HomeMy WebLinkAbout1988-12-31 Min Ord - Board "TO DO LIST"
August 1, 1988
8/1/88 Susan The minutes of 7/5/88 were approved as MO88-184
corrected
8/1/88 Joan The bills presented for consideration, including MO88-185
the 7/26/88 bill from Porter, Simon, Graham
and Phelps, were approved for payment
8/1/88 PLH The original directors to the TDPUD Financing MO88-186
Corporation were appointed for another
two-year term; the bylaws are to be brought
before the Board for review and possible
amendment (with respect to staggering the
directors'terms)
8/1/88 Susan The policy concerning small display advertising MO88-187
was approved
8/1/88 Karen The Board directed that the Manager and MO88-188
PLH Director White revise the proposed policy re
reimbursement of moving expenses for
consideration at the 8/15/88 meeting
8/1188 Tom The bid for the Martis Valley Substation access MO88-189
Susan and onsite paving project was awarded to
Granite Construction in the amount of$32,600
8/1/88 PLH The Board authorized an additional expenditure MO88-190
for legal and engineering costs in the amount of
$16,000 for Spiegel & McDiarmid and R. W.
Beck to request a stay of the Boca license
8/1/88 Paul The Board authorized a transfer in the amount MO88-191
of $188,080.06 from the Restricted Building
Fund to the General Fund
27
8/1/88 PLH The Board stated its intent to enter into a M088-192
contract to sell the 1.9 acre parcel to Richard
Burge for $375,000, and directed that a
resolution authorizing this action be prepared
for consideration at the next regular meeting
"TO DO" LIST
August 15, 1988
8/15/88 Susan Prepare minutes of 8/1/88 in final form as M088-193
corrected
8/15/88 Joan The bills presented for consideration were M088-194
approved for payment with the exception of the
OrCom bill (for which a breakdown of invoices
was requested)
8/15/88 PLH Regarding the request of the County M088-195
Department of Transportation to use the west
parking lot for collection of household
hazardous waste products, the Board indicated
its intent to approve the request and asked that
the matter be placed on the next meeting
agenda
8/15/88 John P. Provide the District with a clear copy of the M088-196
attachment to the Conflict of Interest Code
ordinance
8/15/88 Susan The Board adopted an ordinance repealing the 0 - 8804
John P. prior conflict of interest code and adopting a
new conflict of interest code
8/15/88 PLH The Board accepted the real estate purchase R- 8824
contract and receipt for deposit on
AP18-570-10
8/15/88 Joan Progress Pay Estimate #7 in the amount of M088-197
$1,980 submitted by Joe Suter was approved
by the Board
8/15/88 Mary The Board approved the County's request to M088-198
insert register to vote information with customer
bills
28
8/15/88 PLH The policy concerning reimbursement of MO88-199
moving expenses for certain management
employees was approved
8/15/88 Debi The Board adopted a resolution accepting an R-8825
Susan easement from William and Rose McCarthy -
Unit 1, Lot 91, Sierra Meadows
8/15/88 PLH The Board declined the County's invitation to MO88-200
hold a joint meeting on 8/23/88 regarding the
groundwater lawsuit
8/15/88 Susan The meeting was adjourned to 2:30 P.M. on MO88-201
8/16/88 to inspect the Hirschdale water system
(Directors are to meet at the water tank/pump
station)
..TO DO" LIST
September 6, 1988
9/6/88 Susan The Board directed that the Secretary prepare MO88-202
the minutes of 7/18/88 in final form as
corrected
9/6/88 Susan The Board directed that the minutes of 8/1/88 MO88-203
be prepared in final form as written
9/6/88 Susan The Board directed that the minutes of 8/15/88 MO88-204
be prepared in final form as corrected
9/6/88 Paul In the future, copy only Director Sutton with the MO88-205
pre-approved payments; the other Board
members will share the register provided in
their office
9/6/88 PLH Provide Director Maass with a running total on MO88-206
costs incurred in completing the second floor of
the District complex
9/6/88 Paul Provide Director Sutton with a copy of the MO88-207
authorization having to do with capitalizing the
computer and building
9/6/88 Joan The bills presented for consideration were MO88-208
approved for payment
29
9/6/88 PLH Prepare a draft response to the Grand Jury re MO88-209
their request to make it mandatory for Directors
to attend training seminars
9/6/88 PLH Director Maass asked that funds for gardening M088-210
and rebuilding the Board dias be included in the
1989 budget; Director White asked that funds
for a maintenance person be included
9/6/88 PLH The Manager was directed to contact Value MO88-211
Builders and determine the status of the
landscaping and, if necessary, develop an
alternate plan
9/6/88 Keith Make changes in Prop 55 application as MO88-212
suggested by the Board
9/6/88 Board Advise Peter if you are interested in attending MO88-213
the NCPA annual meeting
9/6/88 PLH The Board authorized the Manager to plan for MO88-214
the annual employee party during the
Christmas season
9/6/88 PLH Respecting the judgment on the groundwater MO88-215
lawsuit, call Bruce McDonough and make sure
it has been filed with the court
9/6/88 PLH Place the request of the Division of Mines and MO88-216
Geology regarding the gravity marker on the
next agenda for action
9/6/88 Susan The Board rescinded Resolution No. 8344 MO88-217
(water rates for the community of Hirschdale)
9/6/88 PLH The Board directed that interim water rates for MO88-218
Hirschdale be set at the Zone 1 charge, and
that an appropriate surcharge be added for
operation and maintenance since it is a
"satellite system." Actual costs are to be
reviewed in six months and adjusted if
necessary. A public hearing is to be set to
consider the ordinance
30
9/6/88 PLH Prepare proposal allocating additional $45,000 MO88-219
Hirschdale expenses between the various
parcels
9/6/88 PLH Prepare draft letter to affected customers MO88-220
concerning iron and manganese content in the
Hirschdale water system
9/6/88 Bruce Electric Rule No. 16 was approved as amended MO88-221
Susan
9/6/88 PLH The Board approved the Department of MO88-222
Transportation's request to use the west
parking lot for collection of household
hazardous waste products on 10/1/88 subject
to receipt of an appropriate hold harmless
agree-ment
9/6/88 PLH The Board awarded the contract for upgrading MO88-223
Tom the power line to transfer the electrical load
from Truckee Substation to the Martis Valley
Substation to Cascade Line Construction;
insurance limit is to be $1,000,000 rather than
$5,000,000
9/6188 PLH The Board formally accepted Touche-Ross' MO88-224
management letter
9/6/88 PLH Regarding the proposed amendments to the MO88-225
maintenance/miscellaneous services policy, the
Board noted a definition of qualified vendor is
needed and asked him to clarify the draft
before bringing it back to the Board for
consideration
9/6/88 PLH The Board rejected the proposals for appraising MO88-226
the Gardai and Joerger wells as it is now
reanalyzing the situation
"TO DO" LIST
September 19, 1988
31
9/19/88 Susan The minutes of 7/18/88 were approved as MO88-227
amended
9/19/88 Susan The minutes of 8/1/88 were approved as MO88-228
presented
9/19/88 Susan The minutes of 8/15/88 were approved as MO88-229
presented
9/19/88 Paul The Board asked for an explanation about the MO88-230
backflow device purchased from Sacramento
Utilities Supply
9/19/88 Paul Director Sutton asked that staff be thanked for MO88-231
detailing the Sauers Engineering bill on the list
of bills presented for consideration
9/19/88 Joan The bills presented for consideration were MO88-232
approved for payment
9/19/88 Susan Provide 9/26/88 evening Water Committee MO88-233
meeting agenda re Hirschdale water system
improvements to all concerned persons
9/19/88 Susan Notice afternoon Water Committee meeting for MO88-234
9/26 to discuss Grace Robertson's concerns
9/19/88 Susan Mail Bill Austin a copy of Joe Suter's Contract MO88-235
Change Order No. 6
9/19/88 Bruce The Board approved repairs to the boom on MO88-236
Grow Unit 16; deliver it to the shop as soon as the
parts have been received
9/19/88 PLH Appointment of the Civil Engineer and approval MO88-237
of salary are to be considered at the next
regular meeting
9/19/88 Susan By resolution, the Board accepted the R-8826
Debi easement from Tahoe Truckee Unified School
District. A map showing the easement is to be
attached and also copied to the Directors
32
9/19/88 PLH The easement offered by Estabrook, Pierce MO88-238
and Fowle to the TDPUD is to be referred to
the Water Committee. A map showing the
easement is to be provided to the Committee
and also attached to the proposed resolution.
9/19/88 John C. The draft response to the Grand Jury was MO88-239
approved as corrected
9/19188 PLH The Division of Mines and Geology is to be MO88-240
advised that the gravity marker is not located
on PUD property, but on County property
9/19/88 Susan Determine direction given to Manager at 9/6/88 MO88-241
meeting re new complex landscaping
"TO DO" LIST
September 23, 1988
9/23/88 PLH The Board appointed Andrew Hyde as its Civil MO88-242
Engineer with a beginning salary of $47,000
annually, and an increase to $50,000 upon six
months satisfactory performance. He is to
receive the same benefit package as is
available to other management staff.
9/23/88 PLH The Board directed the Manager to cancel the MO88-243
contract with Value Builders for landscaping
and retain $2,500 to cover the expenses of
fixing the sprinkler system, pulling weeks and
completing the landscaping
33
"TO DO" LIST
October 3, 1988
10/3/88 Susan The Secretary was directed to prepare the MO88-244
minutes of 9/19/88 in final form as corrected
10/3/88 Joan The bills presented for consideration and the MO88-245
expenses incurred by the Manager and Director
Maass on their trip to Washington D. C. on the
Boca project were approved for payment
10/3/88 PLH Formulate a policy having to do with purchase MO88-246
of backflow devices for installation by
developers
10/3/88 PLH Provide copies of the final order in the MO88-247
groundwater suit to the Board
10/3/88 Mary By ordinance, the Board established interim 0-8805
water rates for the Village at Hirschdale
10/3/88 Debi, By resolution, the Board accepted an easement R-8827
Susan from Estabrook, Pierce and Fowle
10/3/88 PLH The Board adopted the corrected MO88-248
maintenance/miscellaneous service policy
10/3/88 Susan By resolution, the Board approved and R-8828
accepted the access and onsite paving at
Martis Valley Substation. The title of the
resolution is to be amended to include direction
to file the Notice of Completion.
