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Home My WebLink AboutRES 2012-16 - BoardResolution No. 2012 - 16 ADOPTING AMENDMENTS TO THE DISTRICT CODE TITLES 2 THROUGH 7 WHEREAS, the Board of Directors of the Truckee Donner Public Utility District wishes to amend the District Code Titles 2 through 7; and WHEREAS, the District Code provides rules and regulations intended to convey a comprehensive description of the manner in which the District operates, handles its finances and performs its accounting; and WHEREAS, periodically, the District Code should be reviewed and updated to conform to District Board directives, new applicable laws and regulations and improvements; and WHEREAS, a workshop was held on May 2, 2012 for the Board and the public to review and comment on the proposed changes to Titles 2 through 7; and WHEREAS, the revised version of Titles 2 through 7 will bring the District's policies up- to-date and will replace all preceding resolutions affecting such Titles. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors does hereby adopt the amended District Code, Titles 1 through 8. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District in a meeting duly called and held within said District on the sixth day of June, 2012 by the following roll call vote: AYES: Directors Aguera, Bender, Hemig and Laliotis NOES: None ABSTAIN: None ABSENT: None TRUCKEE�NNER PUBLIC UTILITY DISTRICT By: Tony Laliotis, President of the Board ATTEST: Michael D. Holley, Clerk of the Board Attachment 1 101-- Summary of Proposed Code Changes Cha ter Description 2.30 Delete planning department notices 3.04 Update publication of annual audit 3.06 Update electric supply procurement 3.10 Modify capitalization policy to establish a minimum capitalization limit of $10,000 for all assets except land and land rights 3.16 3.16.030.7 Update treasurer's reporting requirements to allow flexibility when — regular meetings are canceled 4.02 Update human resource position title from Administrator to Manager 4.04 Update human resource position title from Administratorto Manager 4.07 Update medical and dental insurance plan descriptions 4.09 Update human resource position title from Administrator to Manager 5.01 Clarify definition of a "Co -Signer" 5.02 Delete home owner deposit waiver; add deposit waiver for customers utilizing electronic funds transfer; and add deposit for temporary reconnection 5.04 Tighten credit policy; move bankruptcy clause to billing chapter 5.08 Clarify action and fees for returned payments; insert bankruptcy clause; clarify responsibilities of meter installation accuracy 5.09 Clarify the responsibilities of home owners and renters 5.12 Clarify 5.12.010.4 payment arrangements; consequences of non-compliance with payment arrangement or other notices Add 5.12.040.2 F to clarify consequences of non-compliance Consolidate Electric and Water sections 5.12.055 and 5.12.050 Add 5.12.050.2(A) payments for reconnection of electric and/or water service after a disconnection for non-payment must be resolved by 4 PM to be restored the same day Add 5.12.050.3 to allow temporary reconnections of electric and/or water service for inspections Add a provision in 5.12.050.5 (6) for General Manager to credit connection fees for existing and operational electric and/or water service connections 6.52 Update the background of residential water meter installations 7.16 Update access to meters in locked areas 7.48 Add a new section 7.48.040 to address optical cable 7.56 Modify underground conduit to be 3" 7.83 Update Renewable Portfolio Standard Page 1 of 5 Attachment 1 -- Detail Description of Proposed Code Changes Delete Section 2.30.010 regarding Planning Department Notices because that department no longer exists. Modify Section 3.04 to require the posting of the audited financial statements on the District's website only. Modify Section 3.06(A) to align the definition of renewable resources to Public Utilities Code. Delete Section 3.06(B) as redundant. The Renewable Portfolio Standard (RPS) Target is also described in Section 7.83.040. Update Section 3.06 (C) to focus on procuring renewable resources from WAPA, NCPA and UAMPS. Modify Section 3.10.020 to establish a minimum capitalization limit of $10,000 for all assets, except land and land rights to conform to industry standards. Update Section 3.16.030.7 describing the Treasurer's reporting requirements, to allow flexibility when regular Board meetings are canceled. Modify Section 4.02.020.4 to align the definition of forms of prohibited harassment with federal, state, and local regulations. Update Chapter 4.07 to describe the District's current medical, dental, vision and post -retirement benefits. Modify Section 5.01.005 to add that a Co -Signer must be a current customer for at least 24 months with good credit. The current Code does not specify the length of time. Delete Section 5.02.010.1(A) regarding the use of letters from other utilities to establish credit because the District now uses a national credit service. Delete Section 5.02.010.1(B) allowing homeowners an automatic waiver of deposit. With the downturn of the economy, the District has experienced a significant increase in delinquent homeowner utility bills. Add Section 5.02.010.1 (B) to allow a waiver of deposit for customers utilizing Electronic Funds Transfer payments. Add Section 5.02.010.6 to require customers to pay a deposit for reconnecting services temporarily for inspections. Page 2of5 Attachment 1 Add Section 5.04.020.3 to tighten the District's credit policy. Customers who receive two 48-hour notices within a trailing 12-month period would be required to establish a deposit. Relocate Section 5.04.020.6 regarding customers who declare bankruptcy, to the billing Section 5.08.010.9(C). Modify Section 5.08.010.6 to clarify consequences of rejected payments and to tighten the District's credit policy by placing customers on a cash -only basis if more than two payments are rejected in 12 months. Modify Section 5.08.010.11 to clarify that District will install meters based on the provided plans. Discrepancies shall be the responsibility of the owner. Add Section 5.09.010.1(A) to describe reason for denying service. Add Section 5.09.010.2 to clarify that customers are responsible for referencing the correct account on their payments. This is needed because customers occasionally reference a former account. Add Section 5.09.010.6 (A) to require customers to request disconnects in writing. Add Section 5.09.010.7 to clarify that the customer is responsible for keeping their contact information current. Add Section 5.09.010.8 to clarify that the customer is responsible for notifying the District of residency status changes. Add Section 5.12.010.4(C)(2) to clarify the payment plan options for customers and the consequences of non-compliance. Combine Sections 5.12.010.4(D) and 5.12.010.4(D)(1) to eliminate redundancy. Add a condition to Section 5.12.010.4(H) to tighten the District's credit policy. If a customer's payment to reconnect service is rejected a deposit will be required. Combine Sections 5.12.020 and 5.12.030 to eliminate redundancy. Add Section 5.12.040.2(F) to clarify consequences of non-compliance. The District may disconnect or refuse service. Combine Sections 5.12.050 and 5.12.055 to eliminate redundancy. Add Section 5.12.050(A) requiring payments to be received by 4:00 PM to reconnect service on the same day. This allows the District adequate time to process the reconnection without incurring after -hour costs. Page 3of5 Attachment 1 Add Section 5.12.050.3 to allow temporary reconnection of service for inspections. Add a provision in Section 5.12.050.5 to allow the General Manager to credit connection fees for existing and operational service connections when customers reconnect services abandoned for more than 5 years. Update Sections 5.16.030.2 and 5.16.030.3 describing the appeals process, to allow flexibility when regular Board meetings are canceled. Update Section 6.52.010 regarding the background of residential water meter installations. Update Section 7.16.040.1(C) to provide District independent access to meters in locked areas. The new provision offers a double -lock arrangement or a lock box. Add Section 7.48.040 to align District's Code to National Safety Electric Code regarding overhead optical cable installation and construction. Modify Section 7.56.020.3(B) to require a 3" underground conduit for a single phase panel. Update Chapter 7.83 to align the District's Renewable Portfolio Standards to recent '—' California legislation, as approved by the District's Board. Page 4 of 5