HomeMy WebLinkAboutRES 1986-14 - Board ^'- RESOLUTION NO. 8614
OF THE
TRUCKEE DOWER PUBLIC UTILITY DISTRICT
AMENDING DISTRICT POLICY FOR PAYMENT OF
EXPENSES — DIRECTORS AND GENERAL MANAGER
WHEREAS , public as well as District interest is to be served by the
implementation of consistent , concise and understandable policies and
procedures; and
WHEREAS, on May 21 , 1984 the Board of Directors of the Truckee Donner
Public Utility District adopted Resolution No. 8434 establishing a policy
for the payment of expenses for the Directors and General Manager; and
WHEREAS, the Board has determined the need to amend the policy established
in May of 1984;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District as follows:
1. That the policy for the payment of expenses for the
Directors and General Manager attached hereto as
Exhibit "A" is hereby adopted and effective this
date.
2. That all previous policies relating to payment of
Director and General Manager expenses are hereby
rescinded.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public
Utility District at a regular meeting held within said District on the 2nd
day of June 1986 by the following roll call vote:
AYES: Cooley, Corbett, Hamilton and Maass.
NOES: Sutton.
ABSENT: Absent.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
JaAAs A. Maass, President
ATTEST* ftialm - - &4a�
Susan M. Craig, Deputy Dis ict Clerk
�` d2/44
95-1
,r
POLICY ITEM: EXPENSES, PAYMENT OF - DIRECTORS & GENERAL MANAGER
P.
Date issued: 6/2/86 Reference: Minute Order
Date effective: 6/2/86
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
P 0 L I C Y S T A T E M E N T
m
PREAMBLE
In adopting this policy governing the reimbursement of expenses incurred by
Directors and the General Manager while conducting District business , we
are guided by the following principles:
1. In order to manage the District it is necessary that
the Directors and General Manager remain well
informed on latest technologies , management
practices and issues affecting water and electric
utilities.
2 . It is the policy of the District to encourage
Directors and the General Manager to participate in
Ok training programs offered by professional and trade
associations by paying the expenses for membership
and attendance at conferences.
POLICY
1. This policy shall apply to the General Manager and
individual Directors.
2. The Board of Directors shall authorize attendance
and payment of appropriate expenses for the General
Manager and Directors to attend conferences,
training sessions , schools and/or meetings.
3. Whenever possible , the District shall issue checks
pq in advance to cover lodging , air fare and conference
costs.
4. The District shall , upon request by the individual
Director or by the General Manager, advance a sum
not to exceed $30 per day for each day of the
conference , including the days of travel. This
advance of money is only an advance and the expenses
must be accounted for as provided for in Paragraph
m No. 6.
{row
95-2
5. In lieu of receiving a cash advance , the Manager may
issue to the Director the District's credit card.
I To effectuate this policy, the Manager is authorized
i to maintain in the name of the District a credit
card. Any invoices for the credit card shall be
paid only after being specifically presented to each
Board member and approved on the list of bills for
Board approval . The card holder' s copy of all
charges must be submitted upon turning in the credit.
card.
6. Upon return, there shall be an itemization of moneys
spent and receipts evidencing the same shall be
attached on a form approved by the Board. A copy of
this itemization and attachments shall be provided
to all Board members. If appropriate receipts are
i not provided to the District , there shall be no
I
reimbursement.
7 . This itemization shall be listed on the list of
bills presented for approval by the Board of
Directors.
8. In the event a personal vehicle is used,
reimbursement shall be at the IRS business deduction
rate . This sum represents the District 's total
expense for vehicle use and fuel charges.
9. Prior to departure on the conference , the Director
or manager shall be provided with a copy of this
policy, a copy of the expense form, and any
documents relating to hotel registration, conference
registration and airline ticketing.
smc
d6/27