10/3/88 Susan The Board adopted a resolution approving and R-8829
accepting the reconductoring of Martis Valley
Substation, Feeder No. 1, and directing the
filing of the Notice of Completion
10/3/88 PLH Prepare a report showing the organization of MO88-249
the property ledger and of the various motions
involved in accounting. With respect to the
capitalization of items in the electric fund,
explain the effect on the water fund.
34
10/3/88 Paul The Board authorized a $20,000 transfer from MO88-250
the Water Department general fund to a
telemetry restricted fund
"TO DO" LIST
October 17, 1988
10/17/88 Susan The Board approved the minutes of 9/19/88 MO88-251
10/17/88 Susan The Secretary was directed to prepare the MO88-252
minutes of 9/6/88 in final form
10/17/88 PLH Provide clarification to the Board as to why MO88-253
Director White did not receive notification of the
9/23/88 special meeting
10/17/88 Susan The Secretary was directed to prepare the MO88-254
minutes of 9/23/88 in final form
10/17/88 Susan The Secretary was directed to prepare the MO88-255
minutes of 10/3/88 in final form
10/17/88 Joan The bills presented for consideration were MO88-256
approved for payment
10/17/88 Paul The Board adopted a resolution authorizing the R-8830
transfer of $56,572 from the electric facilities
fees to the general fund; the Board is to be
provided with a copy of the resolution
10/17/88 PLH The Board adopted a resolution approving the R-8831
amended by-laws of the TDPUD Financing
Corporation
10/17/88 Susan, By resolution, the Board approved R-8832
Tom, Joe specifications and issued a call for bids on
poles
35
10/17/88 PLH The Board authorized the scope of services for MO88-257
an audit of performance of Joe Suter
Construction Company in construction of the
Hirschdale water system, and directed the
Manager to request proposals for the audit with
the District to bear the expense
10/17/88 Joan The Board approved Granite Construction MO88-258
Company's contract change order in the
amount of$837 on the Martis Valley Substation
access and onsite paving project
10/17/88 Joan The Board rejected Joe Suter's Contract MO88-259
Change Order No. 8 in the amount of
$2,002.67 on the Hirschdale project
10/17/88 Joan The Board approved Suter's Contract Change MO88-260
Order No. 6 in the amount of $4,148.76 on the
Hirschdale project
10/17/88 PLH, Joan The Board suspended consideration of Suter's MO88-261
Contract Change Order No. 7 and authorized
the auditors, in their scope of work, to look into
the paving of the roads that failed during the
installation of the water facilities at Hirschdale
10/17/88 Susan, By resolution, the Board approved and R-8833
Debi accepted the Hirschdale water system
improvements and directed the filing of the
notice of completion as amended; the
resolution is to be forwarded to Jess
Morehouse of the State Department of Health
Services for his endorsement prior to recording
the notice of completion with the County
10/17/88 PLH Send a letter to the Board of Supervisors in MO88-262
care of the Truckee Sanitary District requesting
a review of the ad valorem tax window and
deadline as regards the annexation of
Glens hi re/Devonshire on behalf of TSD
10/17/88 Joan The Board approved Joe Suter's progress pay MO88-263
estimate in the amount of $3,865.59 on the
Hirschdale project
36
10/17/88 PLH The Board instructed the Manager to inform the MO88-264
Joergers that the PUD appreciates the kind
offer to talk to them about the purchase of their
well, but that the Board has chosen to defer to
the Airport District
10/17/88 Joan The Board approved a progress payment to MO88-265
Joe Suter for the Hirschdale water project in the
amount of$3,865.59
37
"TO DO" LIST
November 7, 1988
11/7/88 Susan The Board directed the Secretary to prepare MO88-266
the minutes of October 17, 1988 in final form as
corrected
11/7/88 Joan The bills presented for consideration were MO88-267
approved for payment
11/7/88 PLH The Manager was authorized to attend the MO88-268
CMUA meeting on December 9 in San Diego
11/7/88 PLH The Board directed that the response to W. G. MO88-269
Dodge be finalized and mailed
11/7/88 PLH The letter of October 25 from the Nevada MO88-270
County Water Agency Advisory Council was
referred to the Water Committee and also is to
be copied to Special Counsel McDonough for
comment
11/7/88 PLH The Board authorized that Terrance Lowell and MO88-271
Associates be engaged to perform the
Hirschdale water project audit
11/7/88 Joan The Board rescinded authorization to make the MO88-272
progress payment to Joe Suter in the amount
of$3,865.59 on the Hirschdale project
11/7/88 John P. Counsel was directed to research whether or MO88-273
not the water and electric facilities must be
accounted for independently
11/7/88 PLH The response to WAPA drafted by Ferris Gilkey MO88-273
is to be finalized and mailed
11/7/88 PLH The Manager was directed to prepare a status MO88-274
report on the negotiations with SPPCo for
presentation during closed session at the next
regular meeting
11/7/88 PLH The proposed policy concerning purchase of MO88-275
backflow devices for installation by developers
was turned back to the Water Committee
38
11/7/88 PLH The Board directed that a letter be sent to the M088-276
Office of the Inspector General thanking them
for their advice and noting that the District will
comply with their requirements in the future.
11/7/88 PLH The Manager was directed to place discussion M088-277
of the sale of the 1.9 acre parcel on a future
meeting agenda (open session)
"TO DO" LIST
November 21, 1988
11/21/88 Susan The minutes of October 17, 1988 were M088-278
approved as written
11/21/88 Paul The statement of accounts and financial M088-279
statements as presented were approved
11/21/88 Joan The bills presented for consideration were M088-280
approved for payment
11/21/88 PLH After approval of the Hirschdale water system M088-281
by Jess Morehouse of the State Health
Department, the Manager was directed to send
a letter to the residents of Hirschdale noting
that the well will produce water which may
contain iron and manganese at the same time
the applications for service are mailed
11/21/88 PLH Regarding the East South River Street water M088-282
line cost recovery allocation, send a letter
noticing the public hearing on January 16 and a
also forwarding a copy of the cost allocation to
affected property owners
11/21/88 PLH The Board directed that the East South River M088-283
Street water line agreement concerning Grace
Robertson's properties be prepared in final
form, as amended, and placed on a future
meeting agenda for consideration
11/21/88 Paul The Board adopted an accounting procedure M088-284
whereby any jointly used asset be capitalized in
the Electric Fund and an annual rental be
calculated and charged the Water Fund based
on the depreciable life of the asset and in
accordance with REA guidelines and
recommendations
39
11/21/88 PLH Prepare a draft policy for the above accounting MO88-285
procedure for consideration by the Board
11/21/88 Tom, The Board awarded the bid for wood poles to MO88-286
Joe, the low bidder, McCormick and Baxter
Susan Company of San Francisco, for a total price of
$12,750
11/21/88 Susan The Board directed that a public hearing to MO88-287
discuss the proposed budget be set for
December 19 and advertised in accordance
with policy
40
"TO DO" LIST
December 5, 1988
12/5/88 PLH Officers were elected as follows: Jim Maass, MO88-288
President; Karen White, Vice President; Pat
Sutton, Treasurer
12/5/88 Susan The Board directed that the minutes of 11/7/88 MO88-289
be prepared in final form as corrected
12/5/88 Susan The Board directed that the minutes of MO88-290
11/21/88 be prepared in final form as written
12/5/88 Joan The Board approved the bills presented for MO88-291
consideration and directed that the propane bill
be listed on the automatic payment list in the
future
12/5/88 Susan The Board directed that the public hearing set MO88-292
to discuss the budget on 12/19/88 be cancelled,
and that a workshop meeting be set for that
date
12/5/88 PLH Schedule a meeting with Norm Shumway and MO88-293
ask that he introduce special legislation
allowing a stay of the Boca license
12/5/88 PLH The Board confirmed that it is acceptable for MO88-294
John Phelps to continue representing the
District in the sale of the 1.9 acre parcel
12/5/88 PLH The Board reaffirmed its direction to retain MO88-295
Terry Lowell to perform the Hirschdale audit
12/5/88 PLH The Board approved the East South River MO88-296
Street Water Line Agreement concerning
Grace Robertson's properties
12/5/88 Debi The Board accepted the Sierra Pines MO88-297
Development for operation
12/5/88 Debi The Board granted the easement abandonment MO88-298
request of James 0. Curtis (AP#'s 44-430-42
and 43
12/5/88 PLH Prepare a comparison of the deferred MO88-299
compensation plan for non-bargaining unit
employees to the Union's defined benefit plan
41
12/5/88 Kay The Board, by resolution, approved a 3% R-8834
compensation adjustment for non-bargaining
unit employees (with the exception of the Civil
Engineer who will be considered separately
after six months of employment)
12/5/88 PLH Prepare a report showing the gross salary of all M088-300
employees, including overtime paid, from
January 1 to December 1, 1988
12/5/88 Susan The Board directed that a public hearing to M088-301
consider a compensation adjustment for the
General Manager be set for 7:30 P.M. on
12/19/88
12/5/88 Paul The Board accepted the miscellaneous M088-302
accounts submitted as write-offs
12/5/88 Paul The Board adopted the policy to capitalize M088-303
jointly used assets as written
12/5/88 Paul The Board accepted Touch Ross' proposal, but M088-304
half the payment is to be made in March and
the other half upon completion of the audit
"TO DO" LIST
December 19, 1988
12/19/88 Susan The Board approved the minutes of 11/7/88 M088-305
and 11/21/88 as prepared
12/19/88 Joan The bills presented for consideration were M088-306
approved for payment
12/19/88 PLH Draft a letter to Lahontan stating that the M088-307
District will monitor the groundwater as
required, but will assume no liability for the
alleged contamination going in the direction of
Truckee Fire Station No. 2
12/19/88 Mary The Board authorized the write off of M088-308
uncollectible accounts in the amount of
$22,321.08
12/19/88 Kay The Board adopted an ordinance effecting a 0-8806
3% compensation adjustment for the Manager
effective 1/1/89
42
12/19/88 PLH, Present a balanced budget to the Board at the MO88-309
Susan public hearing (7:30 P.M., 1/3/89)
43
"TO DO" LIST
January 3, 1989
1/3/89 Susan The Secretary was directed to prepare the MO89-1
minutes of 12/5/88 in final form as corrected
1/3/89 Susan The Secretary was directed to prepare the MO89-2
minutes of 12/19/88 in final form as corrected
1/3/89 Mary The Office Supervisor was asked to check into MO89-3
having the Directors' names printed on District
letterhead
113/89 Joan The bills presented for consideration were MO89-4
approved for payment
1/3/89 Board Advise Peter or Susan if you will be attending MO89-5
the CMUA conference 2/28 through 3/3
1/3/89 PLH Agenda an item having to do with the MO89-6
procedure for connecting individual services to
the Hirschdale system
1/3/89 PLH Write a letter responding to Judd Dygert's MO89-7
statement in the Sierra Sun having to do with
the availability of water and the District's ability
to serve
1/3/89 Paul The Board adopted the budget and the MO89-8
summary changes as proposed with the
exception of unrestricting the interest on the
prepaid connection fees; $30,000 will remain
restricted
1/3/89 PLH The Board directed the Manager to write to the MO89-9
Federal Energy Regulatory Commission
surrendering the Boca hydroelectric license with
the understanding that the District may or may
not be able to get the license back in the future
1/3/89 Paul Consult with the auditors to determine whether M089-10
or not the method of payment to the District
Engineer for vehicle use is proper
1/3/89 Paul The Board approved Counsel's request to M089-11
increase the firms hourly rate to $110 per hour
44
1/3/89 Susan Set a public hearing for 7:30 P.M. on 1/16/89 MO89-12
for the purpose of considering an increase in
the miscellaneous service fee schedule
1/3/89 John P. Advise the District as to what method should be MO89-13
used to establish new fees - motion, resolution
or ordinance
45
"TO DO" LIST
January 16, 1989
1/16/89 Susan The minutes of 12/5/88 were approved as MO89-14
corrected
1/16/89 Susan The minutes of 12/19/89 were approved as MO89-15
written
1/16/89 Susan The Secretary was directed to prepare the MO89-16
minutes of 1/3/89 in final form as corrected
1/16/89 Mary It was clarified that the Board would like an MO89-17
estimate to over-print the letterhead with each
of the Directors' names, not reprint the
letterhead
1/16/89 Joan The bills presented for consideration were MO89-18
approved for payment
1/16/89 PLH Copy the Board with the letter addressed to MO89-19
Judd Dygert re the availability of water
1/16/89 Susan Mail material to the Directors at least once a MO89-20
week
1/16/89 Andy Report results of radioactivity test on water MO89-21
system to Board
1/16/89 PLH Terrance Lowell was authorized to proceed with MO89-22
Phase II of the Hirschdale audit
1/16/89 PLH The Chairman directed the Manager to contact MO89-23
Assemblyman Chandler to determine the actual
situation in the Department of Health Services.
