also provide Board with the same information the Tahoe Donner Home Owners will be receiving on 12/15 December 17, 1990 Officers were elected as follows: Joe Aguera, President; Richard Curran, Vice President; Pat Sutton, Treasurer MO90-254 The transformer ratiometer bid was awarded to the low bidder, Multi-Amp, in the MO90-255 amount of$8,994.63 By resolution, the Board approved specifications and called for bids on electrical R-9037 distribution equipment - cable By resolution, the Board adopted overheads to be used in conjunction with the R-9038 Uniform Construction Cost Accounting Ordinance for 1990 By resolution, the Board adopted overheads to be used in conjunction with the R-9039 Uniform Construction Cost Accounting Ordinance for 1991 The Board approved Progress Pay Request No. 3 to Estabrook Construction in MO90-256 the amount of$3,601.23 By resolution, the Board approved and accepted the Alder Creek Road pipeline R-9040 replacement and directed filing of the Notice of Completion The Board approved Contract Change Order No. 3, an extension of time to MO90-257 Resource Development, on the Donner Trails Tank No. 2 project The Board directed that the position paper on incorporation be placed in final MO90-258 form for the President's signature The Secretary was directed to prepare the minutes of 11/19/90 in final form as MO90-259 presented, 12/3/90 in final form as corrected, and 12/10/90 in final form as presented The Manager was directed to contact the California Municipal Utilities Association MO90-260 and ask them to approach the legislature with a request to amend the law regulating the maximum amount of standby charges to allow fora higher char The 1991 Budget was approved as presented MO90-261 22 By ordinance, new water rates were established (effective with the February 0-9002 billing cycle) The Board authorized SEA to perform the Tahoe Donner pipeline replacement MO90-262 project pre-design photography at a cost of no more than $12,000 The bills presented for consideration were approved for payment MO90-263 23