(Jess Morehouse is currently not accepting
phone calls because, he says, the state
legislature did not fund his activities beyond
1/1/89)
1/16/89 PLH Copy the Board with the recent letter from MO89-24
Gunther Sturm of the Department of Health
1/16189 Mary, By ordinance, the Board amended the 0-8901
Susan miscellaneous service fee schedule
46
1/16/89 Mary By resolution, the Board amended the billing R-8901
policy pertaining to the fee charged for each
check returned for insufficient funds
1/16/89 Mary The Office Supervisor was asked to review M089-25
Grace Robertson's recent billings for the trailer,
green house and Victorian house to make sure
there were no double billings
1/16/89 Susan The public hearing regarding the East South M089-26
River Street water line cost recovery allocation
was rescheduled to 7:30 P.M. on February 6
1/16/89 PLH The Manager was asked to provide Grace M089-27
Robertson with a copy of the agreement
pertaining to the water line on East South River
Street that was adopted by the Board and also
with copies of any correspondence relating to
the disconnected spring on her property
1/16/89 Water The Chairman commended the Water M089-28
Comm. Committee for its hard work in attempting to
resolve the East South River Street water line
issue
1/16/89 Mary The Board accepted Ruth Laidlaw Jones' M089-29
proposal of 1/4/89 to assist the District in
preparing insurance specifications
1/16/89 Finance The Finance Committee was directed to redraft M089-30
Comm. the proposed budget control policy
1/16/89 Finance The Finance Committee was directed to redraft M089-31
Comm. the proposed policy re collection of
miscellaneous accounts receivable
1/16/89 Safety The Chairman directed that the Safety M089-32
Comm. Committee bring a report to the Board on an
annual basis
1/16/89 Tom B. The Electrical Engineer was directed'to redraft M089-33
the proposed safety policy for consideration by
the Board
1/16/89 PLH Ascertain how the District is storing explosives M089-34
and make sure it complies with state
regulations
47
"TO DO" LIST
February 6, 1989
2/6/89 Susan The minutes of 1/3/89 were approved as MO89-35
corrected
2/6/89 Joan The bills presented for consideration were MO89-36
approved for payment
2/6/89 PLH If necessary, schedule a special meeting to MO89-37
take action on the Hirschdale water system
2/6/89 B.Grow In the future, provide a cross reference to the MO89-38
annual vehicle report identifying the vehicles
2/6/89 Mary Over-print a ten month supply of letterhead with MO89-39
the Manager's name on the left and the
Directors' names on the right (in alphabetical
order-full name with middle initial)
2/6/89 John P. Provide the Board with more information on the MO89-40
new FPPC reg-ulation having to do with
Directors' names appearing in newsletters
2/6/89 PLH Advise Mr. Caso that the TDPUD is interested MO89-41
in providing water service in the vicinity of Fox
Mead Lane; copy TSD with letter
2/6/89 Andy With respect to the East South River Street MO89-42
water line, the Board agreed that the District
bear the cost of the road crossing ($29,000)
and that Parcels 22 and 23 be exempt from
charge; further, that Table No. 1 attached to
Debi Black's memo of 2/2/89 be approved as to
the cost allocation for the construction based
upon current land use
216/89 PLH, The budget control policy (draft #3) was MO89-43
Paul accepted as presented
2/6/89 Paul The collection of sundry accounts policy (draft MO89-44
#2)was accepted as corrected
2/6/89 Tom The safety and loss control policy(draft#3)was MO89-45
accepted as amended
48
2/6/89 Andy, By resolution, the Board approved R-8902
Susan specifications and issued a call for bids for a
dump truck for the Water Department
2/6/89 Andy, By resolution, the Board approved R-8903
Susan specifications and issued a call for bids for a
trailer for the Water Department
2/6/89 Elec. Discuss and review the cost of service study MO89-46
Comm. prior to presenting it to the Board
2/6/89 John P. Provide opinion on charging higher rates to MO89-47
second home owners than full time residents
2/6/89 Andy Advise Director Sutton of the source with the MO89-48
second highest concentration of constituents on
the secondary water quality standards schedule
2/6/89 Susan Research 1978 records for direction to set MO89-49
District standards for water quality higher than
those imposed by the state (perhaps located in
well standards)
2/6/89 Susan By resolution, the Board declared certain office R-8904
equipment surplus and issued a call for bids
2/6/89 Finance Make recommendation regarding the proposed MO89-50
Comm. amendment to the defined benefit plan at the
2/21/89 meeting
2/6/89 Tom, The Board awarded the transformer bid to MO89-51
Susan General Electric Supply Company (unit price of
$54,063)
2/6/89 Board Advise Peter or Susan if interested in attending MO89-52
the APPA conference in Orlando June 5-7
"TO DO" LIST
February 21, 1989
2/21/89 Joan The bills presented for consideration were MO89-53
approved for payment
49
2/21/89 Tom, By resolution the Board authorized a call for R-8905
Joe, bids for the annual supply of wire and cable
Susan
2/21/89 Paul The Board authorized the District to commit to MO89-54
the purchase of its FmHA loans at the discount
rate (approximately $283,419) and to borrow
the funds proportionately from facilities fees,
the building fund, reserve for future meters,
Dart funds, pre-paid connection fees and the
telemetry reserve -pay back will include interest
and be on a quarterly basis. Staff was directed
to advise FmHA and to draw up the appropriate
resolution for consideration by the Board at the
next regular meeting
2/21/89 Paul Provide the Board with copies of the resolutions MO89-55
establishing all the various restricted funds and
any other documentation having to do with use
of the funds
2/21/89 Paul Provide the Board with a copy of the year-end MO89-56
payroll record for all employees
2/21/89 PLH The Board directed that a plan for visitor MO89-57
parking in the Dis-trict lot be drawn up
2/21/89 PLH Work with Terry Lowell to evaluate the MO89-58
Pat S. Hirschdale water system construction contract
change orders, determine that there were no
duplications of work and to formulate an
appropriate recommendation
"TO DO" LIST
March 6, 1989
3/6/89 Susan The Board directed that the minutes of 2/6/89 MO89-59
be placed in final form as corrected
3/6/89 Joan The bills presented for consideration were MO89-60
approved for payment
3/6/89 PLH The Board directed that the acquisition of MO89-61
Donner Lake Utility Company be calendared on
a Water Committee agenda within the next few
weeks, and that Charlie White and other
interested people be notified of the meeting
50
3/6/89 Elec. Crew Charlie White commended the Lineman who MO89-62
responded to his call for a brown-out at the
west end of Donner Lake. He said he
responded quickly, was very courteous and
fixed the problem
3/6/89 PLH With respect to Richard Burge's request for MO89-63
modification of the utility fees, it was the
Board's opinion that the existing policy be
enforced equally to all customers
316/89 Paul, The Chairman directed that the proposed MO89-64
John P. resolution ratifying the decision to purchase
FmHA loans and designating accounts from
which funds will be drawn be redrafted as
recommended by the Board for consideration at
the next meeting
3/6/89 Paul The Board authorized the District to purchase MO89-65
the FmHA loans; a 5% good faith deposit is to
be mailed to FmHA prior to 3/9/89
3/6/89 Andy, The Board awarded the bid for the 53,000 MO89-66
Susan, GVW dump truck to Big D International in the
Dave amount of$70,623.48 including tax
3/6/89 Andy, The Board awarded the bid for the construction MO89-67
Susan, equipment trailer to Weaver Equipment
Dave Company in the amount of $12,518.97
including tax
3/6/89 PLH Call a meeting of the Electric Committee when MO89-68
a rough draft of the rate structure has been
prepared
3/6/89 Tom, The Board adopted a resolution approving R-8906
Susan, specifications and issuing a call for bids for
Bruce distribution transformers - the bid opening is to
be 2:00 P.M. on Wednesday March 29
3/6/89 PLH The Board authorized the District to proceed MO89-69
with participation in Phase II of the PG&E
transmission study to deliver power to Donner
Summit
3/6/89 PLH The Board approved a lease with the MO89-70
Department of Forestry for a portion of the new
complex. It's to be in the same form as that
prepared by CalTrans
51
"TO DO" LIST
March 20, 1989
3/20/89 Susan The minutes of 2/6/89 were approved as M089-71
corrected
3/20/89 PLH Copy the Board with the County's request for M089-72
modification in the groundwater suit judgement
and, when received, the final opinion
3/20/89 PLH Send a bouquet to Bruce McDonough at Sutter M089-73
Memorial and let the Board know the cost so
they may contribute the appropriate amount
3/20/89 Joan With respect to the bill from the Nevada County M089-74
Auditor described as "special assessment
charges on 88-89 tax roll" for their service on
the District's behalf in collecting water and
electric standby fees, change the wording on
the list of bills so that it is more clearly
understood
3/20/89 Joan The bills presented for consideration were M089-75
approved for payment
3/20/89 PLH Schedule an Audit Committee meeting for M089-76
March 24 at 4:00 P.M. and a audit workshop for
7:00 P.M. on March 27
3/20189 Pat Director Sutton was appointed to the Finance M089-77
(Audit) Committee and will remain on the Water
Committee
3/20/89 PLH Redraft the proposed organization chart taking M089-78
Director Sutton's suggestions into consideration
3/20/89 PLH Copy the bill for "speed bumps" on the M089-79
Brunson's property in Hirschdale to the
Directors
3/20/89 PLH Forward the questions raised in Andy Hyde's M089-80
memo of March 17, 1989 to Dan Cook via Terry
Lowell
3/20/89 Paul By resolution, the Board authorized the R-8907
purchase of FmHA loans by means of an
internal loan
52
3/20/89 PLH A public hearing regarding the uniform cost M089-81
Susan accounting ordinance is to be set for the
second meeting in April; the matter is to be
placed on the April 3 agenda for further
discussion
3/20/89 Paul The Board accepted staffs recommendation M089-82
revising the pension plan vesting schedule as
follows: one year, 10%; two years, 20%; three
years, 30%; four years, 40%; five years, 60%;
six years, 80%; seven years, 100%
3/20/89 PLH Close of escrow for the 1.9 acre parcel is to be M089-83
extended until June 1, 1989 as requested by
Richard Burge
3/20/89 Susan By resolution, the Board authorized the R-8908
execution of an annual display advertising
contract with the Sierra Sun
3/20/89 Tom, Wire and cable bids were awarded as follows: M089-84
Paul, Schedule A, General Electric Supply for
Susan $8,795.88; Schedule B, Western States Electric
for $8,892; Schedule C, General Electric
Supply for $2,413.62; Schedule D, Wedco for
$7,560
3/20/89 Mary, Advise as to whether or not the carrier will M089-85
Paul provide insurance to the Directors and, if so,
the cost
.,TO DO" LIST
April 3, 1989
4/3/89 Susan Prepare the minutes of 2/21/89 in final form as M089-86
corrected
4/3/89 Susan Prepare the minutes of 3/6/89 in final form as M089-87
corrected
4/3/89 Water& Review facilities fees and, if necessary make M089-88
Elec. recommendations to the Board
Comm.
4/3/89 Joan The bills presented for consideration were M089-89
approved for payment
53
4/3/89 Joan When available, provide Director Sutton with a MO89-90
copy of the auditors' charges for out-of-pocket
expenses
4/3/89 PLH Revise the cost accounting ordinance as MO89-91
follows: include Section 22103, which has to
do with not separating projects in order for
them to fall under the formal bidding limit; in
Section 2, the list of contractors is to be
reviewed and approved by the Board on an
annual basis; in Section 3(a), "County' should
be changed to the appropriate word; in Section
3(b), "proprietary" should be defined; in Section
5, the Manager is to be authorized to award
informal bidding contracts not to exceed
$15,000 rather than $25,000, and the awards
are to be reported to the Board regularly; in
Section 11, plans and specifications are to be
prepared for projects under, as well as over,
$50,000.
4/3/89 Tom, Schedules A, B, C and D for distribution MO89-92
Joe, transformers were awarded to Maydwell and
Susan Hartzell of Brisbane, California in the total
amount of$41,052
4/3/89 Tom, By resolution, the Board authorized the call for R-8909
Joe, bids for electric meters. The bid opening date
Susan is 4/26/89 at 2:00 P.M.
4/3/89 PLH District liability insurance is to be considered at MO89-93
the first meeting of each year
4/3/89 Mary The Board authorized extending coverage with MO89-94
Reliance Insurance Company until 4/20/89 at a
cost of$3,669
4/3/89 PLH Provide a plan for the PUD parking lots prior to MO89-95
sealing and striping
4/3/89 PLH Purchase a coat rack for use at Board meetings -
"TO DO" LIST
April 17, 1989
4/17/89 Susan The minutes of 2/21/89 were approved as MO89-96
corrected
54
4/17/89 Susan The minutes of 3/6/89 were approved as MO89-97
corrected
4/17/89 Susan The Secretary was directed to prepare the MO89-98
minutes of 3/20/89 in final form as corrected
4/17/89 Joan The bills presented for consideration were MO89-99
approved for payment. Director Sutton's
monthly compensation and reimbursement for
seminar attendance were included on one
check; please make sure the re-imbursement is
not listed as taxable income
4/17/89 Paul Have statement saying "valid for six months M089-100
only" printed on checks
4/17/89 Paul Draft a resolution authorizing retention of funds M089-101
represented by unprocessed checks for
con-sideration at next Board meeting
4/17/89 Susan Provide Board with a copy of the resolution or MO89-102
minute order regulating use of the Board room
4/17/89 Debi Finalize response to Grace Robertson's letter of MO89-102
3126/89 for signature by Jim Maass
4/17/89 PLH Grace Robertson will present a proposal having MO89-103
to do with the East South River Street water line
by 4/27. Place the matter on the 5/1 agenda
for consideration
4/17/89 Mary The draft letter responding to Robert Aivasian's MO89-104
correspondence of 4/10189 was approved by
the Board
4/17/89 John P. Research and advise the Board if notices of MO89-105
public hearings must be published a certain
number of days prior to the hearing
4/17/89 PLH The Chairman directed the Manager to respond MO89-106
to the Placer Foothills Consolidated Fire
Protection District letter of 3/27/89, saying the
PUD has no authority to participate in the
request for representation in Placer County
since its lead agency is Nevada County
4/17/89 Susan Contact cable service in Squaw Valley/Tahoe MO89-107
City and obtain response to questionnaire
55
4/17/89 PLH Place discussion of cable TV service and MO89-108
possible direction on 5/1/89 agenda
4/17/89 PLH, By ordinance, the Board provided for informal 0-8902
Susan bidding procedures under the Uniform Public
Construction Cost Accounting Act
4/17/89 Paul The Board approved extending the existing MO89-109
insurance policy through 5/1/89
4/17/89 Mary The Board accepted the insurance proposal M089-110
from Reliance (through Frank B. Hall) to take
effect May 1, at a total cost of $161,546 (less
the amount payable to NRECA for D & 0
coverage)
4/17/89 Paul The Board accepted the 1988 audit prepared MO89-111
by Touche Ross
4/17/89 Mary, The Board proclaimed the May 1 - 5 Water Procla-matio
Debi Awareness Week n
4/17/89 Paul By resolution the Board directed that R-8910
competitive bidding be dispensed with in
connection with the District's purchase of
computer hardware
4/17/89 PLH The Board directed the Manager to retain MO89-112
Dinter Engineering to install garage heating
units; to go to bid on door openers; and to
obtain proposals on alternative methods of
cooling the District complex
4/17/89 Debi The Board authorized the Manager to submit a MO89-113
letter of intent to the Department of Health
Services for funding to construct a water
treatment plant at Hirschdale
4/17/89 Debi By resolution the Board authorized applying to R-8911
the Department of Water Resources for funding
to assure that the Hirschdale water system
meets minimum safe drinking water standards
4/17/89 Joan, The Board approved Joe Suter's Contract MO89-114
Andy Change Order No. 9 in the amount of $284 on
the Hirschdale water system improvements
56
4/17/89 Joan, The Board approved Joe Suter's Contract MO89-115
Andy Change Order No. 7 revision in the amount of
$25,796 on the Hirschdale water system
improvements
"TO DO LIST"
May 1, 1989
5/1/89 Susan The minutes of 3/20/89 were approved as MO89-116
written
5/1/89 Susan The Secretary was directed to prepare the MO89-117
minutes of 3/27/89 in final form as written
5/1/89 Susan The Secretary was directed to prepare the MO89-118
minutes of 4/3/89 in final form as corrected
5/1/89 Joan The bills presented for consideration were MO89-119
approved for payment
5/1/89 Debi The Board asked for a copy of the detailed MO89-120
project report and State Department of Health
Services' summary report referred to in Ms.
Black's 4/19/89 memo re Proposition 55
funding
5/1/89 Tom Relating to the electric system maintenance MO89-121
and new construction plan, provide cost
estimates and narrative on the benefits to be
derived from doing the work
5/1/89 Susan Prepare a chart setting forth legal requirements MO89-122
for advertising various material
5/1/89 PLH The Board stated its intent to pursue all MO89-123
avenues in hopes of participating with the
Truckee Donner Recreation and Park District to
acquire a 3/4 acre parcel located adjacent to
the TDR&PD's Donner Lake West End Beach
and presently owned by the Santa Fe Pacific
Realty Co. The Manager was directed to
consult with legal counsel from the McDonough
firm since Counsel Phelps is representing the
Park District in the related condemnation
process.
57
5/1/89 Tom, The Board awarded the meter bids on MO89-124
Joe, Schedules A, B and D to General Pacific for
Susan unit prices of $28.95, $386 and $330
respectively
5/1/89 Tom, The meter bid on Schedule C was awarded to MO89-125
Joe, Ace Supply for a unit price of$339.06
Susan
5/1/89 Paul, The Board adopted a resolution authorizing the R-8912
Susan retention of funds represented by unprocessed
checks
5/1/89 PLH, The letter of recommendations and Single Audit MO89-126
Paul, Act report from Touche Ross were referred to
Pat& the Finance Committee
Karen
5/1/89 Jim M. Continue to gather information on other cable MO89-127
TV systems
5/1/89 PLH, If possible, attend the Special District Finance MO89-128
Paul, seminar in June
Pat&
Karen
5/1/89 PLH The Board directed the Manager to determine MO89-129
whether or not any Hirschdale residents have
hooked into the PUD system
5/1/89 Andy The Board directed the Civil Engineer to give a MO89-130
status report on repair of the foot valve in
Hirschdale at the next regular meeting
5/1/89 PLH The Board authorized the retention of John MO89-131
Sharp of HydroSearch to act as technical
consultant in matters regarding the bi-state
compact. The Manager is to advise the Board
when $5,000 has been expended
"TO DO" LIST
May 15, 1989
5/15189 Susan The minutes of 3/27/89 and 4/3/89 were MO89-132
approved as corrected
5/15/89 Susan The Board approved the minutes of 4/17/89 as MO89-133
corrected
58
5/15/89 Susan The Board directed that the minutes of 5/1/89 MO89-134
be placed in final form as written
5/15/89 Joan The bills presented for consideration were MO89-135
approved for payment
5/15/89 PLH The Board authorized transmission of a letter to MO89-136
Senator Garamendi regarding the bill that
would give to Nevada County the authority to
enact the ordinance that was just declared
invalid (Pat Sutton will assist with final draft)
5/15/89 Pat S., The Board authorized the Treasurer to sign a MO89-137
Paul waiver card and Contract of Moneys with
Truckee River Bank
5/15/89 PLH The Board authorized the letter to the Cemetery MO89-138
District outlining the PUD's position on water
bills, an adjustment for a leak on the service
line and a verbal agreement which the
Cemetery District claims was made (but for
which there is no documentation). Verbiage
stating that "handshake agreements" made
years ago with no written record are not
binding, that the easement the Cemetery
District thinks they gave the PUD was actually
given to a developer who in turn granted it to
the District, and advice that Mr. Stice and Mr.
Doyle were not on the Cemetery and PUD
Boards during 1960 is to be added.
5/15/89 Andy The Board authorized the Civil Engineer's MO89-139
attendance at the Construction Project
Administration and Claims Avoidance Seminar
5/15/89 Mary The Board authorized investigating self-funding MO89-140
the employees' vision plan
5/15/89 Tom, The Board voted to allow the Truckee Donner MO89-141
PLH 4th of July Committee to hang banners on
power poles along the parade route subject to
approval by the Manager of the method of
affixing the banners, and a possible deposit to
assure the banners will be removed at the end
of the agreed upon period
59
5/15/89 PLH, The Board authorized the Manager to work with MO89-142
John P. Counsel to prepare a letter to Grace
Robertson's attorney based on factors A
through D in the 5/12/89 memo from Debi Black
concerning Riverview Trailer Park
5/15/89 Andy Regarding the Hirschdale project, ask Dan MO89-143
Cook and John Phelps to provide billing detail
for staff review
5/15/89 Andy, Regarding current hook-ups in Hirschdale, MO89-144
Dave make sure old connections are disconnected
and new ones are hooked up properly. The
time involved to investigate this matter, usage
from the time of hook-up plus charges for any
additional work necessary are to be billed to the
customer.
5/15/89 Andy, Upon repair of the foot valve and MO89-145
Dave consummation of the agreement with Tony
Rivara re wells, service to the residents of
Hirschdale may commence
5/15/89 Susan By resolution, the Board declared an election R-8913
be held in Nevada County
5/15/89 Susan By resolution, the Board declared an election R-8914
be held in Placer County
5/15/89 Kay The Board approved that Andy Hyde's salary MO89-146
be increased to $50,000 per year effective
5/14/89
5/15/89 Karen The Board designated Karen White voting MO89-147
delegate at the annual convention of the APPA
"TO DO" LIST
May 8, 1989
5/8/89 Joan, Relating to the Hirschdale water system MO89-148
John P. improvements, deliver to Joe Suter a check in
the amount of $67,974.29 and a check in the
amount of $6,000 to the trust account of Brad
Elley (Mr. Suter's attorney). The $6,000 is not
to be released to Joe Suter until the District is
satisfied that the pump and the paving has
been repaired; Mr. Elley is to sign a letter
agreeing to that condition.
60
"TO DO" LIST
June 5, 1989
6/5/89 Susan The minutes of May 1, 1989 were approved as MO89-149
written
6/5/89 Susan The Secretary was directed to prepare the MO89-150
minutes of May 8, 1989 in final form as
corrected
6/5/89 Mary Regarding the allocation of insurance expense MO89-151
between the Water and Electric Departments,
the Office Supervisor is to provide a coverage
summary for the next regular meeting
6/5/89 Joan The bills presented for consideration were MO89-152
approved for payment
6/5/89 PLH Place discussion of the Auditor's report on MO89-153
federal income tax treatment of employee
benefits and expense reimbursements on the
next Finance Committee meeting agenda
6/5/89 PLH Regarding District files held by Cook MO89-154
Associates, contact Mr. Cook and ask that the
files be delivered to the District
6/5/89 John P. Counsel was authorized to assist Tony Rivara MO89-155
in drawing up an appropriate document to
petition the residents of Hirschdale regarding
an equal allocation of water system
improvements
6/5/89 PLH The Board rejected the Cook Associates final MO89-156
bill on the Hirschdale project and directed the
Manager to notify Mr. Cook
6/5/89 Andy It was determined that the District will bear the MO89-157
following costs relating to the Hirschdale water
system improvements: $7,263.75 for the
construction audit performed by Terrance
Lowell; $4,576.29 for settlement costs in the
Suter arbitration; $645.20 for pavement cores
performed by SEA. The portion of costs to be
allocated to the residents of Hirschdale may be
reduced further upon settlement of the Cook
bill.
61
6/5/89 Mary By resolution, the Board authorized the R-8915
self-funding of employee vision insurance
coverage
6/5/89 PLH, The Board authorized the Manager to submit MO89-158
Joan the application and $17,163 fee for NCPA
membership subject to review of the related
agreement by Counsel Phelps
6/5/89 PLH The Board approved the lease between the MO89-159
TDPUD and the Department of Forestry
6/5/89 Andy, The Board approved the Supplementary MO89-160
Mary, Agreement between the TDPUD and Local
Kay Union 1245 regarding apprenticeship and also
approved the job descriptions and pay scales
for Working Foreman, Leadman, Service
Technician 1, Service Technician 2, Apprentice
Service Technician and Helper
6/5/89 Tom, By resolution, the Board approved R-8916
Joe, specifications and issued a call for bids for
Paul, circuit reclosers. The bid opening is set for
Susan 2:00 P.M. on Wednesday, June 28
"TO DO" LIST
June 19, 1989
6/19/89 Susan The minutes of May 8, 1989 were approved as MO89-161
corrected
6/19/89 Susan The minutes of May 15, 1989 were approved as MO89-162
corrected
6/19/89 PLH Regarding the Richardson Company bill in the MO89-163
amount of $2,340 for the annual administrative
service on the District's retirement plan, the
Manager was asked to investigate to see if the
rate charged the District is comparable to other
Districts
6/19/89 PLH Place Richardson's annual report on a future MO89-164
meeting agenda as a correspondence item in
order to make the fact that the District is
fulfilling its fiduciary obligations a matter of
record
6/19/89 PLH Advise Director Sutton how the retirement plan MO89-165
funds are invested
62
6/19/89 Joan The bills presented for consideration were MO89-166
approved for payment
6/19/89 PLH Review the 80/20 split on operating costs and MO89-167
the 50/50 split on insurance in detail with the
Finance Committee; present recommendations
to the Board
6/19/89 Andy, The Board approved releasing the Hirschdale MO89-168
Joan water system retainage to Joe Suter subject to
receipt of a signed statement concerning the
extended warranty on the pavement patches
6/19/89 Andy Make sure there is no cross-connection MO89-169
problem with the Legg residence in Hirschdale;
if necessary, disconnect the District system
from the residence
6/19/89 PLH, A public hearing is to be scheduled for 7:30 MO89-170
Water P.M. on July 17, 1989. The hearing is to be
Comm., advertised in the Sierra Sun and all Hirschdale
Andy, property owners are to be notified by mail and
Susan provided with packets of information two weeks
prior to the hearing. The packets are to
include maps showing which parcels will be
assessed and the proposed assessment.
There are to be two options: equal allocations
to all property owners and allocations based
upon benefit in accordance with District policy.
The Water Committee is to review the packet
prior to its distribution.
6/19/89 Andy Regarding Cook Associates' adjusted final bill, MO89-171
review and make recommendation to the
Board. Determine if the inspector for the
Hirschdale project was also putting in time on
the Glenshire sewer project (for the Truckee
Sanitary District)
6/19/89 Andy Charges on Cook Associates' adjusted final bill MO89-172
for time involved in responding to Terrance
Lowell's audit questions are to be borne by the
District rather than by the residents of
Hirschdale
63
6/19/89 Paul Submit the labor, material and vehicle overhead M089-173
rates to be used as part of the uniform
construction cost accounting policy, along with
method of calculation and the applicable state
rules, to Touche Ross for review and
recommendation
6/19/89 PLH Solicit quotes from consultants to help develop M089-174
procedures that balance the benefits of
decentralizing the purchasing and warehousing
function while maintaining proper controls
6/19/89 Andy Regarding water quality monitoring of M089-175
groundwater in Martis Valley, tests are to be
performed on the Airport Well by the District on
a quarterly basis for the next year, and twice a
year- in the spring and fall-the following year
6/19/89 PLH, Due to the lack of a quorum being available to M089-176
Susan attend, the regular meeting of July 3, 1989 was
cancelled
"TO DO"
LIST
July 17, 1989
7/17/89 Susan The Board directed that the minutes of June 5, M089-177
1989 be placed in final form as corrected
7/17/89 Susan The Board directed that the minutes of June 19, M089-178
1989 be placed in final form as written
7/17/89 Joan With the exception of the Big D International and M089-179
Dinter Engineering bills (see MO #'s 188 and 189),
the bills presented for consideration were approved
for payment. Care is to be taken in the future not
to place items on the list of bills that are specific
agenda items.
7/17/89 PLH Regarding soil contamination clean-up, request M089-180
written response from Lahontan concerning District
advice of 2/7/89 that other sources may be
responsible for contamination
64
7/17/89 Andy The Board approved the Hirschdale water system MO89-181
cost allocation per dwelling unit/zoning. Total cost
is $92,519.97; cost for each DUE is $2,151.62.
With respect to Lots 11, 39 and 40, the Lambs and
Rivaras are to sign agreements that they will
execute a legal covenant to be recorded with
Nevada County indicating there will be only one
water service for Lot 40 and two each for Lots 11
and 39, and indicating their intent to have the
parcels rezoned. Exhibit 4 is to be redone showing
the proper allocations to each property owner.
7/17/89 Andy An appropriate resolution is to be prepared for MO89-182
Board consideration at the August 7 meeting
showing the correct cost allocation, interest and
payment schedule for each property owner for the
Hirschdale water system. Formation of a district
for the purpose of placing assessments on the
parcels for collection by the County is to be
pursued.
7/17189 Andy The Board approved the Hirschdale supplemental MO89-183
application form with the following amendments:
the addition of a disclaimer in Section 4(a), notation
that the District is to inspect all connections to the
new system.
7/17/89 PLH, The Board approved payment to Cook Associates MO89-184
Joan in the amount of$26,431.29 (the amount owed less
the $4,310 charge for audit preparation). The
Manager is to ask Mr. Cook to justify this billing for
non-engineering service
7/17/89 PLH, The list of tasks for acquisition of Donner Lake MO89-185
Susan Utility is to be amended to include the following: #8
should also indicate negotiation of a purchase
agreement, an appraisal of equipment and assets,
notation of assumable obligations; #13 should
precede#14
71
7/17/89 PLH, The letter to Donner Lake residents should be MO89-186
Susan mailed to owners and renters; amendments include
advising addressees that both Donner Lake Utility
and users of that system have approached the
PUD to request acquisition; the second paragraph
is to be removed; it is to include advice that the cost
of acquiring and improving the system would be
assessed in an equitable fashion to property
owners after appropriate public hearings; a
deadline for return of the questionnaire is to be
included in the last paragraph of the letter as well
as on the questionnaire.
The questionnaire is to be changed as follows:
remove question #4; provide two spaces in #3, one
for 'own," one for "rent;" make name optional; ask
for street name to which service is provided; ask for
frequency of problems noted in #5; note that results
of survey will be made available to those providing
names and mailing addresses; provide
self-addressed postage pre-paid return envelopes;
state deadline.
An ad is to be placed in the Sierra Sun advising
customers that Donner Lake Utility and groups of
users have requested that the PUD acquire the
system, and that Donner Lake residents will be
receiving a questionnaire pertaining to their service.
7/17/89 Susan, The Board adopted a resolution implementing and R-8917
Debi fixing electric and water standby charges pursuant
to Ordinance No. 7501 for the fiscal year 1989-90
7/17/89 Susan, The Board adopted a resolution fixing and placing R-8918
Debi electric and water standby charges on District tax
roll for collection by the Counties of Placer and
Nevada
7/17/89 Susan, The Board awarded the recloser bid to Cooper MO89-187
Tom, Joe Power Systems in the amount of$26,192
7/17/89 PLH, The Board adopted a resolution authorizing the call R-8919
Susan for bids for garage heaters
72
7/17/89 Joan The Board approved payment of the Dinter MO89-188
Engineering bill in the amount of$1,960
7/17/89 Joan The Board approved payment of the Big D MO89-189
International bill in the amount of$70,723.48 for the
dump truck
7/17/89 Susan The Board approved Nevada County Department MO89-190
of Transportation's request to use the west parking
area for collection of hazardous waste on October
7, 1989
7/17/89 John C., With respect to John's advice that he is assisting MO89-191
PLH Grace Robertson in locating the underground pipes
in her trailer park, he is to report developments to
the Manager who, in turn, will report to the Board
"TO DO" LIST
August 7, 1989
8/7/89 Susan The minutes of June 5, 1989 were MO89-192
approved as written
8/7/89 Susan The minutes of June 19, 1989 were approved as MO89-193
written
8/7/89 Joan The bills presented for consideration were MO89-194
approved for payment
8/7/89 Mary, Provide Pat with a copy of the policy regarding the MO89-195
Susan $15 charge for delivering 48-hour notices; advise
how she voted on the policy
8/7/89 PLH Provide the Board with sketches and information on MO89-196
necessary permits for solving the District's parking
problem
8/7/89 Jim, Make recommendations to the Board for modifying MO89-197
Joe the Board room dias
8/7/89 PLH Write letter relinquishing any right, claim, title or MO89-198
interest in AP#'s 19-030-13 and 14 as requested by
the Weakley's
73
8/7/89 John P., The Board approved the Rivara/Lamb agreement M089-199
PLH re Hirschdale with the deletion of the rezoning
requirement; all property owners in Hirschdale are
to be advised of the amendment
8/7/89 Andy The Board adopted a resolution setting forth the R-8920
cost allocation and payment schedule for affected
property owners in the Hirschdale improvement
district
8/7/89 Andy Any resident creating a problem in Hirschdale M089-200
between the old and new systems is to be billed for
costs incurred by the District in correction; report
results to the Board
8/7/89 Andy Staff was authorized to collect a connection fee M089-201
from the Hirschdale residents of$100 (this includes
a set-up fee of $40 and an inspection fee of $60)
and an additional $50 deposit
8/7/89 Andy Each Hirschdale resident is to be sent information M089-202
regarding the supplemental application for service
and details of hooking up
8/7/89 Andy The Board adopted a resolution authorizing the R-8921
acceptance and recordation of Hirschdale liens.
Upon completion of the assessment proceedings,
this resolution will be automatically rescinded
8/7/89 PLH The Board directed the Manager to engage the M089-203
services of Brown and Wood to conduct the
Hirschdale assessment proceedings at a cost that
will probably exceed $1,000
8/7/89 PLH, Richard Burge was granted an extension of time to M089-204
John P. September 30, 1989 to close on the sale of the 1.9
acre parcel. If Mr. Burge is not able to resolve all
his problems by September 30, he will ask for a
further extension to May 15, 1990, and at that time
he will increase the deposit to $30,000, with that
amount plus interest forfeitable. Counsel is to draft
the appropriate contract.
74
8/7/89 PLH The Board approved Option No. 1 for cooling the MO89-205
office complex
8/7/89 PLH The Board authorized hiring Reiter and Associates MO89-206
to make recommendations on the District's
warehouse/purchasing needs
8/7/89 Susan A list is to be made of all parcels no longer required MO89-207
for District use. In the Spring, the Board will
consider formally declaring them surplus, offer
them to other public entities, have them appraised
and place them up for bid to the public
8/7/89 PLH The Manager was directed to correspond with the MO89-208
McGrath's and inform them that the Board will
consider placing the parcel in which they are
interested up for bid in the Spring
8/7/89 Debi Regarding Oakwood Properties (Trailhouse MO89-209
Square), the Board declared its intent to approve
the abandonment of unused reserve easements in
exchange for specific easements and assurance
that the Donner cross will be properly preserved
8/7/89 Susan The Board approved the annual employee get M089-210
together in December at an estimated cost of
$2,500
8/7/89 Paul Karen White was appointed Trustee for the MO89-211
District's defined benefit plan. The Finance
Supervisor is to make sure all current Directors are
Trustees of the plan.
8/7/89 Paul The Board adopted a resolution amending the R-8922
defined benefit plan
8/7/89 PLH Staff was authorized to seek proposals for a cost of MO89-212
service and rate study
8/7/89 PLH, The Board asked that the Manager and Civil MO89-213
Andy Engineer make a presentation to the Fire District
Board in order to come to a clear understanding of
the rules of the two agencies
75
"TO DO" LIST
August 21, 1989
8/21/89 Susan Prepare the minutes of August 7, 1989 in final form MO89-214
as corrected
8/21/89 Joan The bills presented for consideration were MO89-215
approved for payment
8/21/89 Andy Provide the Board with a precise report showing the MO89-216
amount of damage incurred during the August 7-8
storm
8/21/89 Board Advise Peter or Susan if you wish to attend the MO89-217
NCPA annual meeting in Santa Barbara
(September 27 -29)
8/21/89 PLH Revise the resolution adopting certain overheads to MO89-218
be used in conjunction with the Uniform
Construction Cost Accounting Ordinance for
consideration at the September 5 meeting
8/21/89 Tom, The award of the contract for installing radiant MO89-219
Susan garage heaters was made to D & D Plumbing of
Sparks, Nevada in the amount of$23,363
8/21/89 John P. Investigate to see what the legal requirements were MO89-220
at the time the $15 trip fee was approved by the
Board (motion, resolution, ordinance)
8/21/89 Debi By resolution, the Board indicated its intent to R-8923
execute a quitclaim deed in return for specific
easements to AP# 18-500-13 from Oakwood
Properties (Trailhouse Square)
8/21/89 PLH During the cost of service study, determine whether MO89-221
it would be beneficial to show the revenue from
special districts separately rather than included with
commercial accounts
8/21/89 Paul Provide a report comparing capital expenditures to MO89-222
the capital budget at the September 5 meeting
76
8/21/89 PLH, Determine whether standby fees collected by the MO89-223
Paul County on behalf of the District from unimproved
property owners should be included with the fire
sprinkler standby charge that is billed to
commercial accounts on the quarterly budget -
report to the Board
8/21/89 PLH Include the following items on the September 5 MO89-224
meeting agenda: a status report on the
Colorado/Ute bankruptcy case and discussion of
whether or not the PUD should pay for spouses
and dates at the annual employee party
"TO DO" LIST
September 5, 1989
9/5/89 Susan The minutes of 8/7/89 were approved as written MO89-225
9/5/89 Susan Prepare the minutes of 7/17/89 in final form as MO89-226
corrected
9/5/89 Susan Prepare the minutes of 8/21/89 in final form as MO89-227
corrected
9/5/89 Paul Provide an explanation to the Board regarding MO89-228
expenditures listed in the capital budget summaries
for tools; also, ex- plain what items are capitalized
9/5/89 Paul Explain where interest and income are entered on MO89-229
the various reports
9/5/89 Paul Advise the Board whether interest on the statement MO89-230
of general fund is a monthly or quarterly figure
9/5/89 John P. Regarding the supply of envelopes purchased from MO89-231
Christiansen, advise the Board whether this should
be a bid item
9/5/89 Joan The bills presented for consideration were MO89-232
approved for payment
9/5/89 PLH Research bylaws concerning District procedure for MO89-233
changing rates and fees; advise Board in
Manager's report at next regular meeting
77
9/5/89 PLH Ask Supervisor Tucker to attend next regular M089-234
meeting to make presentation regarding the
Nevada County Water Advisory Council
9/5/89 PLH After the first of the year, place discussion of the $5 M089-235
late charge and other miscellaneous fees on the
agenda
9/5/89 PLH, Discussion of fire hydrant maintenance was M089-236
John C., referred to the Water Committee
Pat
9/5/89 Paul The Board adopted a resolution adopting certain R-8924
overheads to be used in conjunction with the
Uniform Construction Cost Accounting Ordinance
9/5/89 Andy Concerning costs incurred by the District for M089-237
Hirschdale residents hooking up to the system
prematurely, the Board approved postponing
charging the involved property owners until after
the inspection is completed so that one bill covering
all related costs for unauthorized hookups can be
made at one time; other Hirschdale residents are to
be notified that these property owners were
charged
9/5/89 John P. By resolution, the Board authorized recordation of R-8925
the Rivara and Lamb agreements
9/5/89 Andy Provide complete package of documents M089-238
necessary to initiate the Hirschdale assessment
proceedings at the next meeting; invite Mr.
Copeland to make presentation
9/5/89 PLH Provide list of all documents the Board signs M089-239
concerning the pension plan; divide into two
categories, 1) routine documents and reports that
can be signed by the President (or the Vice
President in his absence) without Board action, 2)
those requiring Board action. Prepare resolution
for consideration at the next regular meeting
78
9/5/89 PLH, The Tahoe Donner water leak situation was M089-240
Pat, referred to the Water Committee for discussion and
John C. recommendation; the settlements received from
Dart are to be taken into consideration
9/5/89 Paul The Board approved the agreement with the U. S. M089-241
Department of Energy forgiving the loan on Boca
hydro project
9/5/89 Pat, Determine whether the report on assignment of M089-242
PLH personnel should be placed on the next agenda as
a closed session item
"TO DO" LIST
September 18, 1989
9/18/89 Susan The minutes of 7/17/89 were approved as M089-243
presented
9/18/89 Susan The minutes of 8/21/89 were approved as M089-244
presented
9/18/89 Joan The bills presented for consideration were M089-245
approved for payment
9/18/89 John P. Counsel was directed to provide a memorandum M089-246
outlining the requirements in the law for purchase
of supplies which would include procedures and
bidding requirements, etc.
9/18/89 PLH, Pat Grace Robertson's failure to comply with the letter M089-247
and John of agreement re the East South River Street water
line was referred to the Water Committee
9/18/89 PLH, Joe After concluding meetings with investors and M089-248
and Karen Wayne Richardson, the Finance Committee was
directed to make recommendations to the Board
regarding the employee pension plan
9/18/89 PLH The Manager was directed to request that the M089-249
District be notified of future meetings of the
Northeastern Counties Water Group
79
9/18/89 Pat S. Director Sutton was appointed the District's MO89-250
representative and authorized to attend future
meetings of the Northeastern Counties Water
Group
9/18/89 John C. Director Corbett was appointed as the District's MO89-251
representative to the Nevada County Water
Advisory Council
9118/89 PLH An item relating to prepayment of the assessment MO89-252
by Hirschdale property owners is to be placed on
the 10/2/89 meeting agenda
9/18/89 Paul By resolution, the Board defined the responsibilities R-8926
of the trustees of the defined benefit pension plan
with respect to approving and executing various
documents
9/18/89 Paul With respect to the implementation of overhead MO89-253
rates, the Board moved to implement the
clarification relative to the current quotes. (The
clarification relates to the quotes given prior to
adoption of the resolution, for the four or five
individuals currently involved in the process, with
the understanding that those quotes are good
through the end of the calendar year.)
9/18/89 Debi, By resolution, the Board accepted easements from R-8927
Susan Mountain Properties, Inc.
9/18/89 Debi, By resolution, the Board accepted the offer of R-8928
Susan dedication for the water system and appurtenances
from Zekiel Cornell and Juliet Bradley for the
Cornell/Bradley residential development and
directed the filing of the same
80
"TO DO" LIST
October 2, 1989
10/2/89 Susan The Secretary was directed to prepare the minutes M089-254
of 9/18/89 in final form as corrected
10/2/89 Joan Amend the list of bills presented at the 10/2/89 M089-255
meeting to show it was the District's access road to
the Prosser Heights water storage tank that was
seal coated, not Beacon Road
10/2/89 Joan The bills presented for consideration were M089-256
approved for payment
10/2/89 John P. Counsel was directed to compare the purchasing M089-257
procedures required by the District to those of other
special districts and municipal utility districts for
review at the 10/16/89 meeting
10/2/89 PLH, The Water Committee was directed to review the M089-258
Pat S., current water disconnect policy and possibility of
John C. using locking curb stops and make a
recommendation to the Board
10/2/89 Debi Clarify the report on the Water Committee meeting M089-259
held 9/21/89 as requested by Pat and provide a
copy to Susan for attachment to the Board meeting
minutes
10/2/89 Andy The Hirschdale assessment proceeding costs are M089-260
to be spread equally between all 43 property
owners within the system
10/2/89 Andy Obtain clarification from Mr. Copeland re the M089-261
proposed resolutions initiating assessment
proceedings for Hirschdale
10/2/89 PLH Schedule a special meeting for 3:30 P.M. on M089-262
10/5/89
10/2/89 Andy, Request proposals from engineering consultants M089-263
Susan for analyzing the Tahoe Donner water leak problem
81
10/2/89 PLH, Confer regarding the report on assignment of M089-264
Pat S. personnel prior to the 10/16 meeting
10/2/89 Mary The Board authorized writing off the accounts on M089-265
the list dated 9/27/89 in the amount of$3,350.39
10/2/89 Mary By resolution, the Board designated October 8-14 R-8929
as public power week
10/2/89 Debi The Board abandoned it's interest in the public M089-266
utility easement over APN19-300-47 as requested
by Baywest Properties, III
10/2/89 PLH A workshop on AB1600 is to be scheduled for the M089-267
special meeting on 10/5/89
10/2/89 Susan Notice a public hearing to consider the proposed M089-268
ordinance and administrative code relating to
AB1600 for 7:30 P.M. on 10/16/89
82
"TO DO" LIST
October 5, 1989
10/5/89 PLH The Board regretfully accepted Director Karen MO89-269
White's resignation
10/5/89 Susan The Board approved the following time line for MO89-270
filling the vacancy on the Board: 10/6 - post notice
of vacancy and invite applications; 10/12 and 10/19
- advertise in the Sierra Sun stating there is a
vacancy and inviting applications; 10/25 - deadline
for receipt of applications; special meeting to
interview applicants; 11/6 - regular meeting to
consider filling the vacancy
10/5/89 Andy By resolution, the Board designated the District R-8930
Civil Engineer as District Engineer (Superintendent
of Streets) for assessment district purposes and
designating the office of the District Civil Engineer
as the office of the District Engineer (the office of
the Superintendent of Streets) for such purposes
(Hirschdale)
10/5/89 Andy, By resolution, the Board authorized requesting from R-8931
Susan the Board of Supervisors of the County of Nevada
approval of proposed resolution of intention and
extent of territory to be included in proposed
assessment district, and consent for the Board to
acquire public improvements under appropriate
special assessment and assessment bond acts
(Hirschdale)
83
10/5/89 PLH The following recommendations relating to AB1600 MO89-271
are to be considered at the 10/16 meeting -that the
proposed ordinance and administrative code be
referred to the Water and Electric Committees for
refinement; that Sauers Engineering be authorized
to complete the master planning for the Gateway
Zone of Benefit; that the Board consider requesting
a proposal from R. W. Beck for the master planning
of the electrical system following basic growth and
existing system data collection by Sauers
Engineering; that a public hearing be scheduled for
11/6/89 in order to consider the adoption of the
facilities fee ordinance and administrative code for
the implementation and collection of facilities fees
"TO DO" LIST
October 16, 1989
10/16 Susan The minutes of September 18, 1989 were approved MO89-272
as corrected
10/16 Susan The Board directed that the minutes of 10/2/89 be MO89-273
prepared in final form
10/16 Susan The Board directed that the minutes of 10/5/89 be MO89-274
prepared in final form
10/16 Joan The bills presented for consideration were MO89-275
approved for payment
10/16 Debi Include a more detailed report of the positive MO89-276
bacterial count and how the percentage positive is
derived in future water quality reports
10/16 PLH, Request a quote on snow removal at Donner Lake MO89-277
Susan and Tahoe Donner Substations from Berst
Enterprises; if he is not able to do work, negotiate
with contractors who plowed these areas last year
10/16 PLH Place discussion of the possibility of contacting MO89-278
CMUA for assistance in updating the laws relating
to bidding requirements for the purchase of
supplies on the next agenda
84
10/16 PLH Request that Wayne Richardson Company prepare MO89-279
a table showing the difference in benefits for
retirement at age 55 with 10 years service, age 62
and age 65 for review at the second meeting in
either November or December
10/16 Tom, Review situation and make recommendations MO89-280
Pat S., regarding provision of electrical service to the New
Joe A. Frontier Subdivision (James &Janice Rhode)
10/16 PLH Agenda review of the proposed facilities impact fee MO89-281
ordinance and administrative code for the
implementation and collection of facilities fees for
the special meeting scheduled for 10/30
10/16 PLH The Board authorized Sauers Engineering to MO89-282
complete the master planning for the Gateway
Zone of Benefit
10/16 PLH Prepare a request for proposals for the master MO89-283
planning of the electrical system
10/16 PLH, The public hearing to consider the adoption of the MO89-284
Susan facilities fee ordinance and administrative code for
the implementation and collection of facilities fees
was continued to 7:30 P.M. on 11/6; publish notice
10/16 Andy, Possible acquisition of Donner Lake Utility MO89-285
Pat S., Company was referred back to the Water
John C. Committee; a public hearing is to be held during the
summer of 1990
10/16 PLH Regarding 1990 interdepartmental allocation MO89-286
factors, prepare an analysis using a formula based
on the number of customers and revenues
weighing 50150 and return to the Board with
calculations
10/16 Paul The Board authorized a transfer from the building MO89-287
fund to the general fund in the amount of
$249,104.96 and $20,000 from the general fund to
the telemetry fund
85
10/16 Paul The Board authorized a transfer of $2,772.14 for MO89-288
stale dated checks to the general fund
10/16 Debi The Board released the District's interest in the MO89-289
easement over AP# 16-602-37 and 38 as
requested by the Stellas and DeSantis
10116 Debi, By resolution, the Board accepted the easement R-8932
Susan from Encino Savings and Loan Association (Tahoe
Truckee Inn) and released the temporary
construction easement
"TO DO" LIST
October 30, 1989
10/30 Paul The Board approved interdepart- mental allocation MO89-290
factors - 70% to electric and 30% to water
"TO DO" LIST
November 6, 1989
11/6 Susan The minutes of 10/2/89 were approved as MO89-291
presented
11/6 Susan The minutes of 10/5/89 were approved as MO89-292
corrected
11/6 Susan The Board directed that the minutes of 10/16/89 be MO89-293
prepared in final form as corrected
11/6 Joan The bills presented for consideration were MO89-294
approved for payment
11/6 PLH By resolution, the Board appointed Richard Curran R-8933
to fill the Board vacancy
86
11/6 Debi By ordinance, the Board adopted facilities impact 0-8903
fees and a related administrative code
11/6 Andy The Chairman asked that a mineral analysis of the M089-295
Hirschdale distribution system be performed
11/6 PLH, The Chairman remanded consideration of M089-296
Andy, engineering proposals to evaluate the Tahoe
Pat& Donner water line leaks back to the Water
John Committee for recommendation
11/6 PLH The Chairman directed the Manager to determine M089-297
whether NCPA could perform a cost of service and
rate study for the District and, if so, the cost
11/6 PLH Prepare a resolution naming Jim Maass the M089-298
District's representative to NCPA and authorizing all
other Directors to serve as alternates at the
direction of the President
11/6 PLH By resolution, the Board approved Supplement No. R-8934
2 to the NCPA joint powers agreement
11/6 Mary Nancy Waters was upgraded in accordance with M089-299
the recommendations
11/6 PLH Regarding Tom Edgman's tools, up to a value of M089-300
$500 will be covered by the District in accordance
with the provisions discussed with the Manager
"TO DO" LIST
November 20, 1989
11/20 Susan The minutes of 10/16/89 were approved as M089-301
presented
11/20 Jim M. Jim will investigate and determine whether there is M089-302
a policy regarding payment of employment-related
expenses for Directors
87
11/20 PLH The Manager was directed to see whether the MO89-303
District can obtain one credit card account which all
authorized individuals may use
11/20 PLH Glenn M. Reiter & Associates is to be advised that MO89-304
payment for consulting services will be withheld
until the inventory analysis report is received
11/20 Joan With the exception of the payments to Glenn M. MO89-305
Reiter, Tahoe Truckee Unified School District and
the Customer Financial Center (as noted above),
the bills presented for consideration were approved
for payment
11/20 PLH, Hirschdale water quality was referred to the Water MO89-306
Andy, Committee; it was suggested that a meeting to
Pat& advise the residents of the situation be held in
John Hirschdale
11/20 PLH Truckee Little League's request for a gate in the MO89-307
back fence to chase balls was referred to staff for
recommendation
11/20 Paul Schedule audit workshop for a special meeting on MO89-308
March 26
11/20 PLH Keith Sauers was authorized to determine the MO89-309
estimated costs of system improvements in the
Gateway Zone of Benefit and revise the fee
schedule for review by the Board
11/20 PLH Keith Sauers was authorized to prepare the master M089-310
planning mapping for use on the District's CAD
system at a cost of$1,750
11/20 PLH The Board directed the Manager to prepare two MO89-311
resolutions regarding facsimile signatures - one
which allows the use and ordering of the stamps,
and the other authorizing the bank to honor such
signatures
11/20 PLH The Manager is to contact other similar districts and MO89-312
learn their views regarding purchasing limits
88
11/20 Andy Finalize agreement concerning Riverview Mobile M089-313
Home Park and present to Grace Robertson
11/20 Susan The Directors were authorized to execute the M089-314
pension plan trustee appointment form
11/20 PLH The Board directed that staff perform snow removal M089-315
at the Tahoe Donner Substation and access road
11/20 Susan By resolution, the Board accepted a quitclaim deed R-8935
from Tahoe Truckee Unified School District
releasing restrictions on the 1.9 acre parcel and
authorizing its recordation
11/20 Susan By resolution, the Board appointed a representative R-8936
and alternates to the NCPA Commission
"TO DO" LIST
December 4, 1989
12/4 PLH Officers were elected as follows: President, Jim M089-316
Maass; Vice President, Joe Aguera; Treasurer, Pat
Sutton
12/4 Andy With respect to Anlab's quarterly organic analysis M089-317
of water from Airport, Northside, Southside,
Sanders, Prosser Heights, A, B, and Hirschdale
Wells as required by the Safe Drinking Water Act,
provide report to the Board
12/4 PLH Place the Wayne Richardson actuarial report on M089-318
the agenda
12/4 Joan Provide copies of the Wood, Porter, Simon bills to M089-319
Joe Aguera and Richard Curran until further notice
12/4 Joan Bills presented for consideration were approved for M089-320
payment
12/4 PLH Advise newspaper when reporter may accompany M089-321
line crew during winter storm outage
89
12/4 Jim M. Write letter to CalTrans about problems MO89-322
encountered by the PUD due to gridlock during
storms
12/4 PLH Regarding the winter storm traffic situation, review MO89-323
the environmental impact report on the Truckee
bypass and make a presentation at the hearing on
behalf of the District
12/4 PLH For a job well done to restore power during the MO89-324
Thanksgiving holiday storm, place a letter of
commendation in appropriate employees'files
12/4 Pat S. Provide Peter with changes to the letter to Sally MO89-325
Campbell regarding seasonal disconnects
12/4 Tom The Board approved having Berst Enterprises MO89-326
perform snow removal at the Tahoe Donner
Substation
12/4 PLH Place the request of Marge Adkerson to meet MO89-327
regarding the District's position on Truckee
incorporation on the next meeting agenda
12/4 Richard The Chairman appointed Richard Curran to the MO89-328
Finance Committee
12/4 Paul By resolution, the Board authorized using facsimile R-8937
signature stamps
12/4 Paul By resolution, the Board authorized Truckee River R-8938
Bank to honor facsimile signatures
12/4 PLH The Manager was requested to contact CMUA and MO89-329
ask their assistance in changing the purchasing
limits set by law to $10,000
12/4 Jim M. Regarding the possibility of a publicly owned cable MO89-330
TV system, the Chairman was asked to provide a
plan at the 12/18 or 1/2 meeting to guide a
committee comprised of a PUD Board member, a
representative of WestStar and several community
members for consideration by the Board
90
12/4 Tom, By resolution, the Board issued a call for bids for a R-8939
Susan mechanical lift
12/4 PLH The Board directed the Manager to write a letter M089-331
abandoning the District's interest in the 5' side lot
line easements as requested by Mr. McKnight and
further noting that the District would be willing to
release its interest in the blanket easements as
they relate to the parcel
12/4 Richard Provide Board with a copy of TSD's policy M089-332
regarding Directors' compensation, expense
reimbursement, payment for committee meeting
attendance and also the policy regarding provision
of medical insurance
12/4 Joe A. Director Aguera was appointed as the alternate M089-333
NCPA Commission representative and encouraged
to attend the meetings whenever possible
91
December 18, 1989
12/18 Joanie The bills presented for consideration were MO89-334
approved for payment
12/18 Pat S. The Chairman directed the Water Committee to MO89-335
John C. interview the five consultants proposing to evaluate
Andy the Tahoe Donner leak problem and make a
recommendation to the Board
12/18 Andy Determine whether the Tahoe Donner golf course MO89-336
wells were built to District specifications
12/18 PLH Director Sutton asked that the issue of posting "no MO89-337
trespassing" signs on all District property be placed
on the next meeting agenda
12/18 John P. The Board agreed that Counsel Phelps, when he MO89-338
would like to comment on an agenda item, could do
so by letter (which would become a part of the
public record)
12/18 Andy Regarding the dissatisfied customer in Hirschdale, MO89-339
make him aware of the District's disputed bill policy
and advise Jim Maass who it is
12118 Andy Regarding the Fire District's request that the PUD MO89-340
increase the degree of maintenance it devotes to
fire hydrants and the removal of snow from around
the hydrants, get together with the Fire District and
request by letter that this maintenance be
performed by the County
12/18 Susan Rerun the ad requesting interested parties to sit on MO89-341
a committee to investigate the cable tv issue twice
12/18 PLH Keith Sauers was authorized to continue with the MO89-342
master planning as described in Alternative No. 1
(total District, Donner Lake service area excluded -
manual drafting) at a cost of $44,450 to be
completed May 31, 1990
92
12/18 Debi The Deatsch request for release of unused MO89-343
easements over AP#'s 44-480-03 and 44-480-04
was approved
12/18 Debi By resolution, the Board authorized execution of a R-8940
Susan quitclaim deed to Baywest Properties, III over
AP#'s 19-300-46 and 47
12/18 Paul The Board authorized the transfer of funds in the MO89-344
amount of $1,017.14 to the general fund
representing unprocessed checks
12/18 Paul The Finance Supervisor was asked to provide the MO89-345
Board with an annual accounting of what is and
isn't collected on the miscellaneous accounts
receivable that have been written off
12/18 Paul Regarding the miscellaneous accounts receivable MO89-346
for 1989, describe to the Board how the bills were
incurred, how and when they were processed, and
advise whether or not the District has a judgment or
other valid claim to collect
12/18 Paul The Board authorized writing off miscellaneous MO89-347
accounts receivable in the amount of $4,940.13
and suggested turning them over to the collection
agency
12/18 Tom By resolution, the Board issued a call for bids for R-8941
Susan poles
12/18 Tom By resolution, the Board issued a call for bids for R-8942
Susan switches for Baywest Properties' development
12/18 PLH The Board authorized the NCPA to perform electric MO89-348
and water cost of service and rate design studies at
a cost of$10,000
12/18 Pat S. Director Sutton was appointed as the District's MO89-349
representative to the Truckee Incorporation
Committee; the next meeting is scheduled for 7:00
P.M. on 1/25
93
12/18 Mary Advise the Aldridges that the Board will consider M089-350
their billing dispute at the January 2, 1990 meeting
if they are able to attend
12/18 PLH Consideration of the Manager's request for a salary M089-351
increase was put over until after the Board has had
an opportunity to review Jim Maass' employee
interview report. He is to provide a survey of
wages paid to other District managers
12/18 PLH The Manager was asked to provide the Board with M089-352
a survey of other District's lower management
employees' salaries prior to consideration of an
increase for PUD employees
94